Module 8 Flashcards
- Requirement Determination
- Acquisition
- Storage and Maintenance
- Distribution and Issuance
- Disposal
- Personnel Security
- Physical Security
- Document Security
- Operational Security
- Communication and Cyber Security
- Planning
- Collection
- Processing
- Dissemination
Threats to Logistics Operations
- Requirement Determination
- Ineligible Personnel/Officers
- Unreliable Market Research
Threats to Logistics Operations
- Acquisition / Procurement
- Violation of RA 9184 & IRR
- Unreliable Market Research
- Unqualified Proponent
- Graft & Corruption
- Damaged or Substandard Deliveries
- Smuggled Goods
Threats to Logistics Operations
- Storage & Maintenance
- Pilferage & Sabotage
- Unlawful Use & Negligence
Threats to Logistics Operations
- Distribution & Issuance
Unsecured Supply, Forward Supply Points, & Routes
Threats to Logistics Operations
- Disposal
- Violation of Disposal Procedures
- Pilferage
5 Common Violations of RA9184 & IRR
- No APP, No Procurement
- Evasion of RA 9184
- Splitting of Government Contracts
- Conversion or Ghost Deliveries
- Falsification of Documents
Military Property – Willful or Negligent Loss, Damaged, or Wrong Disposition
Waste or Unlawful Disposition of Military Property issued to Soldiers
Violation of AW 84
Natural Threats to Logistics Operation
- Volcanic eruptions, Earthquakes and Tsunami
- Extreme Weather Conditions
- Wildfires
- management tool
- enemy focused
- neutralization/ counteractions
Intelligence
- management tool
- friendly focused
- sustainment, effective and responsive logistic support
Logistics Intelligence
Procurement Process
- Flow of Documents
- OA4/Directorate Concerned
- OFMAF
- OA4/DA
- PAF PC
- PAFBAC
- END-USER (if with corrections)
Procurement Flow (Public Bidding)
Total Milestones: ?
Total Nr of days:
>PQ & TIAC Local: ? days
>PQ & TIAC Abroad: ? days
Total Milestones: 17
Total Nr of days:
>PQ & TIAC Local: 105 days
>PQ & TIAC Abroad:181 days
Procurement Flow (Shopping & Negotiated)
Total Milestones: ?
Total Nr of days: ?
- Delivery Period not yet included
Total Milestones: 14
Total Nr of days: 44 days
PROCUREMENT REQUEST
4 days
PAFPC
Endorse to PAFBAC to conduct Public Bidding
(5 days)
PAFBAC
Pre-procurement
(8 days)
PAFBAC
Pre-bidding
(14 days)
PAFBAC
SOBE
(1 day)
PAFBAC
Post-Qualification
(7 days –Local)
(45 days –Abroad)
A-4/PAFPC
Approval of NOA
(17 days)
PAFPC
Issuance of NOA
(3 days)
PAFPC
Contract Preparation
(25 days)
CG,PAF/PAFPC
Approval of Contract
(1 day)
PAFPC
Contract Implementation
As prescribed in the Contract
FOR DELIVERY
Based on Schedule of Delivery
TECHNICAL INSPECTION and ACCEPTANCE (TIA)
(2 days –Local)
(45 days – Abroad)
TIA Report Submission
7 days
Processing of Payment
9 days
PAYMENT
1 day
BOOKING
1 day
Procurement Request
(End-user Concerned)
(1 day)
Submission of Procurement Request (PR) with attachments to PAFPC.
Basic Rqmts needed:
- UPR
- APP/PPMP Letter
- CFC / SAA
- Transmittal
(3 days)
CCC
Preparation of invitation and canvass Proposal (CP) Form / Posting to PHILGEPs for 7 days (above 50K) & at PAF Website (below 50K)
(7 days)
CCC
1. Opening/checking/ evaluation of eligibility requirements and Financial Proposals.
2. Preparation/signing of Abstract of Canvass/Mins of Conference
(1 day)
CCC/PAFPC
Preparation and Approval of Notice of Award (NOA)
(2 days)
PAFPC Serving of NOA to supplier
3 days
AFAC
Issuance of Certification of Availability of Funds
(3 days)
PAFPC 1. Approval of PO 2. Preparation of NTP 3. Serving of NTP (5 days)
SUPPLIER (Delivery) -7 days for Supplies -15 to 30 days for Aircraft Spares -45 days for Infra/ Services
PAFPC
1. Preparation of Notice of Receipt of delivered items addressed to COA
2. Conduct of Technical Inspection and Acceptance by TIAC
3. Conduct Inspection of delivered items by PAFMFO
4. Preparation of Certificate of Inspection and Acceptance, and Delivered items Inspection Report (DIIR)
(7 days)
TIAC
Submission of TIAC Report
(1 day)
Processing of Payment
9 days
PAYMENT
1 day
BOOKING
1 day
Used primarily for aircraft and AGE
Aviation Fuel Oil and Lubricants (AVFOL)
A form used by the supplier and the PAF to effect the delivery of FOL products
Delivery Advice (DA)
Applies to ________ for whatever use of motor vehicles as well as for aircraft
FOL (Fuel, Oil and Lubricants)
refers primarily to FOL intended for ground vehicles and equipment
GFOL (Ground Fuel, Oil and Lubricants)
Shall be used for all transactions of the Government, whether cash receipts, cash/check disbursements or non-cash transactions. It shall be prepared by the accounting unit based on transaction documents presented.
Journal Entry Voucher (JEV)
Accounting journal entries shall be reflected therein and shall serve as the basis for recording the transactions in the appropriate journals. This form shall be used to record all transactions of the NGAs whether cash receipts, cash disbursements or non-cash transactions. Accounting journal entries shall be reflected therein and it shall serve as the basis for recording in the books of accounts.
Journal Entry Voucher (JEV)
A vehicle with a storage tank and needed equipment capable of storing and dispensing fuel safely to aircraft and other equipment
Refueler Truck
Shall be prepared by the Supply Officer and shall be used by the Acounting Unit as a basis in preparing the JEV to record the supplies and materials issued.
Report of Supplies and Materials Issued (RSMI)
Shall be used to request supplies and materials that are carried on stock.
Requisition and Issue Slip (RIS)
Duly designated by Chief of Bureau or Office with approval by the Secretary of National Defense with the responsibility of receiving, controlling and accounting of supplies and equipment procured.
Supply Accountable Officer (SAO)
A government-wide harmonized budgetary, treasury and accounting code classification framework to facilitate reporting of all financial transactions of agencies including revenue reporting.
UACS (Unified Accounting Code Structure)
FOL shall be classified as inventory held for consumption under UACs Account Code ________
104040800
PAFMD 4G-2
________ must be properly recorded
Receipts
Upon issuance, the appropriate FOL expense should be credited under UACs Account Code ________
5020309000
PAFMD 4G-2
________ of the Unit are accountable for receipts, issuances, and distribution
SAO/RSO
TRUE or FALSE
The Procurement of Fuel, Oil and Lubricants (FOL) shall be in accordance with the procedures stipulated in RA 9184
TRUE
Based on DO#12, the approving authority of FOL purchase orders
SND Level of Authority
Above P50M
Based on DO#12, the approving authority of FOL purchase orders
CS, AFP Level of Authority
Up to P49,999,999.00
Based on DO#12, the approving authority of FOL purchase orders
CG, PAF
Up to P40M
FOL with Account Code _____, shall be classified as inventories, thus, receipt and issuances must be properly recorded.
761
[FOL with Account Code 761]
The designated ________ of the Unit are accountable for its receipt, issuance and distribution.
Supply Accountable Officer (SAO)/Responsible Supply Officer (RSO)
Programming Aviation FOL (AVFOL)- programmed flying time prepared by _______.
OA-3
TRUE or FALSE
Programming for Ground FOL (GFOL) based on the serviceable vehicles/equipment possessed as authorized in the Unit’s TE.
TRUE
OA-4 shall program FOL Budget to be implemented by _______
Air Logistics Command (ALC)
TRUE or FALSE
All FOL deliveries at Wing/Bases by the FOL Supplier are subject for inspection and shall be accepted by the Unit’s SAO/RSNCO or Logistics Officer, Wing/Base MFO and to be witnessed by COA representative if available.
TRUE
TRUE or FALSE
In the case of Tactical Operations Group (TOG) and Tactical Operations Squadron (TOS), inspection and acceptance shall be performed by the duly designated RSO/RSNCO. If necessary, a random test to check the type and quality of fuel delivered will be conducted by technical personnel and/or Unit’s qualified Logistics Officer who are receiving the FOL products being delivered.
TRUE
FOL payments must be liquidated or cleared within _____ days from the date of payment to FOL Supplier.
30
420th SW/Base Units/TOGs and TOS Commanders shall designate a ________ who shall be accountable/responsible for all Unit’s FOL transactions.
Logistics Officer
TRUE or FALSE
All transactions shall be covered with RIS and proof of issuance like Gas Slip for GFOL; Thru-Flight AVFOL Servicing Sheet for AVFOL issuance through PAF owned refueler truck; and Aviation Delivery Receipt (ADR) for AVFOL issuance through FOL Supplier refueler truck.
TRUE
[POL Management Responsibiliities]
- Determine their quarterly FOL requirements based on the previous quarter’s experienced and anticipated operations/activities.
- Be responsible for the efficient management, accounting and reporting of their FOL allocation.
- Implement this Materiel Directive to carry-out its objective.
DIVISIONs (TOGs/TOSs/Separate Units) COMMANDs/WINGs
[POL Management Responsibiliities]
- Be responsible for the issuance/distribution of FOL allocation of designated PAF Units by base.
- Establish implementing SOP to this Materiel Directive to carry-out its objective.
15th SW, 420th SW, 520th ABW, 530th ABW, 560th ABW, 570th CTW, ADW and AETC (551st Supply Squadron)
[POL Management Responsibiliities]
- Be responsible for the efficient management, accounting and reporting of the FOL.
- Include FOL Program Budget to the Unit’s Annual Procurement Plan (APP).
- Facilitate procurement of FOL thru OA-4 to be implemented by HHQS.
- Be responsible for the distribution and issuance of FOL to PAF Units.
- Consolidate, evaluate and render FOL status report to HPAF (Attn: A-3/A-4)
- Monitor the status of balances with the FOL supplier and conduct regular reconciliation of balances and issuance directive vis-à-vis FOL Supplier’s actual deliveries in close coordination with AFAC.
ALC
[POL Management Responsibiliities]
- Facilitate the preparation of PO and other pertinent documents (i.e. OBR, DV etc.).
- Facilitate transmittal of PO to FOL Supplier for confirmation and signature of authorized FOL Supplier representative prior to transmittal to OA-4.
PAF Procurement Center
[POL Management Responsibiliities]
- Prepare and release the check in favor of the FOL Supplier based on the DV and approved PO.
- Inform ALC the availability of the approved check made in favor of the FOL Supplier and provide data for confirmation purposes indicating the PO Number, Check Number, Issuance Date of Check and Amount.
BFSO
[POL Management Responsibiliities]
Provide OA-4 in advance with the programmed flying hours categorized by the type of aircraft and area of deployment for fuel allocation based on the Cost per Flight Hour format.
OA-3
[POL Management Responsibiliities]
- Program FOL Requirements to be implemented by ALC.
- Review and prepare the APP submitted by ALC.
- Facilitate procurement of FOL thru OJ-4/OTQMG.
- Monitor FOL Status based on the Programmed FOL Budget.
- Implement and Review policies pertaining to FOL.
OA-4
[POL Management Responsibiliities]
(1) Inspect and accept FOL delivery within their AOR.
(2) Consolidate/Account the RIS/Delivery Receipts forwarded by the end-users and submit every first week of the month RSMI on FOL products to FAU within their AOR.
(3) Be responsible for the effective and efficient distribution of GFOL allocations within their AOR.
Base SAO/RSO
[POL Management Responsibiliities]
(1) Check completeness of attached documents, process and sign PO, DV and Certificate of Availability of Fund (CAF).
(2) Conduct regular reconciliation of FOL records vis-à-vis FOL Supplier’s actual deliveries in coordination with ALC.
(3) Update the necessary accounts on the Pre-Payments and continuously update its records to account for all payments and withdrawal of FOL products.
(4) Prepare JEV for receipt of FOL based on the IR/DR with corresponding chargeability PO Number.
(5) Prepare JEV for issuance based on the RSMI with RIS and photocopy of IR/DR.
(6) Transmit JEV to Resident COA for final custody.
Field Accounting Unit (FAU) and AFAC
DIRECTORATE FOR ADMINISTRATION
PERSONNEL MANAGEMENT BRANCH
SUPPLY & SUPPORT BRANCH
DIRECTORATE FOR POLICIES, PLANS AND PROGRAMS
PLANS & PROGRAMS BRANCH
ASSESSMENT & ANALYSIS BRANCH
DOCTRINES & POLICIES BRANCH
DIRECTORATE FOR ACQUISITION
PAF TWG BR
CONTRACT MGMT BR
MARKET RESEARCH BR
DIRECTORATE FOR AIRCRAFT MAINTENANCE MANAGEMENT
FIXED WING BR
ROTARY BR
A/C SUPPORT EQUIPMENT BR
UAV BR
UAV BR
DIRECTORATE FOR MUNITIONS AND ARMAMENTS
DIRECTORATE FOR MUNITIONS AND ARMAMENTS
MUNITION BR
MUNITION BR
ARMAMENT BR
CHEM, BIO, RADIO & NUCLEAR BR
Manages all the PAF’s equipment and facilities i.e. mobility and quartermasters; and
Formulates and implements command policies that govern the maintenance and sustainment program for all PAF’s equipment and facilities.
DIRECTORATE FOR BASE FACILITIES, ENGINEERING AND EQUIPMENT
BASE FAC, ENG’G & REAL ESTATE BR
INVENTORY & DISPOSAL BR
MOBILITY & EQUIPMENT BR
MOBILITY & EQUIPMENT BR
MOBILITY & EQUIPMENT BR
DIRECTORATE FOR MATERIEL SERVICES
POL BR
UNIFORM BR
SERVICES BR
DIRECTORATE FOR INTERNATIONAL LOGISTICS MANAGEMENT
INTERNATIONAL COOPERATION & ACQUISITION BR
INTERNATIONAL COOPERATION & ACQUISITION BR
INTERNATIONAL MILITARY LOGS ENGAGEMENT BR
provides the concept, organization, procedure, activity, product, reporting system and training in the conduct of Logistics Intelligence. It was crafted to enable units to use intelligence as a tool for an effective and responsive logistics operations covering all logistics activities of the Philippine Air Force.
Logistics Intelligence Operations Manual
is a combination of two (2) cycles, the Supply Cycle that covers all the Logistics Operations and the Intelligence Cycle. Every phase of the Supply Cycle is vulnerable to different kind of threats. With this, every phase of Supply Cycle is within the core of the Intelligence Cycle.
Logistics Intelligence
is also developed as active measures implemented for the protection of logistical facilities, equipment, and supplies from natural and human threats.
Logistics Security
is composed of Personnel, Physical, Operational, Communication, and Cyber Security that will be considered in the conduct of Logistics Operations which starts from Requirement Determination, Planning and Programming, Acquisition, Storage and Issuance up to its Disposal.
Logistics Security
________ to ensure that all personnel involved in Logistics Operations must have appropriate clearance and cleared to access classified documents, equipment, and facilities. ________ aims to minimize if not totally eradicate the “weakest link” of the security.
Personnel Security
\_\_\_\_\_\_\_\_ are barriers and security features placed between the potential intruder and the materiel, supplies and facilities to be protected. The barriers that a logistics facility may adopt or implement such as: Natural barriers Structural barriers Human barriers Animal barriers Energy barriers
Physical Security
________ prescribes the policies and establishes the standard basic procedures governing the handling, possession, and security of documents involved in Logistics Operations
Document Security
________ is the protection resulting from all measures designed to deny unauthorized person information of value, which might be derived from the possession and study of telecommunications or to mislead unauthorized persons in their interpretation of the results of such logistics activity.
Communications Security
________ is the protective measures commensurate to the sensitivity of the computer data to prevent unauthorized access by unscrupulous individuals. It includes implementation of adequate control and security mechanism within its facilities, buildings, terminals, local area networks, local loops, interexchange circuits, switching centers, gateways, packet networks, hardware (modem, multiplexers, encryption devices and the like), network software, test equipment, and network management.
Computer and Computer-related Security
________ is an act of stealing small quantities or article. In the PAF or AFP in general, it is a violation of AW 95.
Pilferage
________ is an act or acts with intent to injure, interfere with, or obstruct the national defense of a country by willfully injuring or destroying, or attempting to injure or destroy, any national defense or war materiel, premises, or utilities, to include human and natural resources.
Sabotage
_______ is the procedure of disposing of excess, obsolete, salvage and reparable excess properties to include scrap items in accordance with PAF Materiel Directive 4S-14 dated 19 March 2004. The primary considered threat on the ________ Operations is the supplies that were disposed of through public auction were repaired or rehabilitated and subsequently included the delivered items during the acquisition stage. Likewise, the ________ stage is prone to pilferage and theft.
Disposal
