Module 8 Flashcards
1
Q
A
- Requirement Determination
- Acquisition
- Storage and Maintenance
- Distribution and Issuance
- Disposal
2
Q
A
- Personnel Security
- Physical Security
- Document Security
- Operational Security
- Communication and Cyber Security
3
Q
A
- Planning
- Collection
- Processing
- Dissemination
4
Q
Threats to Logistics Operations
- Requirement Determination
A
- Ineligible Personnel/Officers
- Unreliable Market Research
5
Q
Threats to Logistics Operations
- Acquisition / Procurement
A
- Violation of RA 9184 & IRR
- Unreliable Market Research
- Unqualified Proponent
- Graft & Corruption
- Damaged or Substandard Deliveries
- Smuggled Goods
6
Q
Threats to Logistics Operations
- Storage & Maintenance
A
- Pilferage & Sabotage
- Unlawful Use & Negligence
7
Q
Threats to Logistics Operations
- Distribution & Issuance
A
Unsecured Supply, Forward Supply Points, & Routes
8
Q
Threats to Logistics Operations
- Disposal
A
- Violation of Disposal Procedures
- Pilferage
9
Q
5 Common Violations of RA9184 & IRR
A
- No APP, No Procurement
- Evasion of RA 9184
- Splitting of Government Contracts
- Conversion or Ghost Deliveries
- Falsification of Documents
10
Q
Military Property – Willful or Negligent Loss, Damaged, or Wrong Disposition
Waste or Unlawful Disposition of Military Property issued to Soldiers
A
Violation of AW 84
11
Q
Natural Threats to Logistics Operation
A
- Volcanic eruptions, Earthquakes and Tsunami
- Extreme Weather Conditions
- Wildfires
12
Q
- management tool
- enemy focused
- neutralization/ counteractions
A
Intelligence
13
Q
- management tool
- friendly focused
- sustainment, effective and responsive logistic support
A
Logistics Intelligence
14
Q
Procurement Process
- Flow of Documents
A
- OA4/Directorate Concerned
- OFMAF
- OA4/DA
- PAF PC
- PAFBAC
- END-USER (if with corrections)
15
Q
Procurement Flow (Public Bidding)
Total Milestones: ?
Total Nr of days:
>PQ & TIAC Local: ? days
>PQ & TIAC Abroad: ? days
A
Total Milestones: 17
Total Nr of days:
>PQ & TIAC Local: 105 days
>PQ & TIAC Abroad:181 days
16
Q
Procurement Flow (Shopping & Negotiated)
Total Milestones: ?
Total Nr of days: ?
- Delivery Period not yet included
A
Total Milestones: 14
Total Nr of days: 44 days
17
Q
A
PROCUREMENT REQUEST
4 days
18
Q
A
PAFPC
Endorse to PAFBAC to conduct Public Bidding
(5 days)
19
Q
A
PAFBAC
Pre-procurement
(8 days)
20
Q
A
PAFBAC
Pre-bidding
(14 days)
21
Q
A
PAFBAC
SOBE
(1 day)
22
Q
A
PAFBAC
Post-Qualification
(7 days –Local)
(45 days –Abroad)
23
Q
A
A-4/PAFPC
Approval of NOA
(17 days)
24
Q
A
PAFPC
Issuance of NOA
(3 days)
25
PAFPC
Contract Preparation
(25 days)
26
CG,PAF/PAFPC
Approval of Contract
(1 day)
27
PAFPC
Contract Implementation
| As prescribed in the Contract
28
FOR DELIVERY
| Based on Schedule of Delivery
29
TECHNICAL INSPECTION and ACCEPTANCE (TIA)
(2 days –Local)
(45 days – Abroad)
30
TIA Report Submission
| 7 days
31
Processing of Payment
| 9 days
32
PAYMENT
| 1 day
33
BOOKING
| 1 day
34
Procurement Request
(End-user Concerned)
(1 day)
35
Submission of Procurement Request (PR) with attachments to PAFPC.
Basic Rqmts needed:
1. UPR
2. APP/PPMP Letter
3. CFC / SAA
4. Transmittal
(3 days)
36
CCC
Preparation of invitation and canvass Proposal (CP) Form / Posting to PHILGEPs for 7 days (above 50K) & at PAF Website (below 50K)
(7 days)
37
CCC
1. Opening/checking/ evaluation of eligibility requirements and Financial Proposals.
2. Preparation/signing of Abstract of Canvass/Mins of Conference
(1 day)
38
CCC/PAFPC
Preparation and Approval of Notice of Award (NOA)
(2 days)
39
PAFPC Serving of NOA to supplier
| 3 days
40
AFAC
Issuance of Certification of Availability of Funds
(3 days)
41
```
PAFPC
1. Approval of PO
2. Preparation of NTP
3. Serving of NTP
(5 days)
```
42
```
SUPPLIER
(Delivery)
-7 days for Supplies
-15 to 30 days for Aircraft Spares
-45 days for Infra/ Services
```
43
PAFPC
1. Preparation of Notice of Receipt of delivered items addressed to COA
2. Conduct of Technical Inspection and Acceptance by TIAC
3. Conduct Inspection of delivered items by PAFMFO
4. Preparation of Certificate of Inspection and Acceptance, and Delivered items Inspection Report (DIIR)
(7 days)
44
TIAC
Submission of TIAC Report
(1 day)
45
Processing of Payment
| 9 days
46
PAYMENT
| 1 day
47
BOOKING
| 1 day
48
Used primarily for aircraft and AGE
Aviation Fuel Oil and Lubricants (AVFOL)
49
A form used by the supplier and the PAF to effect the delivery of FOL products
Delivery Advice (DA)
50
Applies to ________ for whatever use of motor vehicles as well as for aircraft
FOL (Fuel, Oil and Lubricants)
51
refers primarily to FOL intended for ground vehicles and equipment
GFOL (Ground Fuel, Oil and Lubricants)
52
Shall be used for all transactions of the Government, whether cash receipts, cash/check disbursements or non-cash transactions. It shall be prepared by the accounting unit based on transaction documents presented.
Journal Entry Voucher (JEV)
53
Accounting journal entries shall be reflected therein and shall serve as the basis for recording the transactions in the appropriate journals. This form shall be used to record all transactions of the NGAs whether cash receipts, cash disbursements or non-cash transactions. Accounting journal entries shall be reflected therein and it shall serve as the basis for recording in the books of accounts.
Journal Entry Voucher (JEV)
54
A vehicle with a storage tank and needed equipment capable of storing and dispensing fuel safely to aircraft and other equipment
Refueler Truck
55
Shall be prepared by the Supply Officer and shall be used by the Acounting Unit as a basis in preparing the JEV to record the supplies and materials issued.
Report of Supplies and Materials Issued (RSMI)
56
Shall be used to request supplies and materials that are carried on stock.
Requisition and Issue Slip (RIS)
57
Duly designated by Chief of Bureau or Office with approval by the Secretary of National Defense with the responsibility of receiving, controlling and accounting of supplies and equipment procured.
Supply Accountable Officer (SAO)
58
A government-wide harmonized budgetary, treasury and accounting code classification framework to facilitate reporting of all financial transactions of agencies including revenue reporting.
UACS (Unified Accounting Code Structure)
59
FOL shall be classified as inventory held for consumption under UACs Account Code ________
104040800
60
PAFMD 4G-2
________ must be properly recorded
Receipts
61
Upon issuance, the appropriate FOL expense should be credited under UACs Account Code ________
5020309000
62
PAFMD 4G-2
________ of the Unit are accountable for receipts, issuances, and distribution
SAO/RSO
63
TRUE or FALSE
The Procurement of Fuel, Oil and Lubricants (FOL) shall be in accordance with the procedures stipulated in RA 9184
TRUE
64
Based on DO#12, the approving authority of FOL purchase orders
SND Level of Authority
Above P50M
65
Based on DO#12, the approving authority of FOL purchase orders
CS, AFP Level of Authority
Up to P49,999,999.00
66
Based on DO#12, the approving authority of FOL purchase orders
CG, PAF
Up to P40M
67
FOL with Account Code _____, shall be classified as inventories, thus, receipt and issuances must be properly recorded.
761
68
[FOL with Account Code 761]
The designated ________ of the Unit are accountable for its receipt, issuance and distribution.
Supply Accountable Officer (SAO)/Responsible Supply Officer (RSO)
69
Programming Aviation FOL (AVFOL)- programmed flying time prepared by _______.
OA-3
70
TRUE or FALSE
Programming for Ground FOL (GFOL) based on the serviceable vehicles/equipment possessed as authorized in the Unit’s TE.
TRUE
71
OA-4 shall program FOL Budget to be implemented by _______
Air Logistics Command (ALC)
72
TRUE or FALSE
All FOL deliveries at Wing/Bases by the FOL Supplier are subject for inspection and shall be accepted by the Unit’s SAO/RSNCO or Logistics Officer, Wing/Base MFO and to be witnessed by COA representative if available.
TRUE
73
TRUE or FALSE
In the case of Tactical Operations Group (TOG) and Tactical Operations Squadron (TOS), inspection and acceptance shall be performed by the duly designated RSO/RSNCO. If necessary, a random test to check the type and quality of fuel delivered will be conducted by technical personnel and/or Unit’s qualified Logistics Officer who are receiving the FOL products being delivered.
TRUE
74
FOL payments must be liquidated or cleared within _____ days from the date of payment to FOL Supplier.
30
75
420th SW/Base Units/TOGs and TOS Commanders shall designate a ________ who shall be accountable/responsible for all Unit’s FOL transactions.
Logistics Officer
76
TRUE or FALSE
All transactions shall be covered with RIS and proof of issuance like Gas Slip for GFOL; Thru-Flight AVFOL Servicing Sheet for AVFOL issuance through PAF owned refueler truck; and Aviation Delivery Receipt (ADR) for AVFOL issuance through FOL Supplier refueler truck.
TRUE
77
[POL Management Responsibiliities]
1. Determine their quarterly FOL requirements based on the previous quarter’s experienced and anticipated operations/activities.
2. Be responsible for the efficient management, accounting and reporting of their FOL allocation.
3. Implement this Materiel Directive to carry-out its objective.
DIVISIONs (TOGs/TOSs/Separate Units) COMMANDs/WINGs
78
[POL Management Responsibiliities]
1. Be responsible for the issuance/distribution of FOL allocation of designated PAF Units by base.
2. Establish implementing SOP to this Materiel Directive to carry-out its objective.
15th SW, 420th SW, 520th ABW, 530th ABW, 560th ABW, 570th CTW, ADW and AETC (551st Supply Squadron)
79
[POL Management Responsibiliities]
1. Be responsible for the efficient management, accounting and reporting of the FOL.
2. Include FOL Program Budget to the Unit’s Annual Procurement Plan (APP).
3. Facilitate procurement of FOL thru OA-4 to be implemented by HHQS.
4. Be responsible for the distribution and issuance of FOL to PAF Units.
5. Consolidate, evaluate and render FOL status report to HPAF (Attn: A-3/A-4)
6. Monitor the status of balances with the FOL supplier and conduct regular reconciliation of balances and issuance directive vis-à-vis FOL Supplier’s actual deliveries in close coordination with AFAC.
ALC
80
[POL Management Responsibiliities]
1. Facilitate the preparation of PO and other pertinent documents (i.e. OBR, DV etc.).
2. Facilitate transmittal of PO to FOL Supplier for confirmation and signature of authorized FOL Supplier representative prior to transmittal to OA-4.
PAF Procurement Center
81
[POL Management Responsibiliities]
1. Prepare and release the check in favor of the FOL Supplier based on the DV and approved PO.
2. Inform ALC the availability of the approved check made in favor of the FOL Supplier and provide data for confirmation purposes indicating the PO Number, Check Number, Issuance Date of Check and Amount.
BFSO
82
[POL Management Responsibiliities]
Provide OA-4 in advance with the programmed flying hours categorized by the type of aircraft and area of deployment for fuel allocation based on the Cost per Flight Hour format.
OA-3
83
[POL Management Responsibiliities]
1. Program FOL Requirements to be implemented by ALC.
2. Review and prepare the APP submitted by ALC.
3. Facilitate procurement of FOL thru OJ-4/OTQMG.
4. Monitor FOL Status based on the Programmed FOL Budget.
5. Implement and Review policies pertaining to FOL.
OA-4
84
[POL Management Responsibiliities]
(1) Inspect and accept FOL delivery within their AOR.
(2) Consolidate/Account the RIS/Delivery Receipts forwarded by the end-users and submit every first week of the month RSMI on FOL products to FAU within their AOR.
(3) Be responsible for the effective and efficient distribution of GFOL allocations within their AOR.
Base SAO/RSO
85
[POL Management Responsibiliities]
(1) Check completeness of attached documents, process and sign PO, DV and Certificate of Availability of Fund (CAF).
(2) Conduct regular reconciliation of FOL records vis-à-vis FOL Supplier’s actual deliveries in coordination with ALC.
(3) Update the necessary accounts on the Pre-Payments and continuously update its records to account for all payments and withdrawal of FOL products.
(4) Prepare JEV for receipt of FOL based on the IR/DR with corresponding chargeability PO Number.
(5) Prepare JEV for issuance based on the RSMI with RIS and photocopy of IR/DR.
(6) Transmit JEV to Resident COA for final custody.
Field Accounting Unit (FAU) and AFAC
86
DIRECTORATE FOR ADMINISTRATION
87
PERSONNEL MANAGEMENT BRANCH
88
SUPPLY & SUPPORT BRANCH
89
DIRECTORATE FOR POLICIES, PLANS AND PROGRAMS
90
PLANS & PROGRAMS BRANCH
91
ASSESSMENT & ANALYSIS BRANCH
92
DOCTRINES & POLICIES BRANCH
93
DIRECTORATE FOR ACQUISITION
94
PAF TWG BR
95
CONTRACT MGMT BR
96
MARKET RESEARCH BR
97
DIRECTORATE FOR AIRCRAFT MAINTENANCE MANAGEMENT
98
FIXED WING BR
99
ROTARY BR
100
A/C SUPPORT EQUIPMENT BR
101
UAV BR
102
UAV BR
103
DIRECTORATE FOR MUNITIONS AND ARMAMENTS
104
DIRECTORATE FOR MUNITIONS AND ARMAMENTS
105
MUNITION BR
106
MUNITION BR
107
ARMAMENT BR
108
CHEM, BIO, RADIO & NUCLEAR BR
109
Manages all the PAF’s equipment and facilities i.e. mobility and quartermasters; and
Formulates and implements command policies that govern the maintenance and sustainment program for all PAF’s equipment and facilities.
DIRECTORATE FOR BASE FACILITIES, ENGINEERING AND EQUIPMENT
110
BASE FAC, ENG’G & REAL ESTATE BR
111
INVENTORY & DISPOSAL BR
112
MOBILITY & EQUIPMENT BR
113
MOBILITY & EQUIPMENT BR
114
MOBILITY & EQUIPMENT BR
115
DIRECTORATE FOR MATERIEL SERVICES
116
POL BR
117
UNIFORM BR
118
SERVICES BR
119
DIRECTORATE FOR INTERNATIONAL LOGISTICS MANAGEMENT
120
INTERNATIONAL COOPERATION & ACQUISITION BR
121
INTERNATIONAL COOPERATION & ACQUISITION BR
122
INTERNATIONAL MILITARY LOGS ENGAGEMENT BR
123
provides the concept, organization, procedure, activity, product, reporting system and training in the conduct of Logistics Intelligence. It was crafted to enable units to use intelligence as a tool for an effective and responsive logistics operations covering all logistics activities of the Philippine Air Force.
Logistics Intelligence Operations Manual
124
is a combination of two (2) cycles, the Supply Cycle that covers all the Logistics Operations and the Intelligence Cycle. Every phase of the Supply Cycle is vulnerable to different kind of threats. With this, every phase of Supply Cycle is within the core of the Intelligence Cycle.
Logistics Intelligence
125
is also developed as active measures implemented for the protection of logistical facilities, equipment, and supplies from natural and human threats.
Logistics Security
126
is composed of Personnel, Physical, Operational, Communication, and Cyber Security that will be considered in the conduct of Logistics Operations which starts from Requirement Determination, Planning and Programming, Acquisition, Storage and Issuance up to its Disposal.
Logistics Security
127
________ to ensure that all personnel involved in Logistics Operations must have appropriate clearance and cleared to access classified documents, equipment, and facilities. ________ aims to minimize if not totally eradicate the “weakest link” of the security.
Personnel Security
128
```
________ are barriers and security features placed between the potential intruder and the materiel, supplies and facilities to be protected. The barriers that a logistics facility may adopt or implement such as:
Natural barriers
Structural barriers
Human barriers
Animal barriers
Energy barriers
```
Physical Security
129
________ prescribes the policies and establishes the standard basic procedures governing the handling, possession, and security of documents involved in Logistics Operations
Document Security
130
________ is the protection resulting from all measures designed to deny unauthorized person information of value, which might be derived from the possession and study of telecommunications or to mislead unauthorized persons in their interpretation of the results of such logistics activity.
Communications Security
131
________ is the protective measures commensurate to the sensitivity of the computer data to prevent unauthorized access by unscrupulous individuals. It includes implementation of adequate control and security mechanism within its facilities, buildings, terminals, local area networks, local loops, interexchange circuits, switching centers, gateways, packet networks, hardware (modem, multiplexers, encryption devices and the like), network software, test equipment, and network management.
Computer and Computer-related Security
132
________ is an act of stealing small quantities or article. In the PAF or AFP in general, it is a violation of AW 95.
Pilferage
133
________ is an act or acts with intent to injure, interfere with, or obstruct the national defense of a country by willfully injuring or destroying, or attempting to injure or destroy, any national defense or war materiel, premises, or utilities, to include human and natural resources.
Sabotage
134
_______ is the procedure of disposing of excess, obsolete, salvage and reparable excess properties to include scrap items in accordance with PAF Materiel Directive 4S-14 dated 19 March 2004. The primary considered threat on the ________ Operations is the supplies that were disposed of through public auction were repaired or rehabilitated and subsequently included the delivered items during the acquisition stage. Likewise, the ________ stage is prone to pilferage and theft.
Disposal
