Managing the Planing Process

Question 1

Why Project Management is Important:

• Maximizes time and resources.
• Prevents lost opportunities and partnerships.
• Enables informed decisions and program completion.
• Lays groundwork for future planning.

Question 2

Key Areas of Project Management:

Context
Partner Roles
Decision-Making
Time
Resources
Data Analysis

Question 3

ex of project management:

Answer 3

Think and Drive Road Safety Campaign

Goal: Reduce collisions and injuries in Niagara.
Audience: Male drivers (16-40) and all local drivers.
Partners: Governments, media, businesses, schools, and community groups.
Approach: Education, enforcement, engineering, and advocacy

Question 4

Understand the Context:

Clarify setting, need, and past efforts.
Consider health equity, timelines, and format requirements.
Key Questions:

Why plan now?
Modify or create a new plan?
How much time do you have?
What factors impact planning?

Question 5

Project Partners:

Core: Active members of the planning team.
Involved: Regularly consulted during planning.
Supportive: Provide assistance as needed.
Peripheral: Kept informed at key points.

Answer 5

See example

Question 6

Decision-Making Process:

Define who, when, and how decisions are made.
Use subcommittees for some decisions, group decisions for others.
Regularly revisit the process

Question 7

Importance of Data Gathering and Analysis:

Answer 7

Quality data drives informed decisions.
Plan collection and analysis early.
Situational Assessment provides data details.

Question 8

Assess Resources for Planning:

Answer 8

Identify available resources:
Personnel: Staff time & expertise
Equipment & Supplies
Space
Financial resources
In-kind contributions from volunteers/partners
Resources needed for all stages, depending on program scope.

Question 9

Resources - Personnel:

Key Resource: People for planning, data collection, implementation, and evaluation.
Consider tasks and required expertise:
Internal vs. external staff and volunteers.
Staff time, expertise, and roles.
Partnerships and collaborations.

Question 10

Resources – Equipment & Supplies:

Resources – Equipment & Supplies:

Planning Phase: Technology, supplies, and transportation.

Implementation & Evaluation: Different needs.

Question 11

Resource - Space:

Identify spaces for planning and program delivery.

Check infrastructure, fees, and timelines.

Question 12

Resources - Financial:

Identify funding sources (fees, sponsorships, grants).

Allocate funds effectively.

Question 13

In-Kind Contributions:

Non-monetary support for the program, such as:
Services
Training
Equipment
Supplies
Materials
Space

Question 14

Resources - Creating a Budget:

Assign responsibility for the budget.

Process: Set financial goals, identify revenue, estimate costs, and monitor regularly.

Question 15

Develop a Work Plan:

Define tasks, responsibilities, and timelines.

Consider resources and deadlines.

Follow organizational format and be ready to adapt.

Answer 16

See examples

Question 17

ACCANO PCG - Youth Opportunities Fund | Ontario Trillium Foundation

Answer 17

Culturally appropriate anchored systems navigation supports to newcomers.

$170000 to implement programing for newcomers.
ex: kitchen table (to prepare traditional meals/cuisine), swimming and water safety,

Three-year funding program, coming to a close. Need more funding to welcome other newcomers or more newcomers.