Lesson 12 - Chapter 2: Configuring a Printer

Question 1

What’s the first step you should do after installing a printer (PCs recognize it as well)?

Answer 1

Tweak the settings (change name, default color mode, resolution, etc)

Question 2

Which printer does Windows choose as the default one automatically?

Answer 2

the most recently used one

Question 3

How do you turn off the setting that tells Windows to manage the default printer choice? Win10/Win11

Answer 3

Win10: Devices > Printers & Scanners > Turn off ‘Let Windows manage my default printer’

Win11: Bluetooth & Devices > Printers & Scanners > Turn off ‘Let Windows manage my default printer’

Question 4

How do you select the default printer in Win10 and Win11?

Answer 4

Win 10: Select the default printer > Manage > Set as default
Win11: Select the default printer > Set as default

Question 5

What is a locally attached printer?

Answer 5

a printer connected to a PC with a cable

Question 6

If a PC is a locally attached printer, who can it be shared with?

Answer 6

a locally attached printer can be shared with other users on the same local network

Question 7

How can you share a non-network capable printer with multiple PCs?

Answer 7

connect it to a PC with a cable and share it using that PC (which must remain on and signed-in for the sharing to work)

Question 8

Printer sharing (Printer Properties > Sharing) is ONLY to be used for what type of printers?

Answer 8

Printers that are not network capable by themselves

Question 9

What happens if you share a network-capable printer on the LAN?

Answer 9

There are 2 copies of that printer available for users and will cause confusion

Question 10

Once your printer is installed, what’s the first settings box to tweak?

Answer 10

Printing Preferences

Question 11

How do you get to the printing preferences dialog box? Win10 Win11

Answer 11

Win10: Devices > Printers & Scanners > Select printer > Manage > Printing preferences
Win11: Bluetooth & Devices > Printers & scanners > Select printer > Printing Preferences

Question 12

When you tweak Printer Preferences settings, where do those settings apply to?

Answer 12

They apply only to the local PC, it doesn’t change the printer hardware itself or affect other user’s settings on their PC

Question 13

What is the manual feed option in Printing Preferences?

Answer 13

You feed it each paper individually (for one-off items or ones that won’t fit in the paper tray)

Question 14

What is the ‘Media’ setting?

Answer 14

It selects a paper type

Question 15

What is the “Multiple Page” setting?

Answer 15

enables you to print multiple document pages on each physical page

Question 16

What is the “Quality” setting?

Answer 16

To decrease resolution to speed up printing for example and save on ink or toner

Question 17

What is the header/footer settings?

Answer 17

enable you to add information about when the document was printed and by who

Question 18

What is the “Collate” option?

Answer 18

allows you to specify the order in which multiple copies of a multi-page document are printed

(For example, if it’s unchecked, if you print 5 copies of a document, the printer will print each page 5 times before moving onto the next document page)

Question 19

What kind of settings does the Printing Preferences dialog box tweak?

Answer 19

how print jobs should be rendered (quality, color, orientation, etc)

Question 20

What kind of settings does the Printer Properties dialog box tweak?

Answer 20

it controls the connections between the printer and Windows (security, connectivity, and sharing)

Question 21

How do you get to the Printer Properties dialog box? Win 10 Win 11

Answer 21

Win10: Settings > Devices > Printers & Scanners > Select > Manage > Printer Properties

Win11: Settings > Bluetooth & Devices > Printers & Scanners > Select > Printer Properties

[Win11 has 1 less step)

Question 22

Where can you specify the location of a printer, view its basic features and print a test page?

Answer 22

Printer Properties > General tab

Question 23

Where is the Ports tab located?

Answer 23

Printer Properties

Question 24

What’s a separator page? Where do you go to add one? (2)

Answer 24

1. a document that should print before each print job
2. Separate Page button in Printer Properties > Advanced

Question 25

What button in Advanced tab in Printer Properties allows you to change the format used to send data to the printer?

Answer 25

Print Processor button

Question 26

Which Printer Properties tab controls what NTFS-type permissions users and groups have for using the printer?

Answer 26

Security tab

Question 27

To connect a network-enabled printer to a local network, use an…?

Answer 27

Ethernet cable