Lecture 12 # Group Communication

Question 1

Meeting
1. What is Meeting?

Answer 1

A scheduled gathering of individuals to discuss, plan, or make decisions on specific topics.

Question 2

2. What are some of the essentials of meeting?

Answer 2

Essentials of Meeting:
1. Planning: The process of organizing and preparing for a meeting, including setting the agenda and logistics.
2. Objective: The specific goals the meeting aims to achieve.
3. Participants: Individuals invited to attend the meeting based on their relevance.
4. Timing: The scheduled date and time for the meeting.
5. Venue: The physical or virtual location where the meeting takes place.
6. Lead: The person responsible for facilitating the meeting and ensuring objectives are met.

Question 3

Preparation of Agenda, Notice, and Minutes of Meetings
3. What refers to Agenda in meeting?

Answer 3

Agenda: A detailed plan or outline of topics to be discussed during the meeting.

Question 4

4. What refers to Notice in meeting?

Answer 4

Notice: An official announcement informing participants about meeting details.

Question 5

5. What refers to Minutes in meeting?

Answer 5

Minutes: A formal record of discussions, decisions, and actions taken during the meeting.

Question 6

Media Management
6. What is Media Management?

Answer 6

Strategically overseeing and coordinating an organization’s interactions with media channels to maintain a positive public image.

Question 7

7. Types of Media Management

Answer 7

1. Press Release
2. Press Conference
3. Media Interviews

Question 8

8. What is Press Release

Answer 8

Press Release: A written statement distributed to the media to announce significant news.

Question 9

9. What is Press Conference?

Answer 9

Press Conference: An event where an organization provides updates or answers media questions.

Question 10

10. What is Media Interviews?

Answer 10

Media Interviews: Discussions between an organization’s representative and a journalist to provide insights or address specific topics.

Question 11

Seminars, Workshops & Conferences
11. What is Seminar?

Answer 11

Educational events where experts share knowledge on specific topics with a small audience.

Question 12

12. What is Workshop?

Answer 12

Hands-on training sessions designed to teach practical skills through active participation.

Question 13

13. What is Conferences?

Answer 13

Large events where professionals discuss trends and innovations, featuring sessions and networking opportunities.

Question 14

Business Etiquettes
14. What are Business Etiquettes?

Answer 14

Accepted social norms and professional behaviors that facilitate smooth and respectful interactions in a business environment.

Question 15

Characteristics of Business Etiquettes?
15. Respectful Communication:

Answer 15

Using polite language and active listening.

Question 16

16. Punctuality:

Answer 16

Arriving on time for meetings and deadlines.

Question 17

17. Professional Appearance:

Answer 17

Dressing according to the organization’s dress code.

Question 18

18. Appropriate Conduct:

Answer 18

Adhering to workplace norms and maintaining confidentiality.

Question 19

19. Effective Networking:

Answer 19

Building professional relationships through courteous interactions.

Question 20

Benefits of Business Etiquettes?
20. Enhanced Professionalism:

Answer 20

Contributes to a positive organizational image.

Question 21

21. Improved Communication:

Answer 21

Facilitates clear and respectful exchanges.

Question 22

22. Increased Productivity:

Answer 22

Promotes efficient exchanges among team members.

Question 23

23. Positive Work Environment:

Answer 23

Boosts morale and satisfaction.

Question 24

24. Stronger Relationships:

Answer 24

Helps maintain strong professional relationships.