Lecture 08 # Report Writing

Question 1

1. What is a Business Report?

Answer 1

A structured document presenting information, analysis, and recommendations to support decision-making within an organization.

Question 2

2. Objective: Inform

Answer 2

To provide clear and accurate information about specific topics, issues, or events.

Question 3

3. Objective: Analyze

Answer 3

To examine and interpret data to identify trends, patterns, or insights.

Question 4

4. Objective: Evaluate

Answer 4

To assess the effectiveness, efficiency, or impact of processes, programs, or activities.

Question 5

5. Objective: Recommend

Answer 5

To suggest actions or solutions based on findings and analysis.

Question 6

6. Objective: Document

Answer 6

To record and preserve information, decisions, and actions for future reference.

Question 7

7. Importance of Reports: Decision-Making

Answer 7

Reports provide information to help management make executive decisions.

Question 8

8. Quality: Completeness

Answer 8

The report should include all relevant information necessary to fully understand the topic.

Question 9

9. Quality: Clarity

Answer 9

The report should be easy to read and comprehend.

Question 10

10. Kinds of Business Reports: Formal Reports

Answer 10

Structured documents prepared for official purposes, such as annual or research reports.

Question 11

11. Kinds of Business Reports: Informal Reports

Answer 11

Less structured reports often used for internal communication like memos and email reports.

Question 12

13. Kinds of Business Reports: Long Reports

Answer 12

Comprehensive documents covering complex issues, typically 5 or more pages.

Question 12

12. Kinds of Business Reports: Short Reports

Answer 12

Concise documents, typically 1-3 pages, such as status updates and summaries.

Question 13

14. Authorized Report

Answer 13

A report requested by another person to address specific information needs.

Question 14

15. Voluntary Report

Answer 14

Created without an external request, often to highlight issues or insights.

Question 15

16. Information Report

Answer 15

Presents facts and summaries without analysis or recommendations.

Question 16

17. Analytical Report

Answer 16

Includes facts, analysis, interpretation, conclusions, and recommendations.

Question 17

19. Project Progress Report

Answer 17

Outlines the status of a project, including completed tasks, costs, and schedule.

Question 18

18. Periodic Report

Answer 18

Released at regular intervals, such as daily, weekly, or annually.

Question 19

20. Feasibility Report

Answer 19

Evaluates the viability of a project from technical, commercial, and economic perspectives.

Question 20

21. Formal Report Prefatory Parts

Answer 20

Includes cover, title page, letters of transmittal, acknowledgment, and table of content.

Question 21

22. Formal Report Body

Answer 21

Includes
1. Introduction,
2. Findings or discussion,
3. Terminal section (recommendation / conclusion).

Question 22

23. Formal Report Supplementary Parts

Answer 22

Includes appendix, bibliography, and index.

Question 23

24. Informal Report Parts

Answer 23

1. Introduction,
2. Discussion,
3. Terminal section (summary / conclusion / recommendation).

Question 24

25. What does IDRC stand for?

Answer 24

Introduction, Discussion, Recommendation, Conclusion.