Lecture 08 # Report Writing Flashcards
One-Shot Revision
- What is a Business Report?
A structured document presenting information, analysis, and recommendations to support decision-making within an organization.
- Objective: Inform
To provide clear and accurate information about specific topics, issues, or events.
- Objective: Analyze
To examine and interpret data to identify trends, patterns, or insights.
- Objective: Evaluate
To assess the effectiveness, efficiency, or impact of processes, programs, or activities.
- Objective: Recommend
To suggest actions or solutions based on findings and analysis.
- Objective: Document
To record and preserve information, decisions, and actions for future reference.
- Importance of Reports: Decision-Making
Reports provide information to help management make executive decisions.
- Quality: Completeness
The report should include all relevant information necessary to fully understand the topic.
- Quality: Clarity
The report should be easy to read and comprehend.
- Kinds of Business Reports: Formal Reports
Structured documents prepared for official purposes, such as annual or research reports.
- Kinds of Business Reports: Informal Reports
Less structured reports often used for internal communication like memos and email reports.
- Kinds of Business Reports: Long Reports
Comprehensive documents covering complex issues, typically 5 or more pages.
- Kinds of Business Reports: Short Reports
Concise documents, typically 1-3 pages, such as status updates and summaries.
- Authorized Report
A report requested by another person to address specific information needs.
- Voluntary Report
Created without an external request, often to highlight issues or insights.
- Information Report
Presents facts and summaries without analysis or recommendations.
- Analytical Report
Includes facts, analysis, interpretation, conclusions, and recommendations.
- Project Progress Report
Outlines the status of a project, including completed tasks, costs, and schedule.
- Periodic Report
Released at regular intervals, such as daily, weekly, or annually.
- Feasibility Report
Evaluates the viability of a project from technical, commercial, and economic perspectives.
- Formal Report Prefatory Parts
Includes cover, title page, letters of transmittal, acknowledgment, and table of content.
- Formal Report Body
Includes
1. Introduction,
2. Findings or discussion,
3. Terminal section (recommendation / conclusion).
- Formal Report Supplementary Parts
Includes appendix, bibliography, and index.
- Informal Report Parts
- Introduction,
- Discussion,
- Terminal section (summary / conclusion / recommendation).
- What does IDRC stand for?
Introduction, Discussion, Recommendation, Conclusion.
