ISM Flashcards

1
Q

ISM applies to which Vessels?

A

Commercial Vessels ≥500gt

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2
Q

What is ISM?

A

International Safety Management Code

An internationally agreed upon code that promotes a safety culture for personnel both on board and ashore.

It ensures safety at sea, prevention of injury, damage to the environment, and maritime property.

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3
Q

Who is the IMO

A

International Maritime Organisation
Governing Body that lays down rules and regulations for international shipping, through the production of Conventions, notices and codes.

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4
Q

What is the purpose of a flag state?

A

To ensure compliance with conventions and national law, and that standards outlined are being met.
They also offer sovereign protection under their flag

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5
Q

What is the purpose of a Port state?

A

Uphold standards for any vessels operating in their waters.

They can inspect ships, through a memorandum of understanding (MOU) between certain nations, whereby they will share the results of their inspections on a thetas central database

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6
Q

Role of the Owner/Management Company

A

Produces an SMS, to be inspected by Flag state

Appoints a DPA, that has sufficient experience in the relevant sector of the Maritime Industry, that has access to the highest level of management

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7
Q

Role of Master

A

Implement SMS and SEP on board ship

Motivate the crew in the observation of the policies

Verify Requirements are observed and met

Review the SMS and report deficiencies to the Company

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8
Q

Role of Flag State

A

Issues a Document of Compliance to the company/owner, stating they comply with the code

Issues a Safe Management Certificate to the Ship

Oversees continued compliance of the company with the code

Renews certificates every five years

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9
Q

What is a Document of Compliance?

A

A certificate issued to the COMPANY, which states they have met requirements under the ISM code

Reviewed annually, replaced every 5 years

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10
Q

What is a Safety Management Certificate?

A

Document provided to a ship by Flag state, signifying that the company and its ship operate in accordance with the SMS, and therefore ISM

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11
Q

What is Objective Evidence?

A

Evidence shown by the vessel during an audit, to prove compliance
I.e.
Records
Information
Statements of fact
Receipts

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12
Q

What is an SMS?

A

A structured and documented system, under the ISM code, which enables shipping companies and vessels within, to effectively implement safety and environmental policies.

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13
Q

What are the functional requirements of an SMS?

A

Safety and Environmental Policy

Operations and protection of environment, in line with flag state & international legislation

Communication between ship and shore, levels of authority

Reporting Procedures, accidents and non-conformities

Emergency Preparedness

Management review, internal audit procedures

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14
Q

What else, other than the broad functional requirements, are outlined in an SMS?

A

Navigation Policy
Planned Maintenance Schedule
Drills and Training
Risk assessment Library
PTW system
Times to Call the Master
Ships Particulars

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15
Q

What is a Non-conformity and a Major Non-Conformity?

A

Non-Conformity
When objective evidence indicates a non-fulfilment of a specific requirement, stated by the SMS.
Cannot proceed to sea until rectified

A Major NC is an extremely serious situation that poses a threat to the safety of personnel, ship, or the environment.
Requires IMMEDIATE corrective action to be taken by ships management

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16
Q

Where does it state that the Captain has overriding Authority?

A

In the SMS, and I believe in the ISPS code also

17
Q

Who is the DPA

A

A person appointed by the company, who has access to the highest level of management and is contactable at all hours

They will have sufficient experience relevant to the type of vessel and operational sector

18
Q

With regards to ISM, which:
Convention legally requires it
MGN/code gives guidance on it
On board procedures

A

SOLAS Ch IX

ISM CODE

SMS