HR 3.03(A) Family and Medical Leave Policy and Procedure Flashcards
Who does the FMLA policy apply to?
All full and part-time employees of the City as defined by the Code of the City of Virginia Beach.
What teo eligibility requirements must be met in order for employees to be eligible for FMLA?
A) Have completed at least 12 months if City Service.
B) Have worked at least 1250 hours during the 12 months immediately preceding the first day the FML designated leave is to begin.
What are qualifying events in which an eligible employee may use FML?
A) The birth of a child, post birth care and bonding, adoption or placement with the employee of a child for foster care OR
B) The employee’s own serious health condition
C) The care for a spouse, child, parent with a serious health condition.
D) Military care giver leave
E) Military family leave for qualifying exigencies caused by a spouse, parent or child who belongs to the regular armed forces is being called for deployment to a foreign country, or a member of the reserves or National Guard being called to active duty deployment to a foreign country and certain retired members of the armed forces is called to active duty in support of a contingency operation.
Pursuant to FMLA, an eligible employee with a qualifying event shall have up to how many work weeks of unpaid leave?
12
How much FMLA leave is permitted for military caregiver leave for a qualifying service member in a single 12 month period?
26 Work weeks of Unpaid Leave
Does light duty count toward the 12 week entitlement of FML leave?
No
Are employees required to use paid tie off for FML?
No
If an employee chooses to use paid time off (annual leave, sick leave, and comp time) in lieu of leave without pay does this leave count towards the 12 or 26 work weeks provided under FMLA?
Yes
How many days does an employee have from the date the employee receives the Notice of Eligibility & Rights and Responsibility, HR Form FMLA-1?
15 Consecutive Calendar days
When a certification is submitted with inof that is incomplete, vague, or ambiguous the department shall complete what form?
Designation Notice HR Form FMLA-2
The Designation Notice HR Form FMLA-2 requires the employee to resubmit a complete certification within how many calendar days?
7 calendar days from the Designation Notice
What is HR Form FMLA-6 used for?
Certification of Qualifying Exigency for Military Family Leave,
What is HR Form FMLA-3 used for?
Certification of Health Care Provider for Employees Serious Health Condition.
What is HR Form FMLA-4 used for?
Certification of health Care Provider for Family Member’s Serious Health Condition.
What is HR Form FMLA-5 used for?
Certification for serious injury or illness of Covered Service Member
When FMLA is needed for a permanent long-term serious health condition, how often is certification required?
Annually
What if HR Form FMLA-1 used for?
Notification of Eligibility & Rights and Responsibility.
If the requested FMLA is qualifying the department shall designate an employee’s request for leave as FML within how many business days?
5
What is HR Form FMLA-2 used for?
Designation Notice
A Designation Notice HR Form FMLA-2 is required to be provided to the employee within how many days?
5 business days for each FMLA qualifying event in 12 month period.
If the need for leave is foreseeable, employees shall request FML for a serious health condition at least how many days in advance?
30
The employee is required to submit the fully completed medical certification (HR Certification of Health Care Provider for Employee’s Serious Health Condition, HR From FMLA-3 to OSH within how many days?
15 Consecutive days from the date the employee receives the Notice of Eligibility & Rights and Responsibility, HR Form FMLA-1.
