GO 2.10 Feedback Performance

Question 1

How often will feedback performance reports be completed on employees?

Answer 1

Annually

Question 2

How often are newly hired and auxiliary officers evaluated?

Answer 2

Quarterly during their one year probationary period.

Question 3

Employees transferring to the Virginia Beach Police Dept from another city dept will have an interim performance feedback report completed. When must this be done?

Answer 3

6 Months following the date of the transfer

Question 4

How often are personnel attending the training academy evaluated?

Answer 4

Every 8 weeks

Question 5

How often are personnel evaluated while under the supervision of a PTO?

Answer 5

Monthly (End of phase)

Question 6

For officers hired as recruits an additional review will occur when?

Answer 6

After 18 months (Merit date)

Question 7

How often are Performance Feedback Reports required for officers hired as certified officers?

Answer 7

Quarterly for the first 12 months of employment (length of probationary period).

Question 8

How often are newly appointed auxiliary officers evaluated?

Answer 8

Quarterly for the first 15 months of service to the department.

Question 9

What are intended to provide supervisory personnel with a standardized process for documenting performance throughout the evaluation period of employees under their supervision?

Answer 9

Personnel Notes (P-Notes)

Question 10

How are P-Notes utilized?

Answer 10

in documenting notable events relating to the performance of employees.

Question 11

How do supervisors document P-Notes?

Answer 11

Utilizing the “Journal” function in the web based psAdvance Employee Management System.

Question 12

When are journal entries removed from the system?

Answer 12

After 18 months

Question 13

Who completes a transfer evaluation and when is it required to be completed?

Answer 13

It will be completed on the transferring employee by the supervisor relinquishing responsibility for the employee within 30 days following the transfer.

Question 14

What forms are used to complete the transfer performance feedback report?

Answer 14

Forms PD-35NS or PD-35S

Question 15

What procedure/policy are supervisors to use in evaluating employee job performance?

Answer 15

The City of Virginia Beach Performance Management Policy.

Question 16

What must a supervisor provide to the employee during the feedback interview?

Answer 16

1) The results of the performance evaluation just completed.
2) The level of performance expected, rating criteria, or goals for the new reporting period.
3) Provide career counseling relative to such topics as advancement, specialization, or training appropriate for the employee’s position and
4) Provide a copy of the completed performance feedback evaluation with appropriate signatures tot he employee.