HMIS Flashcards
HMIS stands for
HEALTH
MANAGEMENT
INFORMATION
SYSTEM
specially designed to assist in the management and planning of health programs, as opposed to delivery of care
HMIS
Problems with manual method (5): TINDT
Time consuming | Risk of duplicating information
Improper storage of documents
Not real-time (delayed)
Difficult to visualize reports and data
Tedious task of inventory and drug monitoring
refers to clinical studies to understand medical terminologies, clinical procedures, and database processes
Health
Stages of Clinical Trials
Preclinical - Lab studies
Phase I - Human safety
Phase II - Expanded safety
Phase III - Efficacy & safety
refers to the principles that help administer the health care enterprise
Management
Management functions
Planning
Controlling
Organizing
Directing
Staffing
• refers to the ability to analyze and implement applications for efficient and effective transfer of patient information
Information System
data collection system specifically designed to support planning, management, and decision-making in health facilities and organizations
Information System
• set of integrated components and procedures organized with the objective of generating information that will improve health care management decisions at all levels of the health care system
Health Management
Information System
• routine monitoring system that evaluates the process with the intention of providing warning signals through the use of indicátors
Health Management
Information System
Health Management Information System: Information collected is
RELEVANT
FUNCTIONAL
INTEGRATED
COLLECTED ON A ROUTINE BASIS
information collected is…
______ to the policies and goals of the health care institution, and to the responsibilities of the health professionals at the level of collection
relevant
information collected is…
________ as it is to be used immediately for management and should not wait for feedback from higher levels
…functional
information collection is…
________for there is one set of forms and no duplication of reporting
…integrated
information is…
____________(sequence of action regularly followed; having a fixed schedule) from every health unit
…collected on a routine basis
Major role of HMIS (Health Management Information System)
provide quality information to support decision-making at all levels of the health care system in any medical institution
Health Management Information System Phases
• Data Input
• Data Management
• Data Output
Elements of Data Input
• Data acquisition
• Data verification
Elements of Data Management
• Data storage
• Data classification
• Data computation
• Data update
Elements of Data Output
• Dat retrieval
• Data presentation
generation and collection of data through the input of standard coded formats (bar code) and health informatics to assist in faster mechanical reading
Data acquisition
- data authentication and validation help ensure quality of data gathered
Data verification
Data Management also known as
processing phase
- preservation and archiving of data
Data storage
- data organization which sets the efficiency of the system (e.g. proper labelling)
Data classification
- data manipulation, data analysis, and data transformation for tactical and operational use
Data computation
- facilitates new and changing information and requires constant monitoring
Data update
- data transfer and data distribution
Data retrieval
- reporting by summary tables and statistics using visual aids to provide better perspective to trends in data
Data presentation
Health Management Information System: List of Functions
Client Data
Scheduling
Authorization tracking
Billing
Accounts Receivable (A/R) management
Reporting
Medical record (EHR)
Compliance
Financial data
- all information about the client including billing and clinical data
Client data
- distribute resources to areas that need them
Scheduling
- monitoring of authorized personnel and their use of authorized units
Authorization tracking
- notification of charges for the patient and access to compliant electronic claim
Billing
- tracking aging of unpaid services or reasons for denial
Accounts Receivable (A/R) management
- issued by entity / application which are basic reports
Reporting
- digital information about a patient (registration, treatment plan, assessment, progress or encounter notes)
Medical record (EHR)
- procedure that should be followed for the improvement of patient condition
Compliance
- information for administrative purposes (financial reports, payroll etc)
Financial data
Determinants of HMIS Performance Area
1) BEHAVIORAL DETERMINANTS
2) ORGANIZATIONAL DETERMINANTS
3) TECHNICAL DETERMINANTS
• data collector and users of the HMIS need to have confidence, motivation, and competence to perform
HMIS tasks
Behavioral determinants
• the chance of the task being performed is affected by the individual perceptions on the outcome and the complexity of the task
Behavioral determinants
structure of the health institution, resources, procedures, support services, and the culture within the organization
Organizational determinants
• effective organizational culture that promotes information use by collecting, analyzing, and using information to accomplish the organization’s goals and mission
Organizational determinants
involve the overall design used in the collection of information (complexity of reporting forms, user-friendliness of software interface)
Technical determinants
PRISM Framework
(Performance of Routine Information Systems Management)
FRAMEWORK IDENTIFIES THE STRENGTHS AND WEAKNESSES IN CERTAIN AREAS, AS WELL AS THE CORRELATIONS AMONG THESE AREAS
PRISM Framework
(Performance of Routine Information Systems Management)
PRISM Framework stands for
Performance of Routine Information Systems Management
a conceptual framework that broadens the analysis of HMIS or RHIS by including the three determinants of HMIS performance
PRISM Framework
• knowledge, skills, attitudes, values, and motivation of the people who collect and use data
Behavioral determinants
• information culture, structure, resources, roles, and responsibilities of the health system and key contributors at each level
Organizational / environmental determinants
• efficient and reliable data collection processes, systems, forms, and methods
Technical determinants
