Chapter 3.2 Flashcards
what does the schedule management plan do?
defines how the projects policies and procedures for managing the project schedule will take place
how do agile projects work in relation to project schedule planning?
-work with fixed schedule
-complete as many requirements as time allows and that development team can deliver during single sprint
how to work within a fixed schedule (deadline)?
-start with most important requirements (less risk of running out of time)
-gather project team, stakeholders, and SMEs to plan schedule
-need the pm plan, charter, eef’s, and OPAs
what is sprint planning in scrum about?
-creating basic schedule to build user stories
-schedule can change in each sprint
-lighter/doesnt require as much detail as predictive
-once agreed, duration of sprint is FIXED
root difference between predictive and agile approaches to project schedule management?
-agile projects have fixed schedule
-predictive projects predict duration
what are the processes necessary before the pm plan can be developed? (in order)
-business requirements
-functional requirements
-technical requirements
-design plan
-wbs
-schedule
-financial planning
what are some tools that can be used for project management planning?
-brainstorming
-focus groups
-expert judgement
-interviews
-checklists
define a scope management plan?
-how project scope will be planned, managed and controlled
define requirements management plan?
how the project requirements will be defined, gathered, documented, and managed
define schedule management plan?
-how project schedule will be created and managed
define cost management plan?
-how project costs will be planned for, estimated, budgeted, then monitored and controlled
-also address cost of physical resources
define quality management plan?
-defines what quality means for project, how project will achieve quality, how project will map to orgainzational procedures pertaining to quality
-team will adhere to quality expectations, including training, team development, peer reviews, and inspections
define resource mangement plan?
-defines how pm team will be brought onto the team, managed, and released.
-defines team training, safety issues, roles and responsibilities, and how projects reward system will operate
define communications management plan?
-who/how/modality
define risk management plan?
identifies, assesses, addresses potential risks that could impact objectives, timeline, budget, or quality
define procurement management plan?
outlines processes, procedures, and guidelines for acquiring goods, services, or resources from external suppliers
define stakeholder engagement plan?
how stakeholders will be included, managed, and prioritized
define scope baseline?
-combination of scope statement, wbs, and wbs dictionary
-creation of deliverable will be measured against scope baseline to show any variances from what was expected/delivered
define schedule baseline?
-planned start and finish of the project
-comparison of what was planned/what was experienced is schedule VARIENCE
define cost baseline?
aggregated costs of all the work packages within WBS (Excluding mgmt reserves)
define performance measurement baseline?
-combines scope, schedule, and cost to compare whats planned and whats experienced in the project
define quality baseline?
documents quality objectives for the project, including metrics for stakeholder acceptance and project deliverable
define change management plan?
-explains how all changes will be captured, analyzed, and (if approved) implemented
define compliance plan?
-outlines actions, processes, and procedures that team must follow in order to meet regulatory requirements, ethical standards, and org policies
-serves as roadmap for ensuring team complies with laws, regulations, and guidelines
-helps avoid fines and penalties
define configuration management plan?
documentation, control, and confirmation of the features and functions of the projects product
-communications how product may be permitted
-tied to scope plan
define risk response plan?
-defines risk responses, both positive and negative
define milestone list?
-details schedule milestones and attributes
-used for several areas of planning, but also helps determine how quickly project may achieve objective.
-IN THE WBS DICTIONARY
define resource calendar?
-defines when resources are available
define stakeholder register?
-identifies stakeholders
-their interest
-their role
-can help identify who has control over physical or human resources
define risk register?
centralized database of outcome of all other risk management processes
-considers outcome of risk identification, qualitative analysis, and quantitative analysis
PM’s general job when it comes to cost?
estimate, control, and account for finances from start to completion
a pre-determined budget is always a ______?
constraint
what does a project scope statement define?
-what project will create
-requirements for acceptance
-metrics to measure success
-both what is IN and OUT of the project scope
what was demings philosophy (pland-do-check-act) based on?
-customer satisfaction
-prevention over inspection
-call for mgmt responsibility
-desire to do work correct the first time
when are quality reviews done in agile and adaptive environments?
-throughout the entire project
-at end of each iteration, a special meeting, RETROSPECTIVE, is conducted
-looks at what did/didnt work last iteration
what are the triple constraints of pm?
scope, schedule, and cost
-if one is out of balance with the others, project likely to fail
what approaches would you use for both predictive-plan based project and agile in relation to project schedule management?
predictive uses critical approach to project schedule management
-agile uses timeboxed/sprints to manage project schedule
what is the product backlog?
-list of prioritized requirements (user stories)
relationship between project scope and deliverables?
-project scope defines overall work to be done
-deliverables are specific outputs produced to fulfill project scope
relationship between PRODUCT scope and deliverables?
-PRODUCT scope defines desired features, functions, and characteristics of end product
-deliverables are spcific outputs or results that pm team produces
define project scope?
deals with work to create project deliverables
-specific to work required to complete project
define product scope?
-attributes and characteristics of the deliverables the project is creating
define scope control?
-protecting the project scope/product scope from changes
-when changes happen, managing them
define scope creep
-undocumented, unapproved changes to project scope
difference between milestone and task duration?
-milestone used to track progress and measure performance
-task duration used to estimate time required to complete individual tasks and develop project schedule
tools for milestones?
-milestone list
-milestone chart
what is a milestone list?
-identifies all milestones
-when your exepcted to reach each
what is a milestone chart?
-plots high-level deliverables and external interferences, such as customer walkthrough against the calendar
-similar to gantt chart, but with less detail regarding individual activities
what inputs will pm depend on when it comes to accurate estimates?
-project team assignements
-resource breakdown structure
-resource requirements
-resource calendars
-risk register
-OPAs
-EEFs
define analogous estimating?
-relies on historical info to predict current activity durations
-also known as “top-down estimating”
-form of expert judgement
what is parametric estimating?
-uses statistical relationship between historical data and other variables to calculate “an estimate for activity parameters”
difference between duration and effort?
duration is how long, effort is billable time for the labor to complete activity
what is a bottom up estimate?
-most reliable type of duration estimate
-uses each package of WBS
-start at a zero duration for project and begin adding up duration of each work packages
what should a pm do when pressed for an accurate “when will it be done”?
-use historical documents/expert judgement to decide estimate to use
-stress genuine need for accurate estimate durations
-incorporate reserve time
what is reserve time?
-percentage of project duration usually added to the end of the project schedule or just in front of reaching milestones
estimating activities provides what three outputs?
-activity duration estimates (how long activities take)
-basis of estimates (any supporting detail and approach you used during creation of estimates)
-project document updates (activity attributes are updated with the duration estimates
what does resource management answer during the planning process?
-what roles and resources are needed on the project?
-whos responsibility for each role
-whom does each role report?
-resources come from inside/outside
-how will members/resources be acquired
-how will they be released from projects
-what training is needed?
-what rewards/recognition systems are needed?
-what compliance and safety issues must be addressed?
-how will use of resources affect operations and organization
define Just-in-time manufacturing (JIT)?
resources are in place only as they are needed.
-reduces waste, keeps invintory at minimum, and helps pm forecast resource utilization more accurately
define Kaizan?
-small changes to org and project team over time result in large changes overall
-small cahnges in processes are easier to accept and incorporate than large, sweeping changes
define total productive maintenance
continuous maintenance on equipment and quality systems keeps equipment working well and effeciently
-aims to reduce downtime by avoiding equipment failure
define emotional intelligence?
-aware of their inbound and outbound emotions
-by becoming emtionally competent, can better control their emotions/understand others emotions
define self-organizing teams?
-in agile environements, pm may be called scrum master or servent leader. the project team takes charge of deciding who will do what tasks to accomplish project objectives
define virtual/distributed teams?
-not colocated
-communication becomes central focal point
what is the only output of identify risks process?
risk register
what is the risk register?
-contains all the info related to risk management activities
-updated as risk mgmt activities are conducted to reflect status, progress, and nature of project risk
Risk register includes what?
-risks
-risk owners
-potential responses
-root cause of risk
-risk categories
-updated risk categories
what are triggers?
warning signs/symptoms that risk has occured or about to occur
what is the only output of stakeholder identification?
stakeholder register
stakeholder register includes what info?
-ID
-assessment info (expectations of stakeholder)
-stakeholder classification (primary activity o stakeholder)
updates to stakeholder register as pertaining to communications planning?
-their interest in project
-their influence over project
-strategies for gaining their support
stakeholder register assists with what processes?
-knowledge mgmt (who brings what to the table)
-procurement process (contact info for those interested in procurement)
-quality planning (who has specific interest in quality objectives
-requirements elicitation (who has what requirements)
-resource planning
-risk mgmt (individual concerns, threats, perceived threats, everything)
where can you look for an organizations past projects stakeholder list?
organization process assets
define project closure and transitions?
-bringing project to an end, documenting results, ensuring smooth transition to operations
-purpose to formally close
what are some project closure and transition activities?
-conducting final review of project for id’ing lessons learned
-archiving project documents/records
-obtaining formal acceptance of product
-transferring ownership
-disbanding team
when can the closing process take place?
both at the end of a project AND the end of a phase
what eight (8) specific items as process inputs a pm uses to close a project?
-project charter
-pm plan
-project documents
-deliverables
-business documents
-agreements
-procurement documentation (contract change info, inspection results, payments, verder performance info, etc.)
-OPAs
what is regression analysis?
-mathematical model to examine relationship among project variables, such as cost, schedule, labor, and other project metrics
-use scatter diagram to help against independent variables (errors, changes, delays to the project)
-helps ID trends, especially in phases, hlep prepare for future projects
what is formal acceptance?
project customer or sponsor agree that deliverable provided is in alignment with project scope and is acceptable
what goes into the final project report?
-summation of project
-scope objectives and evidence of when scope objectives were met or missed
-quality performance of project AND deliverables
-schedule performance, milestone delivery dates, and overall schedule management
-cost performance, actual costs, cost variances, and earned value (EV) mgmt performance
-final product performance and ability to meet scope objectives and business objectives of organization
-summary of project risk management and how risks were managed
-success or failure of project and reasons why/why not?
what are the key activities of project closure?
-confirm completion of project deliverables (PM/Team review/confirm deliverables meet scope/quality requirements
-obtain final acceptance
-conduct project review (compare planned vs. actual for scope, schedule, budget, quality
-document lessons learned
-release resources
-celebrate success and recognize team members
what is a transition plan? (document)
-outlines steps, processes, and activities required to transfer project deliverable from team to intended recipient
what is a sustainment plan?
-outlines strategies, processes, and resources required to maintain and support project deliverables by gaining organization
what is a benefits management plan?
-IDs, tracking, and maximizing benefits derived from project
-defines what benefits project will create, when benefits will be realized, how benefits will be measured
