Attandance Management Flashcards
Line managers in the brigade must ensure that all new staff members….
Are thoroughly briefed on the contents of this policy as fully understand their responsibilities surrounding it.
Whose responsibility is it to ensure staff attend work regularly and when absent that they inform their line managers promptly in line with procedure?
It is the responsibility of all managers
Define the periods of absence that categorises long or short term sickness
Short term - 21 days or less
Long term - more than 21 days
Research shows that ….. What is key to keeping sickness to a minimum?
Establishing and maintaining contact.
What should managers put in place when absences develop into long term cases?
A rehabilitation plan. Rehab plans should be drawn up after the employee’s first medical appointment.
Responsibilities - all brigade staff must…
Inform their line manager promptly when they are unable to attend for work, stating the reasons why.
They should also maintain contact throughout their absence.
Emails and text are not appropriate.
When are staff required to provide a self cert, and doctors cert?
Self - from the 4th day of sickness
Doctors from the 8th.
Managers are responsible for logging them onto StARS and putting them on their PRF
What measures are available in assisting a return to work?
Review meetings, rehab plan, light duties, funded treatment, FF charity etc
What are the automatic triggers for an OHS medical referral?
Stress, anxiety, depression, cardio related.
Sickness flow chart…?
Day 1 - report sick, contact for next 4 days. Day 4 - self cert covering days 1-7. Day 8 - medical cert. weekly contact. Day 21 - long term - OHS referral. 13 weeks - Ops staff moved to the sick pool. 26 weeks - half pay 9 months - stage 2 discipline. 52 weeks - nil pay
When notifying sickness, employees must report what?
Te nature of the incapacity
Whether a doctor is being consulted
Where possible, the length of absence
What is the self cert form called?
DSS form SC2 or a brigade form 112a available on Hotwire.
Unless a medical cert shows an end date it will be taken as covering how many days?
7 days only
What should a manager do if an employee changes address while sick?
Notify attendance management immediately.
If an employee is taken ill with reasonable grounds to assume it may be due to attendance of an incident what is the OIC to do?
Submit a report to the attendance management team. Copy of report also to go to H and S services.
From 6 April 2010 medical certificates (med 3) have been replaced with what?
‘Statement of fitness for work’ or ‘fit note’.
What do the following sickness codes apply to; NN, ND SN,SD MN, MD LTN, LTD
Up to 3 days
4-7 days
8-21 days
Over 21 days
Codes ending in N are not due to service, D are due to service.
When would you click the mitigating circumstances box?
If the sickness is maternity/pregnancy related.
To enter DTS sickness what rank must you be?
Definition of DTS?
SM or above
An injury received by a person without his or her own default in the execution of his or her duties as a regular FF.
Question to be addressed when establishing if it’s DTS?
Were they in the execution of their duties as a regular FF when they sustained the injury?
Was their default by the employee?
Was the injury due to an underlying medical condition?
Where sickness is disability related how much are the triggers for management action increased by?
30%-100%
What are the attendance factor trigger points?
48 - informal action
100 - stage 1
Maximum outcome at a stage 1 attendance hearing?
Stage 2 hearing?
Stage 3?
Action plan
Final written warning.
Dismissal
How do you work out the attendance factor?
Number of periods x number of periods x total number of days sickness
48-99 points = ?
100+
400+
Take informal action, if AF continues at this level progress to stage 1, stage 2, stage 3 as appropriate.
Take formal action commencing at stage 1, if it continues at 48+ progress to stages 2 and 3 as appropriate.
If action at stage 1 has not occurred consider going straight to stage 2.
Disability related sickness - what are the AF triggers?
Informal action - 63-96 points
Stage 1 - 130-200 points
The triggers are increased by 30%-100%
Other trigger points for managerial points?
Repeated absences of less than a duty shift
Repeated absences immediately before or after periods of leave.
Repeated absences during school holidays.
Repeated absence coinciding with an OHS apt
Repeated absences coinciding with undesirable duties such as training days etc
Sickness levels exceeding authority levels
