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Public Works Administrative Assistant (Open Positions: 1)Gleenpool
Closes On: May 20, 2022 at 05:00 PM CST
Department: Public Works Job Status: Full-Time Shift: 8:00 AM - 5:00 PM Days Worked: Mon., Tue., Wed., Thu., Fri. Rate of Pay: $13.50 - $21.12 Position Type: Full Time Status: Accepting Applications Details: The position is open until filled, applications will be reviewed as they are received, and the position could be filled before the closing date. After you submit your application, you will received a confirmation notification by email. This position has a starting hourly rate of $13.50. Apply Now
Job Description
The Administrative Assistant independently performs a variety of responsible clerical & administrative duties typically required by the Public Works Department and its Internal Divisions.
Job Responsibilities
An employee in this position may be called upon to do any or all of the following essential duties:
Serve as Administrative Assistant to the Public Works Director and Department Supervisors.
Answer phones, redirect incoming calls, and distribute mail.
Type, proofread, and edit content of documents.
Prepare, update, and maintain applications forms and other departmental forms.
Provide ongoing support to departmental staff for sourcing, purchasing, scheduling and reporting related to daily activities and other miscellaneous functions. Process incoming and outgoing mail.
Organize and maintain department’s filing system including applications; plans & specifications; plats; reports; meeting agendas & minutes; time sheets; service orders; and other department documents. It is the responsibility of this position to ensure all department and division records, general correspondence, and other communications are filed systematically and maintained under the record-keeping procedures and data processing software of the city.
Assist the Public Works Department with document and records management related to new and on-going Improvements and Construction Projects.
Assist in performing technical and administrative duties that support the department.
Process approved purchase orders and invoices.
Format and enter accurate data to create spreadsheets, databases and organization charts for various applications.
Assist with the mailing of informational notices and packets to agencies and residents.
Perform related tasks as required.
Perform other duties as may be assigned, such as, but not limited to Submitting 811 Calls/Utility Requests, Service Orders & Meter Installations Notifications.
Skills and Abilities
Knowledge, Skills & Abilities -
An employee in this class must have the f
Gleenpool
Knowledge
Principles and practices of effective customer service and customer-oriented telephone etiquette.
Office administrative practices and procedures, including file and document management procedures and practices.
Correct English usage, including spelling, grammar, and punctuation.
City organization and basic information regarding ordinances, rules, policies, procedures, and operating practices applicable to providing telephone reception.
Advanced uses of word processing, graphics, spreadsheet, database, and other software to create documents and materials requiring the interpretation and manipulation of data.
City administrative policies and procedures applicable to areas of assigned responsibility, including the requisitioning and purchasing of equipment and supplies and maintenance of public records.
Skills
Handle stress effectively without it interfering with performance.
Organize, set priorities, and exercise sound independent judgment within areas of responsibility.
Operate a computer, using word processing, spreadsheet, database software, and other standard office equipment.
Communicate clearly and effectively, both orally and in writing.
Abilities
Interpret, apply, explain and reach sound decisions in accordance with regulations, policies and procedures.
Type accurately at a speed necessary to meet the requirements of the position.
Maintain strict confidentiality of privileged information.
Use a high degree of tact, diplomacy, and discretion in dealing with sensitive and confidential situations and concerned internal and external parties.
Establish and maintain highly effective working relationships with the Mayor, City Council members, other elected and appointed officials, committee members, department directors and managers, staff, residents, representatives of civic and community groups, the media, the public, and others encountered in the course of work.
Physical Requirements
Stand or sit for prolonged periods of time; occasionally stoop, bend, kneel, crouch, reach, and twist; to lift carry, push, and/or pull to moderate amounts of weight; operate office equipment requiring repetitive hand movement and fine coordination; travel to other locations using various modes of private and commercial transportation; and verbally communicate to exchange information.
Education and Experience:
Experience Required: 3-5 years of progressively responsible experience in office, clerical, or general administrative work.
Minimum Education Requirements: High school diploma/GED
Certification: Possession of a valid driver’s license is required.
Disclaimer
This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.
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Administrative Assistant
John Zink Hamworthy Combustion - Tulsa, OK 74116
John Zink Hamworthy Combustion
758 reviews
Read what employees say about working here.
Description
John Zink Hamworthy Combustion is looking for an Administrative Assistant to join their fast growing and dynamic team! This is an exciting opportunity for someone to join a team that makes a positive impact to the company and the customers we serve. This role can be based in Sacramento, CA or the HQ in Tulsa, OK.
This role will provide administrative support to the JZHC leadership and other team members in a variety of functions. We are looking for someone with a positive attitude, personable and professional with the ability to effectively communicate with a diverse group of colleagues and customers. This person should be able to operate independently and enjoy working in a fast-paced environment.
What You Will Do In Your Role
Managing multiple service inquiries, quotes, and utilizing applications such as SalesForce and FieldFX
Reviewing Purchase Orders’ Terms and Conditions, communicate effectively with customers on completing service orders and manage service contracts
Working cross-functionally with other assistants and departments to support the general operation of the service department
Engaging with customers via phone and email daily and providing proactive time management
Overseeing office needs such as answering the front door, fedex shipments, processing invoice and scheduling as backup duties
High level of personal integrity and ability to maintain confidential information
Update and maintain service directory list
The Experience You Will Bring
Requirements:
Previous professional office experience
Previous experience supporting or working with a dynamic team
Previous experience in customer service
Experience working with and maintaining confidential information
Proficient with Microsoft Suite products (i.e. Microsoft Outlook, Excel, Word, MS Teams and PowerPoint)
Must have legal authorization to work permanently in the United States for any employer without requiring a visa transfer or visa sponsorship
What Will Put You Ahead
Associate degree or Bachelor’s
Experience utilizing Sharepoint, SalesForce, FieldFX, and/or LN
Experience in managing high volume service inquiries or sales
Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter.
At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate’s knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.
Equal Opportunity Employer, including disability and protected veteran status.
Except where prohibited by state law, all offers of employment are conditioned upon successfully passing a drug test.
4/29
Accounts Payable Clerk
Marmic Fire & Safety Co - Tulsa, OK 74145
Marmic Fire & Safety Co
40 reviews
Read what employees say about working here.
The Accounts Payable Clerk works with a professional accounting team to review, match, balance and maintain all aspects of accounting audits, invoicing and reconciliation of accounts.
Duties include:
Review all invoices for appropriate documentation and approval prior to payment
Sort and distribute incoming mail
Process 3 way P.O. matching invoices, up to 100 plus line items
Prioritize invoices according to cash discount potential and payment terms
Process check requests
Audit and process credit card bills
Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
1099 maintenance
Respond to all vendor inquiries
Reconcile vendor statements, research and correct discrepancies
Assist in month end closing
Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
Assist with other projects as needed
Other Duties as Assigned
Qualifications:
Must have strong work ethics
Must be well organized and a self-starter
Must be able to follow standard filing procedures
Detail oriented, professional attitude, reliable
Proficient in Excel, Google Sheets, Microsoft Word, Google Docs 10-key by touch
Possess strong organizational and time management skills
Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
Thorough knowledge of applicable accounts payable/general ledger systems and procedures,
financial chart of accounts and corporate procedures
Ability to communicate effectively verbally and in writing
Ability to interact with employees and vendors in a professional manner
Ability to speak and write English. Fluent in Spanish preferred.
Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness
Ability to perform mathematical computations such as percentages, fractions, addition,
subtraction, multiplication and division accurately
Requirements:
Possess High school diploma or equivalent, and 2+ years of experience. Pass pre-employment background and substance abuse screening upon hire and throughout employment.
In addition to an attractive wage, we offer the following featured Benefits for full-time employees:
Collaborative work environment On-the-job training and company paid training programs Teledoc services, if Healthcare coverage is elected 401K Plan Vision Life Dental Accidental Long-Term and Short-Term Disability Vacation PTO Paid Holidays
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Connect with us on LinkedIn and Facebook!
5/11
Contact Center Agent (Bilingual)
American Heritage Bank - Sapulpa, OK 74066
American Heritage Bank
24 reviews
Read what employees say about working here.
Job Details
Job Location
Sapulpa Main Bank - Sapulpa, OK
Travel Percentage
None
Contact Center Agent
Job Duties / Details:
Assist customer by phone or in person with the following support issues: On-Call, Internet banking, general account questions, stop payments, telephone transfers, debit card questions, increases & travel requests.
Maintain and return customer calls on the after hour call center message center.
Review General Ledger $50,000+ to ensure accuracy for audit purposes.
Follow-up with customers & non-customer regarding website product inquiries.
Balance savings bond redemptions.
Process Loan payoff requests for loan accounts.
Answer general banking questions via our BANNO online chat feature and email.
Extra or Additional Duties:
Attends meetings as required
Answer switchboard for breaks, lunch or absences.
Training personnel, as needed.
Completes monthly AHB Academy training courses.
Performs additional duties as assigned by supervisor or branch manager.
American Heritage Bank
20 hours ago
report job
5/11
