Applied Jobs Flashcards
Customer Solutions Specialist
Gateway Mortgage Group, LLC a division of Gateway First Bank - Jenks, OK
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Gateway Mortgage Group, LLC a division of Gateway First Bank jobs in Jenks, OK
GATEWAY FIRST BANK
JOB TITLE: Customer Solutions Specialist BILINGUAL PREFERRED
As a company, our passion is “Strengthening Families and Communities”, and we live this motto by our borrowers, communities and our employees! We believe that relationships matter…if you enjoy making a difference one phone call at a time then submit your resume NOW! M-F 10-7 shift, OT as necessary, BILINGUAL preferred!.
JOB SUMMARY:
Responsible for finding solutions for customers with delinquent mortgage payments by building relationships, gathering information, collecting payments, and outlining clear steps for future solutions.
Acts as a single point of contact for an assigned group of borrowers. This position will educate, inform, follow up with borrowers throughout the Loss Mitigation life cycle including post modification.
ESSENTIAL FUNCTIONS (RESPONSIBILITIES):
· Gathers and reviews information regarding the customer’s financial status and future payment prospects as well as identifies potential collection solution available for each loan.
· Calculates payment solutions in line with the mortgagor’s financial capacity and maintains customer records as well as updates account information.
· Observes and apply Fair Debt Collections Practices Act (FDCPA) in the conduct of collection activities.
· Performs skip tracking to locate debtors where contact information is incomplete or incorrect.
· Establishes strong relationships and acts as a single point of contact to borrowers who are currently delinquent, facing imminent default, is in a confirmed disaster area, or for borrowers who request loss mitigation options.
· Answers inbound calls and makes outbound calls on assigned mortgage accounts to collect required documentation to complete solution package as well as assists the borrower with Loss Mitigation options such as how to apply and status updates.
· Remains point of contact throughout the Loss Mitigation Life Cycle and provides written and verbal responses to customer inquiries as needed.
· Mails additional document request notifications to borrowers within allotted timeframe to remain in compliance.
· Monitors performance of payment plans while on trial or forbearance and ensures borrower is kept informed of any changes or milestones during the process.
· Utilizes effective communication skills to ensure borrowers understand the consequences of failing Loss Mitigation programs.
· Monitors the performance of loans which have completed a home retention program for up to six months post plan completion. Will make contact or ensure contact is made when it appears that a borrower is struggling.
· Updates the servicing system to accurately and timely reflect current status of the files.
· Exercises awareness with regard to possible suspicious activity, money laundering or fraudulent behavior and reports any such incidents to the BSA department. Performs all job functions in compliance with all company policies and federal, state, and local laws and regulations as applicable to the position, including, but not limited to BSA/AML, OFAC and GLBA/privacy rules.
· Performs related responsibilities as required or assigned.
REQUIRED QUALIFICATIONS:
Knowledge/Skills/Abilities
· Thorough knowledge of investor/insurer guidelines and federal regulations.
· Attention to detail, organization, problem solve, and task-oriented skills.
· Proficient in MS Office applications.
· Ability to collect and analyze information with attention to detail.
· Ability to manage multiple tasks, projects, and deadlines.
· Ability to work in a team environment.
· Ability to work in a call center environment.
· Exemplifies the Gateway Values: Growth Oriented, Make a Difference, “Get it Done” Attitude, Team Player, Street Smart.
Equivalent Education/Experience
· High School diploma required.
· 2-4 years of related collections/Loss Mitigation experience.
· Prefer related experience in mortgage banking.
SPECIAL JOB DIMENSIONS:
Work involves spending 85% of time calling and responding to customers. Work involves dealing with sensitive confidential information, plus occasional overtime and some travel may be required.
NOTE: The essential job functions and associated qualifications contained in this document describe the general nature and level of the work performed. They are not intended to represent an exhaustive listing or be inclusive of all aspects of the job. The tasks and procedures involved in the performance of the essential job functions may vary from day-to-day. Major changes in areas of responsibility may occur, as directed by management, and will require revision of this job description.
Job Type: Full-time
Benefits:
401(k) matching Disability insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Paid training Tuition reimbursement Vision insurance Schedule:
8 hour shift
Monday to Friday
Overtime
Education:
High
Zip recruiter 6/18
Billing Specialist
Rhodes Hieronymus Jones Tucker and Gable, PLLC - Tulsa, OK 74103
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JOB DESCRIPTION
Billing Specialist
Full-Time (40 hours per week)
Outstanding opportunity for an experienced billing professional. Comfortable work environment, generous benefits and paid parking. A set schedule of eight hours a day, Monday-Friday during office hours is required. Submit a resume and letter of interest.
JOB SUMMARY
Provide confidential, timely and accurate billing and operations support.
PRIMARY RESPONSIBILITIES
Receive and record accurate legal billing information in the Firm’s related databases.
Work with secretaries and attorneys to ensure attorney and legal assistant billings meet the necessary criteria for invoicing by monthly deadlines.
Prepare invoices for legal billing time, ensuring compliance with internal policies and practices.
Submit invoices via postal mail, email or vendor website; remain in compliance with applicable law, Firm guidelines and vendor specifications.
Receive and respond to internal and external questions regarding billed amounts, collections and other related topics in a professional, friendly, clear and concise manner.
Conduct research and collate information relevant to billing as directed or assigned.
Research outstanding invoices and place collection inquiries as needed.
Act as a backup to the reception desk for break, lunch periods and in the event of absence.
Other relevant duties necessary to business operations as assigned.
EDUCATION
High School Diploma or GED is required; some college credit hours, military training or technical school studies in a relevant area preferred.
DESIRED SKILL SET
The skills and abilities to be successful in this position include:
Ability to maintain confidentiality and respect the privacy of our employees and clients.
Relevant office or billing experience using billing software such as BillingPoint, Collaborati, Legal Exchange, Legal-X, Legal Tracker, TyMetrix 360, Quovant, Arch LSS, Transcepta, CounselLink, Brightflag, Hudson, and Pharmacist Mutual Billing.
Proficient in Microsoft Office including Excel and Word; experience using a database.
Working knowledge of legal procedures and legal terminology is preferred.
Fluent in English with spelling, punctuation and grammar proficiency.
FLSA CLASSIFICATION Non-Exempt, Hourly
Job Type: Full-time
Pay: $20.00 - $22.00 per hour
Indded 5/22
Executive Administrative Assistant / AP
Tulsa’s Green Country Staffing - Broken Arrow, OK
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Tulsa’s Green Country Staffing
48 reviews
Read what employees say about working here.
Tulsa Jobs! Apply today! $21-24/hour based on experience. Reference job # 125222
Executive Administrative Assistant / AP person needed for a purpose driven team that provides building technology solutions and services. We make buildings Safe and Smart!
Company culture: is a team of dynamic, mission driven individuals with a passion for purposeful innovation who put people at the center of everything we do! Our most valuable resource is our people. We hire diverse, smart, creative, passionate professionals who are always learning and growing.
Mission: We protect people and enhance productivity by making buildings safe and smart
Ethos: We earn customer loyalty through integrity and our commitment to excellence
What will you do?: Executive Assistant / Accounts Payable Specialist
What are the responsibilities?
Handling phone calls and correspondence from customers, vendors and others
Performs heaving calendaring, compose and prepare correspondence, some word processing, PowerPoint and Excel spreadsheet functions which may include graphs and tables
Work closely and effectively with CEO to keep her well informed of upcoming commitments and responsibilities, following up appropriately
Organizes meeting preparation by providing detailed data, information and resources to leader and participants
Arrange domestic travel and meetings by developing itineraries and agendas, scheduling airfare, booking transportation, arranging lodging, and ordering meal accommodations
Handle matters expeditiously, proactively and follow-through on projects and requests to successful completion with various deadlines
Communicate directly on behalf of the CEO with staff and others on matters related to the CEO
Deal with matters of a sensitive and confidential nature and always maintain confidentiality
Promote a positive, professional, and dynamic working environment
Perform research on various topics as requested
Plan special events, lunches and meetings as required and maintain meeting space order and cleanliness
Check and process all expense reports and invoices for payment, including obtaining approvals and coding to the appropriate cost center and general ledger account.
Input invoices relating to purchase orders into the payables system, verifying vendor, product, quantity, and dollars charged between purchase order information and invoice.
Conduct necessary research to obtain invoice, receiver, or other documentation to process payments in a timely manner.
Maintain the invoice “Holds” file and clear discrepancies to make payment.
Reconcile vendor statements, researching and rectifying discrepancies. Process discount invoices in a timely manner to capture all available discounts.
Prepare invoice deduction notices as necessary.
Verify and apply, if necessary, sales/use tax.
Answer/address vendor inquiries.
Generate accounts payable reports and maintain spreadsheets relating to coding, pricing and accruals
This position will communicate and interface with staff across all levels of the organization to provide feedback relating to invoices and expense reports.
Provide excellent customer service both internally and externally
Skills
3-5 years executive level administrative experience
Excellent telephone skills and strong interpersonal communication skills
Proven accounting experience, preferably accounts payable or accounts receivable
Familiarity with bookkeeping and basic accounting procedures
Competency in MS Office, databases and accounting software
Hands-on experience with spreadsheets and financial reports
Accuracy and attention to detail
Aptitude for numbers
Ability to perform filing and record keeping tasks
Data entry and word processing skills
Well organized
High school degree
Associate’s degree or relevant certification is a plus
Tulsa Green Country. 5/23
Administrative Assistant Acme Brick Company - Tulsa, OK 74115 Apply with your Indeed Resume Acme Brick Company 172 reviews Read what employees say about working here. “Join the Acme Brick Family”
ADMINISTRATIVE ASSISTANT
FLSA Status: Non-exempt
Acme Brick Company (a Berkshire Hathaway Company) has been operating for 130 years in 13 states in the south central/south eastern United States. Our vision is to be THE trusted materials solution for enduring beauty, safety, and strength in building communities. Our associates are our greatest asset and we strive to be a great place to work every day.
Summary
We are currently seeking a “best in class” Administrative Assistant with excellent organization skills and a personable disposition to schedule appointments, and otherwise relieve management of clerical work and minor administrative and business duties. The ideal candidate has a natural ability to roll with the punches, being flexible to handle anything that might come their way. You’ll be a strong and reliable support to company operations, maintaining procedures, communication and customer service. Not only will your efforts allow us to achieve organizational efficiency, you will nurture the pleasant work environment our people love.
Essential Duties and Responsibilities (other duties may be assigned)
Retrieve data to prepare various daily, weekly and monthly reports
Answer phones, determine purpose of caller and assist in answering caller inquiries
Data entry
Organize and maintain files and records
Coordinate schedules, meeting and travel arrangements
Prepare correspondence and other materials
Manage P-card and expense reports
Skills and Experience Required for Success
2+ years of related experience
Must have excellent verbal and written communication skills
Must be proficient in Microsoft Office and Excel (JDE experience preferred)
Competencies Required for Success
Integrity Initiative Teamwork Customer Service Orientation Relationship Building Quality Focused Education
High school diploma or equivalent required; some
Indded 5/23
HR Operations Clerk
Spectrum Paint Company, Inc. - Tulsa, OK 74116
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Spectrum Paint Company, Inc.
38 reviews
Read what employees say about working here.
Position: HR Operations Clerk
Location: Tulsa, OK - Corporate Office
Hours: Monday through Friday, 8:00 am - 5:00 pm
Position Summary: The human resource operations clerk is responsible for performing HR-related clerical and administrative tasks to support HR operations and projects. This position works closely with the HR team in supporting designated geographic regions. This position assists with carrying out responsibilities in the following functional areas: onboarding, recruitment/employment, benefits enrollment, affirmative action, employment law compliance, training enrollment, routine data entry, report generation, and audit activities to ensure the accuracy of employee data in the HRIS systems. Other duties as assigned by the HR team.
Job Responsibilities:
Organize new employee onboarding.
Remain approachable and use appropriate demeanor when interacting with all levels of staff.
Desire to thrive in team-based work or independent tasks, always looking to learn more and take initiative on a number of different projects or tasks.
Assists with delivering core HR processes like onboarding, hiring, terminations, timekeeping, and program implementations including benefits, compensation, and performance management.
Assists in the implementation of personnel policies and procedures; assists with preparation and maintenance of the employee handbook and the policies and procedures manual.
Participates in department goals, objectives and systems.
Maintains affirmative action program files; assists with the filing of the EEO-1 report annually; and maintains other records, reports and logs to conform to EEO regulations.
Assists with recruitment effort for all exempt and nonexempt personnel; conducts new-employee orientations; assists with career-pathing program; and may place advertisements.
Participates in administrative staff meetings and attends other meetings and seminars as needed or required.
Maintains company organization charts and the employee directory.
Assists with maintenance of compliance with federal, state and local employment and benefits laws and regulations.
Benefits: After a 60-day introductory period: Vacation, Holiday, & Sick Leave, Medical/Dental/Vision plans, Voluntary Life/AD&D Insurance, Short/Long Term disability plans, Voluntary Accident Insurance, and 401(k) investment plan. Eligibility rules do vary.
Knowledge, Skills & Abilities:
Verbal and written communication
Self-starter
Ethical Practice
Clerical work skills
Phone etiquette
Some HR Understanding
Proficiency with computer-based programs such as Microsoft Office software/applications as well as HRIS systems.
Detail oriented and able to use good judgment and maintain a high level of confidentiality and sensitivity.
Must be punctual and dependable
Enjoy working in a fast-paced environment
Must be a team player
High school diploma or comparable certification (GED)
Bilingual a plus (Spanish/English)
Prior experience in customer service, human resources, or administrative clerical positions a plus but not required
Candidates must be able to pass a background check as applicable for the role.
This job requires standing, stooping, kneeling, bending, walking, reaching overhead, gripping, squatting, and carrying files to and from the office to file room as well as to areas within the building.
Indeeed 5/26
Vennesa Contreras -sent message on 6/22 linking
Accounts Payable and Receivable Specialist
Don Thornton Cadillac` - Tulsa, OK 74145
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Accounts Payable/Receivable Clerk
Essential Duties
Prepares accounts payable checks
Posts all open items in accounts payable on a daily basis
Prints all accounts payable reports and maintains all accounts payable files
Reconciles statement and the ledger making sure that payments are consistent with dealership schedules
Communicates cash requirements for payable dates to the office manager
Audits freight bills against freight inquiries
Analyzes vendor accounts
Answers all vendor inquiries
Bank deposit on a daily basis
Assists in monthly closings
Prepares analysis of accounts, as required.
Enters finalized cash receipts and updates accounts receivable ledger by customer
Reconciles statements and follows up collections as necessary
Prepares accounts receivable statements monthly
Performs background checks on credit applications. Gives approvals for current charges
Answers accounts receivable phone calls and follows up on inquiries
Scans Documents
Reconcile schedules Process 1099’s
Updates customers’ account information
Cross-trains others for this position as directed by management
Fills in for other administrative positions as needed and directed by management
Assists with related special projects as required
Order office supplies
Maintains a system to keep W’9 forms and tax permits updated
Benefits include medical, dental, vision, 401K Savings Plan, company paid life and long term disability insurance, PTO, holiday and sick pay
Salary based on experience
Job Type: Full-time
Pay: $15.00 - $18.00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Disability insurance Flexible spending account Health insurance Life insurance Paid sick time Paid time off Vision insurance Schedule:
Monday to Friday
Ability to commute/relocate:
Tulsa, OK 74145: Reliably commute or planning to relocate before starting work (Required)
Experience:
Accounting: 1 year (Preferred)
Microsoft Excel: 1 year (Preferred)
Work Location: One location
7 days ago
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5/23 TOOK TEST 5/26
DP Financial & Tax - Tulsa, OK 74137 Apply with your Indeed Resume DP Financial & Tax 2 reviews Read what employees say about working here. Company Overview
DP Financial & Tax was founded on the principles of excellence, integrity, quality, and value. Our mission is to provide small businesses and business owners access to all their financial needs being met under one roof. With more than 20 years in the industry, we have learned the art and value of placing our customers first and have cultivated a culture of excellence.
As a member of the DPFT family you would have the opportunity to be a part of an exceptional team that has made it their goal to help the Tulsa area thrive, one small business at a time. We are dedicated to the growth, empowerment, and health of our staff and are proud to boast of a culture where productivity is the result of a satisfied staff.
Duties
· Input and reconcile bank account and credit card transactions
· Assist the accounting department with obtaining and organizing client financial data
· Maintains historical records by filing documents appropriately
· Contribute to team effort by accomplishing designated tasks and results as needed
· Collaboratively working with team members while building rapport and strong client relationships
Skills & Qualification Requirements:
· Associates Degree in Bookkeeping or Accounting preferred
· 2 or more years of bookkeeping experience
· Proficiency in MS Office Suite
· Payroll processing experience a plus
· Data Entry Skills
· Attention to Detail
· Maintain confidentiality of all information
· Excellent written and verbal communication skills
· Ability to respond tactfully and professionally in high demand situations
· Strive for personal growth and foster the growth of others through teamwork
· Establish priorities, work independently, and proceed with objectives without supervision
Additional Information
· QuickBooks Desktop and QuickBooks Online experience preferred.
Job Type: Full-time
Pay: $15.00 - $25.00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Paid time off Vision insurance Physical Setting:
Office
Schedule:
8 hour shift
Day shift
Monday to Friday
Experience:
Bookkeeping: 2 years (Required)
Work Location: One location
1 day ago
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Indeed 5/26
Billing Specialist Rhodes Hiernymus
Rhodes Hieronymus Jones Tucker and Gable, PLLC - Tulsa, OK 74103
JOB DESCRIPTION
Billing Specialist
Full-Time (40 hours per week)
Outstanding opportunity for an experienced billing professional. Comfortable work environment, generous benefits and paid parking. A set schedule of eight hours a day, Monday-Friday during office hours is required. Submit a resume and letter of interest.
JOB SUMMARY
Provide confidential, timely and accurate billing and operations support.
PRIMARY RESPONSIBILITIES
Receive and record accurate legal billing information in the Firm’s related databases.
Work with secretaries and attorneys to ensure attorney and legal assistant billings meet the necessary criteria for invoicing by monthly deadlines.
Prepare invoices for legal billing time, ensuring compliance with internal policies and practices.
Submit invoices via postal mail, email or vendor website; remain in compliance with applicable law, Firm guidelines and vendor specifications.
Receive and respond to internal and external questions regarding billed amounts, collections and other related topics in a professional, friendly, clear and concise manner.
Conduct research and collate information relevant to billing as directed or assigned.
Research outstanding invoices and place collection inquiries as needed.
Act as a backup to the reception desk for break, lunch periods and in the event of absence.
Other relevant duties necessary to business operations as assigned.
EDUCATION
High School Diploma or GED is required; some college credit hours, military training or technical school studies in a relevant area preferred.
DESIRED SKILL SET
The skills and abilities to be successful in this position include:
Ability to maintain confidentiality and respect the privacy of our employees and clients.
Relevant office or billing experience using billing software such as BillingPoint, Collaborati, Legal Exchange, Legal-X, Legal Tracker, TyMetrix 360, Quovant, Arch LSS, Transcepta, CounselLink, Brightflag, Hudson, and Pharmacist Mutual Billing.
Proficient in Microsoft Office including Excel and Word; experience using a database.
Working knowledge of legal procedures and legal terminology is preferred.
Fluent in English with spelling, punctuation and grammar proficiency.
FLSA CLASSIFICATION Non-Exempt, Hourly
Job Type: Full-time
Pay: $20.00 - $22.00 per hour
Benefits:
401(k) Dental insurance Disability insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Vision insurance Physical Setting:
Office
Schedule:
8 hour shift Day shift Monday to Friday COVID-19 considerations: Employees abide by CDC recommendations if they are exposed to, or diagnosed with, any contagious illness.
Ability to commute/relocate:
Tulsa, OK 74103: Reliably commute or planning to relocate before starting work (Required)
Experience:
Microsoft Excel: 3 years (Required)
Accounts Payable or Receivable: 3 years (Required)
Language:
English (Required)
Work Location: One location
9 days ago
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Apply
Applied 5/22
Administrative & Billing Specialist
Connally & Associates PC - Tulsa, OK 74135
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Administrative & Billing Specialist
Why Connally & Associates, PC?
We’re growing and need a motivated accounting professional to be a key member of our team!
We’re excited to hear a fresh perspective and new ideas!
We value our employees – we offer an ideal work/life balance and opportunities for professional growth in an environment where everyone works together in a team-oriented approach to reach a common goal!
Connally & Associates, PC, a modern advisory firm located in Tulsa, OK, provides automated bookkeeping, tax and advisory services for trustees and professional service businesses and their owners.
Due to continued growth, we are currently seeking a highly-organized team player with a bookkeeping/accounting background to manage our CPA firm monthly billing process.
Responsibilities:
Manage our Firm’s billing system including reconciling each professional daily hourly time sheets and preparing monthly invoices for clients
Manage our Firm’s bank account & credit card feeds and reconcile accounts in QBO & QuickBooks desktop
Assemble returns, enter account transactions and reconcile general ledger accounts
Answer phones and greet clients
Track and order supplies
Qualifications:
High School diploma or equivalent
1+ years of accounting, bookkeeping and billing experience
QuickBooks experience is a plus
Experience handling projects that require a high attention to detail
High personal integrity with strong communication, organizational, client service, time management and PC skills including Microsoft Excel and Zoom proficiency (Sage Timeslips proficiency is a plus)
Initiative-taker with the ability to provide outstanding client service, juggle priorities, manage deadlines and thrive in a fast-paced, paperless team-oriented environment
We provide a competitive salary and a comprehensive benefits package including medical, dental, vision, disability and life insurance and Simple IRA. In addition, we offer professional growth opportunity, a focus on work/life balance including flexible schedules and generous PTO and a professional, friendly and collaborative office environm
Indeed 6/9
Celine
It’s fun to work in a company where people truly BELIEVE in what they’re doing!
We’re committed to bringing passion and customer focus to the business.
Are you interested in growing your career and gaining experience in the fast-paced mortgage servicing industry? Celink is currently looking for Data Entry Specialists to join our new office in Tulsa, OK!
Celink is a team of reverse mortgage servicing professionals who solve servicing issues every minute of every day. The subservicing subject matter expertise of our people is unparalleled! We are a Federal Contractor specializing in servicing the Home Equity Conversion Mortgage contract for HUD in Tulsa, OK.
Data Entry Specialist Responsibilities:
Collecting and digitizing data such as invoices, bills, borrower information, and financial statements.
Maintaining a detailed and organized storage system to ensure data entries are complete and accurate.
Keeping a record of hard copy data such as invoices, inventory checklists, and other financial documents.
Establishing data entry standards by continually updating filing systems to improve data quality.
Addressing data inconsistencies by working with administrative staff to locate missing data.
Attending to data queries and reporting any major data errors to management.
Adhering to best data management practices and maintaining a high standard of accuracy and efficiency.
Data Entry Specialist Requirements:
A high school diploma or GED.
At least 6 months of experience working as a data entry specialist.
Exceptional organizational skills, a keen eye for detail, and the ability to spot errors with accuracy and efficiency.
Strong communication skills and the ability to collaborate with staff members.
Time management skills and the ability to prioritize tasks.
Excellent typing skills and experience working with Windows and Microsoft Office.
Celink Benefits:
Medical/Dental/Vision - 100% Employer Paid Medical, Dental, & Vision Coverage for Employee Only Coverage OR An additional $4.23 per hour for every hour worked up to 40 hours per week. Choose the option that makes sense for you!
401k with Employer Match
Paid Time Off – Vacation Time, Sick Leave, 11 Paid Holidays annually
Compensation range: $15-$19/hr
In addition, this position requires the successful completion of a federal background check to include criminal background check, drug test, credit check, and fingerprinting.
Celink is an equal opportunity employer that takes affirmative action to employ, and advance in employment, individuals without regard to race, color, religion, sex, national origin, protected veteran status, disability, sexual orientation, or gender identity.
Company website 6/9
Concepts Builder Accounting Assistant- job post Concept Builders Tulsa, OK 74104 From $40,000 a year - Full-time Apply now Resume Insights Here’s how your resume aligns with the job description Experience & Skills Accounting QuickBooks Education & Certificates High school diploma or GED Languages Spanish Job details Salary From $40,000 a year Job Type Full-time Qualifications High school or equivalent (Required) English (Required) Driver's License (Required) US work authorization (Required) Accounting: 3 years (Preferred) Spanish (Preferred) Benefits Pulled from the full job description 401(k) 401(k) matching Health insurance Paid time off Full Job Description JOB DESCRIPTION Job Title: Office/Accounting Assistant Job Reports to: VP of Finance Job Summary: Concept Builders is currently looking for an Accounting Assistant. The candidate’s primary responsibility is to assist with daily accounting operations and office needs. This position requires strong attention to detail, self motivation and the ability to work closely with the VP of Finance in the day to day operations of the company. Qualifications: QuickBooks Experience preferred but not required. Detail Oriented. Data entry experience. Team player & willingness to help out in all areas of the company. Excellent written & verbal communication skills. Strong organization and multi-tasking skills. Self-motivated and ability to solve problems effectively. Must have a vehicle and valid driver license. Proficient in Excel, Word & Outlook. Comfortable with a small office environment. Responsibilities: Input invoices Make bank deposits Perform administrative duties including filing, sorting, coping, scanning, ordering, and answering the phone. Insurance tracking Rebate and warrant
Indeed 6/11
Administrative Assistant
Superior Signs and Lighting - Tulsa, OK 74146
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WANTED: Administrative Assistant with stellar phone skills!
Come join one of the fastest growing sign and lighting companies in Oklahoma! Superior Signs is actively seeking the Best Administrative Assistant in Tulsa! If you are outgoing and having a soothing voice, we would love to consider you for this position! We enjoy a casual, yet focused atmosphere, and we work hard to be the best. This is the perfect opportunity to advance and grow at a well-established fast-growing company in an exciting and team-oriented environment.
This position has the following responsibilities:
Answer, screen, and forward incoming calls with a pleasing demeanor.
Expert writing skills used for drafting routine office memos and emails.
Admin duties, including but not limited to, checking the mail, filing, scanning, light cleaning, etc.
Provide support for any department needing additional hands.
This is a customer-facing role where you will welcome, guide, and assist customers with questions. Neat and clean personal appearance required.
Help with incoming Sales leads.
Benefits offered:
Medical insurance Dental Insurance Life insurance Paid Vacation Paid Holidays Requirements
Excellent verbal communication and attention to detail is a must.
Basic Microsoft Office skills required.
Able to sit and for long periods of time.
Punctual and dependability is must.
Upbeat and cheerful personality. Neat and clean personal appearance required.
Ability to work independently with little supervision.
Must be organized, motivated and able to handle multiple detailed duties with a high level of accuracy.
Superior Signs is a 20+ year company in Muskogee and growing our Tulsa presence, and this position provides an excellent opportunity for internal promotion, if a candidate seeks expanded responsibilities with increased pay.
Job Type: Full-time
Pay: $27,000.00 - $35,000.00 per year
Benefits:
Dental insurance Health insurance Paid time off Vision insurance Schedule:
Monday to Friday
Experience:
Customer service: 1 year (Preferred)
office support: 1 year (Preferred)
Work Location: One location
9 days ago
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Indeed 6/11
Accounts Payable Clerk Full Time Administration Tulsa, OK, US Yesterday Requisition ID: 1742
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The Accounts Payable Clerk works with a professional accounting team to review, match, balance and maintain all aspects of accounting audits, invoicing and reconciliation of accounts.
Duties include:
Review all invoices for appropriate documentation and approval prior to payment
Sort and distribute incoming mail
Process 3 way P.O. matching invoices, up to 100 plus line items
Prioritize invoices according to cash discount potential and payment terms
Process check requests
Audit and process credit card bills
Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
1099 maintenance
Respond to all vendor inquiries
Reconcile vendor statements, research and correct discrepancies
Assist in month end closing
Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
Assist with other projects as needed
Other Duties as Assigned
Qualifications:
Must have strong work ethics
Must be well organized and a self-starter
Must be able to follow standard filing procedures
Detail oriented, professional attitude, reliable
Proficient in Excel, Google Sheets, Microsoft Word, Google Docs 10-key by touch
Possess strong organizational and time management skills
Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
Thorough knowledge of applicable accounts payable/general ledger systems and procedures,
financial chart of accounts and corporate procedures
Ability to communicate effectively verbally and in writing
Ability to interact with employees and vendors in a professional manner
Ability to speak and write English. Fluent in Spanish preferred.
Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness
Ability to perform mathematical computations such as percentages, fractions, addition,
subtraction, multiplication and division accurately
Requirements:
Possess High school diploma or equivalent, and 2+ years of experience. Pass pre-employment background and substance abuse screening upon hire and throughout employment.
In addition to an attractive wage, we offer the following featured Benefits for full-time employees:
Collaborative work environment On-the-job training and company paid training programs Teledoc services, if Healthcare coverage is elected 401K Plan Vision Life Dental Accidental Long-Term and Short-Term Disability Vacation PTO Paid Holidays
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
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Marmic Fire & Safety Company (MFS) is the successful expansion of Joplin Fire Protection (JFP) which began in 1951 with Charles and Mary Lou Teeter. After decades of practicing customer-centric service JFP added territories in Oklahoma, Kansas, and Arkansas with a second generation of the Teeter Family at the helm. During their tenure, Mickey and Martha Teeter formed a second company called Marmic to cover those areas outside of Joplin, MO Metro. Today, the third generation is charging ahead with Marmic’s growing prominence in the Midwest and, indeed, the nation.
In its core services of fire extinguisher, sprinkler, fire alarm, industrial fire suppression, and kitchen system fire suppression MFS competes with the top fire protection companies in the country. But few, if any, other companies are as holistic in terms of safety. By installing and servicing security and access control systems it demonstrates a well-rounded concern for the protection of life and property. Additionally, selling personal protection equipment such as hard hats, safety glasses, gloves, reflective vests, and more establishes MFS as a complete, one-stop shop for home and workplace safety equipment. This depth of services illustrates the importance the company places on customer safety no matter where they are or what they are doing.
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SummiteMarmic Fire & Safety Company (MFSd 6/4
Deposits
Dave & Buster’s - Tulsa, OK 74133
Apply with your Indeed Resume
Dave & Buster’s
2684 reviews
Read what employees say about working here.
Dave & Buster’s is proud to be recognized by Forbes as one of The Best Employers for Women
and one of The Best Employers for Diversity in 2021.
Text - Fun Jobs to 214-441-6949 to schedule an interview
POSITION SNAPSHOT: Deposits staff assists management in controlling the flow of money through the building. They will provide administrative support to management through reconciliation of money, money equivalents, and all applicable paperwork.
NITTY GRITTY DETAILS:
Delivers an unparalleled guest experience through the best combination of food, drinks and games in an ideal environment for celebrating all out fun.
Keeps immediate supervisor promptly and fully informed of all problems or unusual matters of significance and takes prompt corrective action where necessary or suggests alternative courses of action.
Initial point of security for all money, money equivalents, and all applicable paperwork, including private guest information and documents.
Makes timely and accurate calculations of bill transactions.
Handles money accurately and balances high volume of receipts.
Assists staff with banks, checkouts, and money, and money equivalent procedures.
Completes all required paperwork accurately and in a timely manner.
Conducts inventory during and after shift, if applicable.
Assists Management as needed or requested.
Reviews the cleanliness and organization of all Deposits areas, inside and out, if applicable.
Checks for restocking of necessary supplies. Brings all areas up to standard. Discusses problem areas with manager.
Assists other team members as needed or as business dictates
Responsible for the reconciliation of any monies from their banks.
Maintains a favorable working relationship with all other company team members to foster and promote a cooperative and harmonious working climate that will be conducive to maximum team member morale, productivity and efficiency/effectiveness.
STUFF OUR ATTORNEYS MAKE US WRITE:
The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the team member will regularly be required to:
Must be friendly and able to smile frequently.
Bank or cashier experience preferred, but not required.
Employee needs to be able to communicate effectively with multiple guests while generating enthusiasm for D&B.
Strong math and verbal skills needed.
Is dressed in accordance with dress guidelines, looking neat, clean, and professional at all times.
Must demonstrate ability to read and communicate in English.
Must have regular and predictable attendance.
Must be able to articulate clear greetings, requests for assistance, and farewells to guests.
Attention to detailStrong problem solving skillsFamiliar with Excel
Requirements
Previous administrative experience or cash handling expereince preferred
At Dave and Buster’s the safety of our team members and guests
Indeed 6/14
Deposits
Dave & Buster’s - Tulsa, OK 74133
Apply with your Indeed Resume
Dave & Buster’s
2684 reviews
Read what employees say about working here.
Dave & Buster’s is proud to be recognized by Forbes as one of The Best Employers for Women
and one of The Best Employers for Diversity in 2021.
Text - Fun Jobs to 214-441-6949 to schedule an interview
POSITION SNAPSHOT: Deposits staff assists management in controlling the flow of money through the building. They will provide administrative support to management through reconciliation of money, money equivalents, and all applicable paperwork.
NITTY GRITTY DETAILS:
Delivers an unparalleled guest experience through the best combination of food, drinks and games in an ideal environment for celebrating all out fun.
Keeps immediate supervisor promptly and fully informed of all problems or unusual matters of significance and takes prompt corrective action where necessary or suggests alternative courses of action.
Initial point of security for all money, money equivalents, and all applicable paperwork, including private guest information and documents.
Makes timely and accurate calculations of bill transactions.
Handles money accurately and balances high volume of receipts.
Assists staff with banks, checkouts, and money, and money equivalent procedures.
Completes all required paperwork accurately and in a timely manner.
Conducts inventory during and after shift, if applicable.
Assists Management as needed or requested.
Reviews the cleanliness and organization of all Deposits areas, inside and out, if applicable.
Checks for restocking of necessary supplies. Brings all areas up to standard. Discusses problem areas with manager.
Assists other team members as needed or as business dictates
Responsible for the reconciliation of any monies from their banks.
Maintains a favorable working relationship with all other company team members to foster and promote a cooperative and harmonious working climate that will be conducive to maximum team member morale, productivity and efficiency/effectiveness.
STUFF OUR ATTORNEYS MAKE US WRITE:
The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the team member will regularly be required to:
Must be friendly and able to smile frequently.
Bank or cashier experience preferred, but not required.
Employee needs to be able to communicate effectively with multiple guests while generating enthusiasm for D&B.
Strong math and verbal skills needed.
Is dressed in accordance with dress guidelines, looking neat, clean, and professional at all times.
Must demonstrate ability to read and communicate in English.
Must have regular and predictable attendance.
Must be able to articulate clear greetings, requests for assistance, and farewells to guests.
Attention to detailStrong problem solving skillsFamiliar with Excel
Requirements
Previous administrative experience or cash handling expereince preferred
At Dave and Buster’s the safety of our team members and guestsinn
Indeed What’s the 6/14
