5.1 Correspondence Manual

Question 1

How many line spaces shall the signature block be below the complimentary close in a letter?

Answer 1

Four lines, 3 blank line spaces and type on the fourth line

Question 2

What time system is used for intradepartmental correspondence?

Answer 2

International 24 hrs

Question 3

How many spacing shall a single paragraph letters or memos have?

Answer 3

double spaced

Question 4

What two fonts should be used?

Answer 4

Times New Roman or Arial

Question 5

What size font?

Answer 5

12

Question 6

What time system is used for interdepartmental correspondence?

Answer 6

American

Question 7

What kind of spacing for multiple paragraph letters or memos?

Answer 7

single spaced

Question 8

All correspondence shall be signed in what color ink?

Answer 8

blue

Question 9

Intradepartmental correspondence is directed to?

Answer 9

Departmental/Dept. employees or commands.

Question 10

Interdepartmental correspondence is directed to?

Answer 10

other state agencies or appointed officials

Question 11

Communication which contains directives or info shall be used is?

Answer 11

Management Memos or Info Bulletins

Question 12

What mail carrier shall be used for time sensitive (time critical) material?

Answer 12

UPS or Fedex

Question 13

USPS shall be used for what kind of mail?

Answer 13

regular and certified

Question 14

Sensitive or classified materials ____ ____ be posted on comm net messages.

Answer 14

Shall not

Question 15

What time system shall be used for comm net messages?

Answer 15

Military

Question 16

How long are comm nets good for when used to disseminate policy?

Answer 16

90 calendar days

Question 17

What is the preferred carrier for all overnight mail and packages?

Answer 17

UPS