10.3 Personnel Transactions Manual Flashcards
CalHR maintains central control over administration of civil service examinations. True or False
True
Candidates who compete in POST examination for Public Safety Dispatcher classification must not have tested and will be restricted from taking exam again if they have tested within _______
one month/30 calendar days
Seniority points. How many for each full year?
one quarter point
How many hours can a retired annuitant work?
960 hours
List 3 of 7 nondiscretionary leaves which employee is entitled to as a matter of right:
1) Pregnancy/Parental Leave.
(2) Veterans’ Educational Leave.
(3) Military Leave.
(4) Spousal Military Leave.
(5) Family and Medical Leave Act (FMLA)/California Family Rights Act (CFRA) Leave.
(6) Nonindustrial Disability Insurance (NDI) Leave.
(7) State Disability Insurance (SDI) Leave
Uniformed employees who are on an approved leave of absence for less than ____ ____ shall be retrained and recertified at their commands.
one year
Uniformed employees who are on an approved leave of absence for ___ ____ to ____ ____ are required to complete Refresher Training at the Academy prior to resuming field related duties at their assigned commands
one year/12 continuous month to two years
Over two years of approved leave of absence employees are required to complete what?
Reinstatement Training at the academy
What are the eligible leave credits applicable to catastrophic leave?
annual leave, vacation, CTO, personal leave, and/or holiday credits.
What form is used for secondary employment?
CHP318
Each immediate supervisor of an employee engaging in secondary employment is responsible for the following:
(1) Awareness of all approved secondary employment requests
(2) Immediately informing the commander if the secondary employment has adversely affected the employee’s job performance
Employees shall, within ____ ____ days, submit a memo to commander whenever no longer employed or conditions change rendering the approval void.
ten calendar
Per manual 10.3, list 4 of the 12 examples given in which employees shall not directly or indirectly engage in secondary employment. (inconsistent and incompatible)
- Ambulances
- Commercial Vehicle Activities
- Court Referred Traffic Violator Schools
- Departmental Authority
- Expert Witness
- Liquor Sales or Establishments
- Peace Officer Powers
- Practice of Law
- Vehicle Dealerships
- Vehicle Dismantlers
- Vehicle Repair
- Tow Trucks
In the event an employee refuses to sign a CHP 2, the supervisor shall indicate “____ ___ _____” in the employee signature box.
Refused to sign
How often are supervisors are to ensure new ID cards are issued to their employees?
five years
Supervisors accompanying employees to a med apt shall advise physician that ___ is the adjusting agent
SCIF
Employee cannot transfer sick leave credits to another employee. True or false
True
A supervisor ____ ask, or require, an employee to disclose the general nature of the injury or illness to substantiate the request for sick leave.
may
If the death (bereavement leave) occurred outside the state, an additional ____ days may be requested and shall be charged either to the employee’s sick leave or leave without pay
two
Employee who donates an organ is eligible for up to ____ ____ days of Donor leave. An employee that donates bone marrow is eligible up to ____ _____ days.
30, 5
How many hours are allotted for time to vote?
two
In regards to excess hours, employee should maintain ___ to ____ hours.
16 to 40
Within how many hours do employees have to complete 415 at the end of shift?
24 hrs
Authorized reviewers will have _____ working days after the last day of the pay period to ensure all 415s have interfaced.
4
How many hours can an officer/sergeant work in one fsla period?
170
While medical records are considered to be personnel records, the _____ requires that all medical records by maintained in a locked file, completely separate from the existing personnel file.
Americans with Disabilities Act (ADA)
Anyone with questions relating to service of legal documents (e.g., subpoenas, discovery motions, court orders) for the disclosure of personnel or medical records shall be referred to _____.
Office of Lega Affairs
In accordance with GC Section 18573 and Civil Code Section 1798, et seq., and with the exception of (2) below, employees may access and review any records maintained in their personnel file including adverse action and citizen complaint investigations. This does not include ________.
medical records
The photograph affixed to the CHP 270 shall be replaced with an updated photograph every _____.
five years
Upon promotion of a uniformed employee, it is the responsibility of the ____, ______, or ______ to have photographs taken of the employee receiving the promotion. One photograph shall be forwarded within _____ of the promotion announcement to the Academy, Television Unit, and one shall be affixed to the CHP 270
division, area, or section, 30 days
Original copies of commendations of a routine nature for appearances before groups or services to the public that are not extraordinarily above the call of duty shall be kept in the field personnel folder for a period of ______; copies should not be forwarded to headquarters for inclusion in an employee’s official headquarters personnel file.
3 years
A ______ is completed by the employee to designate a person or persons who, on the death of the employee, shall be entitled to receive and negotiate warrants issued to the employee by the Office of the State Controller for payment of time worked and/or lump-sum payments for accumulated credit
std 243
Uniformed employees applying for educational incentive pay shall complete a __________ . Employees shall ensure the application is legible, complete, and accompanied by the proper qualifying documentation. The qualifying documents shall be attached to the CHP 74 and submitted as a package to the AAU
chp 74
