11.1 Administrative Procedures Flashcards
What is a fiscal year?
July 1st to June 30
When is the Governor’s Budget published?
January 10th
What system is used for travel advances and submital for reimbursement?
CalATERS Global
What are the five applicable documents which shall be included in a transmittal for expenses?
Comm net with traveler's name Memo or email from appropriate commissioner or Chief Class roster including traveler's name approved CHP 50 Subpeona for court
What is the difference between short term and long term allowances?
short is less than 24hrs up to 30 day
long is 31 day and longer
Employees shall not request advances with the estimated cost is less than what?
$25
Employees shall submit their request for a travel advance at least ____ business days prior to the first day of travel but no earlier than ___ weeks prior to the first day of travel.
two, two
Employees shall clear their travel advances no later than _____calendar days after the trip.
ten
What are the exceptions for using CHP 262 for travel in lieu of CalATERS Global? There are 6
(1) Employees are stationed at a Resident Post or an office with no Internet connectivity.
(2) Internet connectivity issues exist due to power outages and/or other natural disasters.
(3) Employees are new to the Department and unable to gain access to CalATERS Global before being sent to training.
(4) Employees are requesting reimbursement of expenses associated with an approved relocation.
(5) Employees are requesting replenishment of confidential funds.
(6) Employees are requesting reimbursement of expenses associated with a broad scale deployment paid by an external entity or other circumstances when approved by the appropriate Commissioner.
If the amount claimed for any month does not exceed _____, employees should hold their expense claims until the total amount being requested exceeds $_____, or by June 30
$10, $10
Approval responsibilities. Supervisors shall ensure what: There are 4
(1) Claimed amounts are consistent with the current rates published on the CHP Intranet site, Resources, Travel, Travel Rules and Policies.
(2) Exceptions to standard policy are justified in the Notes section
(3) Required receipts have been furnished by the employee
(4) The CalATERS Global transmittal page and supporting documentation are submitted promptly to FMS, TSU, for proces
Receipts for reimbursement for travel expenses of any items over _____shall be provided.
$25
Receipts for reimbursement for travel expenses for taxi, transportation, toll bridges, parking fees for expenses over _____shall be provided.
$10
Receipts for reimbursement for travel expenses of any telephone or fax charges over _____shall be provided.
$5
No per diem shall be allowed at any location within _____miles of an employee’s headquarters or primary dwelling
50
Lodging shall be booked by?
Concur, CalTravelStore or short term rental such as Airbnb
When a trip begins at or before ______ hours, employees may claim breakfast.
0600
When a trip begins at or before ______ hours, employees may claim lunch.
1100
When a trip begins at or before ______ hours, employees may claim dinner.
1700
For fractional days claims for trip begins at or before:
_____ hours for breakfast
_____ hours for lunch
_____ hours for dinner
0800, 1400, 1900
Commanders may approve up to a maximum of _____ days sick leave, as necessary, for employees while traveling on state business.
Three
Employees may claim overtime meal when he/she is mandated to work immediately before or after their regular shift for an additional _____ hours.
2
Employees may claim overtime meal for each additional ____ hours worked. No more than 3 claims in a 24 hour period.
6
Employees are encouraged to use rail, bus, or air for transportation in lieu of _____ or _____ _____ _____
state or privately owned property
In regards to travel expenses (relocation), a maximum of ______ year(s) is allowed for lease/rental.
one
When a CHP 251 or counter receipt number for the sale of the initial report is provided, up to ______ supplemental pages shall be provided free of charge.
25
The fee charged for reproduction of MAIT videotapes will be ____ per tape cartridge.
$75
Shortages of ____ or more must be reported in writing no later than the first business day following the discovery of the shortage
$6
When the Department enters into a RSC with a private entity, the RSC shall include an_______ clause
indemnification
A _____ hour minimum cancellation notification will be required prior to each scheduled work service/detail. Cancellations must be made during normal CHP business hours between 0800 and 1700, Monday through Friday, excluding legal holidays
24