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General Orders 400's > 400-23 Mobile Video Equipment > Flashcards

400-23 Mobile Video Equipment Flashcards

1
Q

Officers trained in the use of and operating vehicles equipped with mobile video equipment shall…

A

record entire transactions with citizens whenever video or audio equipment is activated.

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2
Q

Classification

A

The process whereby an employee categorizes a video for evidentiary or information purposes resulting in the recording being retained based on an established retention schedule. The classification options are: a) Class Band Above, b) Class C Offenses and Traffic Stops, and c) Information.

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3
Q

Deactivate

A

When the mobile video recorder (MVR) is placed in Standby Mode after having been activated.

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4
Q

Digital Recordings.

A

For purposes of this General Order, digital recordings consist of video footage, which may include audio captured by an MVR and stored digitally.

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5
Q

Law Enforcement Activity.

A

Any event during which an officer exercises police authority or conducts any type of investigation, whether consensual or otherwise.

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6
Q

Mobile Video Recorder (MVR)

A

Vehicle mounted video equipment that processes and stores digital recordings through cameras and microphones.

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7
Q

Activate Mode.

A

The mode in which the MVR is on, has been activated by the officer, and is actively recording an event. Once the MVR is activated from the Standby Mode, up to two minutes of video prior to activation will be captured in addition to video and audio recorded during activation.

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8
Q

Off Mode.

A

The mode in which the MVR has been turned off and is no longer recording.

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9
Q

Standby Mode.

A

The mode in which the MVR is turned on but not actively recording an event.

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10
Q

Video Evidence Management System (VEMS).

A

The repository for the video systems in use by the Houston Police Department. The VEMS is a combination of hardware and software used to generate, collect, store, back up, retrieve, review, transmit, and archive videos that are created from various departmental video sources, including mobile video equipment.

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11
Q

INTEGRITY OF VIDEO RECORDINGS

The use of any mobile video equipment not issued by the department is prohibited unless approved by the _____.

All digital recordings from mobile video equipment shall be used for only official law enforcement purposes and are the property of the Houston Police Department.

Employees shall not erase, alter, copy, or tamper with any department video or
audio recording or equipment unless otherwise authorized by…

A

1) Chief of Police.

2) this General Order, the Chief of Police, or a court of law.

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12
Q

INTEGRITY OF VIDEO RECORDINGS

To maintain the integrity of evidence and ensure accountability in police operations, departmental personnel shall utilize only the authorized _____ for digital evidence collected or maintained by the department.

VEMS shall be managed and maintained by the _____ as directed by the Chief of Police. The use of any other video systems is prohibited unless approved by the Chief of Police.

All audio and video footage captured by mobile video equipment of a law enforcement activity shall be treated as evidence and will only be purged or altered as permitted by…

A

1) Video Evidence Management System (VEMS)
2) HPD Office of Technology Services
3) law and policy by the Office of Technology Services

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13
Q

MOBILE VIDEO EQUIPMENT

Mobile video equipment is mounted on the patrol vehicle and may consist of:

a. MVR
b. MVR Display
C. Front Facing Camera
d. Cabin Camera
e. Secondary Camera

When equipped with a body worn camera (BWC), officers shall ensure that…

The BWC serves as the_____ for the MVR.

Unless authorized by the Chief of Police, employees shall not disassemble mobile video equipment or attempt to access the internal storage, files, programs, or configurations of the MVR wirelessly or by direct connection.

A

1) the BWC is synced with the MVR.

2) wireless microphone

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14
Q

USE OF MOBILE VIDEO EQUIPMENT

Activation of Mobile Video Recorder

The MVR has three modes: Off, Standby, and Activate. Normally, while performing routine matters and prior to participating in any Jaw enforcement activities, officers shall keep the MVR in ____Mode, ready to create a recorded event.

A

Standby

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15
Q

USE OF MOBILE VIDEO EQUIPMENT

Activation of Mobile Video Recorder

When at a location where a law enforcement action is taking place, officers shall continue recording until the law enforcement activity by all officers is completed or until there is a reason, as permitted by this policy, to deactivate the MVR.

Officers are not required to cease recording an event, situation, or circumstance solely at the demand of _____

Officers shall place the MVR in _____ Mode to record all law enforcement activities regardless of dispatch status.

A

1) a citizen.

2) Activate

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16
Q

USE OF MOBILE VIDEO EQUIPMENT

Activation of Mobile Video Recorder

The MVR shall be activated as follows:

a.
Priority One or Two call for service. Activate upon…

b.
Any other call for service. Activate…

c.
Self-initiated law enforcement activity (e.g., traffic or pedestrian stop) or on-view incident (e.g., being flagged down). Officers shall activate the MVR prior to…

d.
Prisoner or passenger transports. Officers using a vehicle equipped with mobile video equipment shall _____. Once officers arrive at a secured jail facility with surveillance cameras, the MVR may be deactivated.

Once the MVR is on Activate Mode, the MVR will continue in this mode until it is…

A

1) being dispatched or immediately upon driving to the call regardless of dispatch status.
2) prior to exiting the vehicle.
3) taking any police action including vehicle and foot pursuits.
4) record in their entirety all prisoner or passenger transports
5) deactivated, a loss of power occurs, or the MVR hard drive storage is full

17
Q

USE OF MOBILE VIDEO EQUIPMENT

Failure To Record an Event

Although the MVR is required to be activated prior to initiating a /aw enforcement activity, there may be circumstances that require an officer to act immediately to ensure the officer’s own safety or the safety of others.

In those situations, it may be impractical or unreasonable for the officer to activate the MVR before taking police action. In these instances, the officer shall activate the MVR as soon as…

An officer’s justification for failing to activate the MVR because it is unsafe, unrealistic, or impractical shall be evaluated based on…

A

1) it is safe to do so to ensure that the remainder of the incident is properly recorded.
2) whether a reasonable officer under the same or similar circumstances would have made the same decision.

18
Q

USE OF MOBILE VIDEO EQUIPMENT

Failure To Record an Event

Failure to record an event should be rare due to synchronization of mobile video equipment and BWC. If either is activated, the other will be triggered to activate and record. See General Order 400-28, Body Worn Camera, for guidelines on failure to activate BWC.

If an officer is required to and fails to activate the MVR, the officer shall…

A

notify the supervisor and document the reason for not activating the MVR in the incident report or call history.

19
Q

USE OF MOBILE VIDEO EQUIPMENT

Deactivation of Mobile Video Recorder

Except as specifically provided otherwise in this General Order, an officer’s MVR may be deactivated only when:

a.
All _____ are completed, and if applicable, all arrests have been made and arrestees have been transported or are being transported to a secure jail facility by a transporting unit.

b.
Approved by ______. Extended scenes do not include scenes that still have ongoing activity with suspects or when the scene is not fully contained and under control. Additionally, extended scenes do not include scenes that may require any interaction with citizens or may require any /aw enforcement activity.

c.
The inner perimeter of a scene is cordoned off with crime scene tape, and a _____ has permitted the deactivation of the BWC and MVR for officers within the inner perimeter.

A

1) contacts with the public on the scene
2) a supervisor on extended scenes
3) supervisor

20
Q

USE OF MOBILE VIDEO EQUIPMENT

Driving While Intoxicated

During encounters with drivers who are suspected of DWI, officers shall use both BWCs and mobile video equipment to…

Vehicular Crimes Division (VCD) and Traffic Enforcement Division (TED) units shall continue to follow their units’ standard operating procedures pertaining to the handling of DWI investigation video recordings.

A

record any field sobriety tests before proceeding to an intoxilyzer testing facility.

21
Q

RESPONSIBILITIES

Division Commanders

Division commanders shall ensure mobile video equipment is being properly utilized and maintained.

Shift commanders shall ensure that all officers under their command that are required to use mobile video equipment are…

A

trained in the proper use of the mobile video equipment in accordance with current departmental policy prior to officers using mobile video equipment.

22
Q

RESPONSIBILITIES

Supervisors

Supervisors shall ensure:

a.
Only _____ are assigned department vehicles with such equipment.

b.
When notified of equipment malfunction or damage, that the vehicle or the mobile video equipment is as soon as practicable…

A

1) officers trained in the proper use of mobile video equipment
2) taken to the Office of Technology Services (Mobile Technology Shop) for service.

23
Q

RESPONSIBILITIES

Supervisors

Supervisors shall review relevant MVR recordings prior to submitting any administrative reports as they relate to incidents involving…

Supervisors shall complete the Use of Force After-Action Report within ____ days of the use of force incident.

If the video recording is not available in the VEMS, supervisors shall complete the Use of Force After-Action Report within ____ days of the video becoming available.

Supervisors shall notify their direct supervisor when there is a delay and they cannot…

A

1) use of force or pursuits.
2) 5
3) 5
4) meet the initial 5 day requirement.

24
Q

RESPONSIBILITIES

Officers

All officers assigned vehicles with mobile video equipment shall be responsible for the equipment installed in that vehicle. Officers who are assigned vehicles with mobile vehicle equipment and who are trained in the operation of mobile video equipment shall:

a. Check the equipment for _____ at the beginning of the shift.
b. Immediately report any _____ to a supervisor.
c. Ensure adequate time is left on the _____ for use during the shift.
d. Ensure the BWC, which also serves as the microphone for the MVR, has _____
e. Ensure digital recordings stored on the MVR (if any) transfer to the _____ wirelessly (officers shall not remove the USB thumb drive to transfer digital recordings).
f. Document in an incident and/or crash report if _____
g. Ensure the officer logs in to the ____at the beginning of each shift and logs out of the ____at the end of each shift.

A

a. Check the equipment for proper operation at the beginning of the shift.
b. Immediately report any malfunctioning equipment to a supervisor.
c. Ensure adequate time is left on the MVR hard drive for use during the shift.
d. Ensure the BWC, which also serves as the microphone for the MVR, has sufficient charge.
e. Ensure digital recordings stored on the MVR (if any) transfer to the VEMS wirelessly (officers shall not remove the USB thumb drive to transfer digital recordings).
f. Document in an incident and/or crash report if video equipment was used.
g. Ensure the officer logs in to the MVR at the beginning of each shift and logs out of the MVR at the end of each shift.

25
Q

CLASSIFICATION OF MVR RECORDINGS

Proper classification is critical for ensuring videos are retained in accordance with department mandated and legally required retention schedules. Officers shall classify videos based on _____.

Officers shall perform the classification of recordings utilizing the MVR display in their assigned vehicle or within the VEMS. Officers shall classify…

A

1) the most serious offense

2) each and every video captured on the MVR.

26
Q

CLASSIFICATION OF MVR RECORDINGS

Retention Schedule

Once an officer completes the classification of the digital recording, the retention period is automatically applied as set forth below.

a.
Class B and Above. For recordings related to criminal offenses that are Class B
misdemeanors and above, the retention schedule is ____.

b.
Class C and All Traffic Stops. For Class C offenses and all traffic stops, the retention schedule is _____.

c. Information. For all other video recordings the retention schedule is _____

A

1) 10 years
2) three years
3) 180 calendar days.

27
Q

DOCUMENTATION IN INCIDENT REPORTS

An MVR recording is not a substitute for a thorough and complete original or supplement report. The fact that a recording was made shall be documented in all reports and any…

Any officers responding to a scene shall notify the primary unit if their MVR was activated while on the scene or on any scene associated with the incident and provide their name and employee number to the primary unit. Regardless of the reason an officer with mobile video equipment is on a police scene, the officer shall ensure that they are…

The primary unit shall include, in the narrative of the incident report, references to all employees (by name and employee number) that recorded video on their BWC and MVR on the primary unit’s scene or on any scene associated with the incident being reported.

A

1) corresponding documentation associated with the incident.

2) added to the call slip.

27
Q

DOCUMENTATION IN INCIDENT REPORTS

An MVR recording is not a substitute for a thorough and complete original or supplement report. The fact that a recording was made shall be documented in all reports and any…

Any officers responding to a scene shall notify the primary unit if their MVR was activated while on the scene or on any scene associated with the incident and provide their name and employee number to the primary unit. Regardless of the reason an officer with mobile video equipment is on a police scene, the officer shall ensure that they are…

The primary unit shall include, in the narrative of the incident report, references to all employees (by name and employee number) that recorded video on their BWC and MVR on the primary unit’s scene or on any scene associated with the incident being reported.

A

1) corresponding documentation associated with the incident.

2) added to the call slip.

28
Q

PROHIBITED USAGE

Unless approved by _____, officers are prohibited from making copies of digital evidence for non-law enforcement purposes or uploading digital evidence to public or social media sites at any time.

While viewing MVR recordings for official purposes, officers shall not take a screen shot or make any separate recording of the MVR recording.

Recordings made by officers while performing their police duties shall not be…

A

1) the Chief of Police

2) shared or used for personal gain or entertainment.

29
Q

REVIEWING AND VIEWING OF MOBILE VIDEO EQUIPMENT DIGITAL RECORDINGS

Employee Reviews

Officers may, but are not required to, review MVR videos…

Officers _____view their own digital recording prior to providing testimony at hearings, trials, or depositions.

A

1) before completing an incident report.

2) should

30
Q

REVIEWING AND VIEWING OF MOBILE VIDEO EQUIPMENT DIGITAL RECORDINGS

Investigative Divisions

If an investigator determines MVR video is available for an assigned case, the investigator shall…

When a video is associated with a case/incident number, the retention schedule is…

A

1) associate the video with the case/incident number in VEMS.
2) placed in suspension

31
Q

REVIEWING AND VIEWING OF MOBILE VIDEO EQUIPMENT DIGITAL RECORDINGS

Internal Affairs Division

Internal Affairs Division shall have authority to view any MVR video recording and to flag as “_____” any video recording it deems necessary, including any and all video obtained by any involved officer.

Internal Affairs Division investigators and designated division level Internal Affairs investigators have the authority to show a complainant or witness an MVR video recording only after…

Officers are entitled to access any BWC and MVR (if applicable) recording of an incident involving the officer before…

A

1) Confidential
2) a complaint has been made in accordance with civil service law.
3) the officer is required to make a statement about the incident.

32
Q

OFFICE OF TECHNOLOGY SERVICES

The department’s Office of Technology Services shall be responsible for:

a.
Deploying, maintaining, and supporting the _____of mobile video equipment, peripheral devices and cables, video transfer devices, work station software, system settings, and any other equipment located on-site.

b.
Maintaining a _____of HPD mobile video equipment and conducting an annual inventory.

c.
Coordinating with _____to maintain network connectivity, server availability, backup copies, and storage availability.

d.
Providing assistance to employees performing _____

e.
Handling special requests to access videos not normally accessible by ____.

f.
Providing assistance with accessing the _____and addressing other technological issues.

g.
Provide assistance with uploading digital recordings to the VEMS utilizing the back up storage USB thumb drive located inside of the MVR when the MVR …

A

a.
Deploying, maintaining, and supporting the functionality of mobile video equipment, peripheral devices and cables, video transfer devices, work station software, system settings, and any other equipment located on-site.

b.
Maintaining a master inventory of HPD mobile video equipment and conducting an annual inventory.

c.
Coordinating with Houston Information Technology Services (HITS) Department to maintain network connectivity, server availability, backup copies, and storage availability.

d.
Providing assistance to employees performing audit protocols.

e.
Handling special requests to access videos not normally accessible by employees.

f.
Providing assistance with accessing the VEMS and addressing other technological issues.

g.
Provide assistance with uploading digital recordings to the VEMS utilizing the back up storage USB thumb drive located inside of the MVR when the MVR fails to transfer the digital recordings wirelessly.

33
Q

OFFICE OF TECHNOLOGY SERVICES

Repair and Maintenance

Upon notification of equipment malfunction or damage, a representative from the division shall contact the Office of Technology Services for further direction.

The Office of Technology Services shall have sole responsibility to _____, if needed.

The Office of Technology Services personnel shall also be responsible for _____ and assuming responsibility for updating the database to reflect changes in equipment status and assignment.

A

1) liaise with the equipment manufacturer for parts and replacement
2) issuing replacement mobile video equipment

General Orders 400's (24 decks)

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