400-22 KEYS,PASSWORDS, AND PERSONAL IDENTIFICATION NUMBERS Flashcards
No department key, password, or personal identification number will be exchanged with or transferred to any other person unless…
No department key will be altered or duplicated without the appropriate division commander’s approval.
exigent circumstances clearly necessitate the sharing of such information in furtherance of department goals and objectives.
Key.
Any device (e.g., metal key, key fob, magnetic swipe card, card with computer chip) used to open a locking mechanism or that allows access to or control of City property or information.
Password.
Any code or combination (e.g., computer password, telephone access code,
combination or code for mechanical or electrical door lock) that allows access to or control of City property, information, or services.
Personal Identification Number (PIN).
A numeric only password (usually four to six digits in length) shared between a user and a system, application, or device that can be used to authenticate the user to the system, application, or device.
DUPLICATING AND REPLACING KEYS AND LOCKS
Only the _____ is authorized to duplicate keys and rekey or replace locks for department vehicles.
The Fleet Unit shall _____ to all motor pool and Fleet Unit vehicles, as well as lieutenants’, commanders’ and chiefs’ take-home vehicles.
All other divisionally assigned vehicles’ duplicate keys will be kept by the division’s vehicle coordinator.
1) HPD Fleet Unit
2) house duplicate keys
DUPLICATING AND REPLACING KEYS AND LOCKS
Only _____personnel are authorized to alter, replace, exchange, or rekey locks, or duplicate keys for department facilities.
The _____ shall house duplicate keys to department facilities. (This paragraph does not apply to keys for desk drawers, file cabinets, safes, etc.)
1) City of Houston General Services Department
2) General Services Department
DUPLICATING AND REPLACING KEYS AND LOCKS
Any request to alter, replace, rekey, duplicate, or exchange a City owned lock or key shall be routed to the…
Requests for these services at Police Headquarters shall be routed to the ____
1) General Services Department representative responsible for that facility
2) Security Detail.
DUPLICATING AND REPLACING KEYS AND LOCKS
Only the ______ are authorized to oversee the housing of grand master or sub-master keys for department facilities.
General Services Department and the Security Detail
DUPLICATING AND REPLACING KEYS AND LOCKS
_____ may establish additional procedures regulating locks, keys, and security. These procedures shall be documented in an appropriate standard operating procedure. Such procedures shall not conflict with this General Order. Employees shall adhere to any additional procedures.
Field & Support Operations
USE OF KEYS, PASSWORDS, AND PERSONAL IDENTIFICATION NUMBERS
Employees shall not access any City property or information they are not authorized to access.
Employees shall not reveal a City of Houston password or Personal Identification Number (PIN) to another person, nor allow their password, PIN, or key to be used by another person to gain access to any City property or information unless exigent circumstances clearly necessitate the sharing of such information in furtherance of department goals and objectives.
Employees shall:
a. Use only ____ or PINs when accessing City property, information, or services.
b. Access City property, information, or services only when ____
c. Ensure property, information, and services are properly secured from _____
a. Use only their own passwords or PINs when accessing City property, information, or services.
b. Access City property, information, or services only when acting within the scope of their assigned duties.
c. Ensure property, information, and services are properly secured from unauthorized access at all times.
RESPONSIBILITY FOR CITY PROPERTY
Employees are responsible for the security of City property, information, keys, passwords, P!Ns, and services.
When security is breached by any method (e.g., improper security measures used, unauthorized personnel admitted to secure areas, codes compromised by hacking), the incident shall be…
When security of City property or information is compromised by loss of a key or compromise of a password or PIN, the division commander or designee shall…
1) reported and investigated in the same manner as set forth in General Order 400-18, Responsibility for City Property
2) take action necessary to reestablish security.
