400-02 HPD Badges and Identification Cards

Question 1

Employees shall not alter, duplicate, modify, substitute, exchange between employees, or transfer to another person their department issued HPD badge, HPD hat shield, or official identification (ID) card, unless…

Employees shall not use any badge, hat shield, or ID card that does not conform to department policy or specifications.

All department issued equipment remains the property of the department and shall be carried and used only as issued and authorized.

Answer 1

otherwise authorized in this General Order or approved by the Chief of Police.

Question 2

BADGES AND IDENTIFICATION CARDS

Issuance

The _____ is responsible for issuing employee ID cards.

The _____, is responsible for issuing, maintaining, and ordering HPD badges and HPD hat shields.

Answer 2

1) Employee Services Division (ESD)

2) Investigative & Special Operations, Transfers, Allocations, and Promotions (TAP) Unit

Question 3

BADGES AND IDENTIFICATION CARDS

Identification and Recognition

Employees shall carry their ID card with them while_____ (see General Order 400-22, Keys, Passwords, and Personal Identification Numbers).

Officers who are not in uniform and who are acting in an undercover capacity are exempt from this requirement, although officers in plainclothes and civilian employees are always required to present their ID card to enter a police building.

Answer 3

on duty, wearing a department uniform, performing police-related extra employment, or on police property

Question 4

BADGES AND IDENTIFICATION CARDS

Identification and Recognition

Officers shall give their name, badge number, and other pertinent information to any person requesting such facts unless…

Whenever away from police property, uniformed police officers shall not acknowledge or show recognition of another police officer in civilian clothes unless…

Whenever employees are on police property, they shall wear their official HPD identification prominently displayed ______ so that the employee’s photograph and name are easily visible.

Only classified employees wearing a department uniform are exempt from this requirement (see General Order 300-15, Appearance and Grooming Standards).

Answer 4

1) doing so would compromise a police assignment.
2) that officer first addresses the uniformed officer
3) at or above the waist on the front of their person

Question 5

OFFICIAL BADGES

Official badges are the full size badge or hat shield issued by HPD to…

Classified employees are not permitted to purchase a duplicate or replica of the official full size HPD badge or HPD hat shield from _____.

Classified employees shall only wear the department issued badge or hat shield and are not authorized to wear a full size duplicate or replica.

Answer 5

1) cadets graduating from the Police Academy, to rehires, or to classified employees during official promotional ceremonies.
2) an outside business

Question 6

SPECIALTY BADGES

Specialty badges are badges that are ______. Only the Chief of Police may authorize the purchase and/or utilization of a specialty badge.

Answer 6

not the HPD official full size badge or hat shield

Question 7

SPECIALTY BADGES

Miniature Badges

Officers desiring to purchase a miniature badge for use in an official law enforcement capacity shall submit a written request through…

Once reviewed and approved, ODC shall forward the letter to the ____Unit for processing.

If approved to purchase a miniature badge for use in an official law enforcement capacity, officers are prohibited from transferring miniature badge to another person.

Officers are also urged to consider that if a miniature badge is displayed or presented in an inappropriate manner, persons displaying or presenting the badge may be investigated for misrepresenting themselves as peace officers in violation of Texas Penal Code §37.12.

Answer 7

1) their chain of command (assistant chief level) to the assistant chief of the Organizational Development Command.
2) TAP

Question 8

SPECIALTY BADGES

Special Event Badges

Special event badges are badges that…

Special event badges that are offered to classified employees by an outside vendor may be purchased at the employee’s own expense and shall not…

Officers may wear special event badges only as permitted by the Chief of Police.

Officers may also permanently mount the badge on a plaque or other form of display to commemorate the event and the officers’ contributions.

Answer 8

1) recognize HPD or law enforcement involvement in a local or national event (e.g., Super Bowl, commemorative 9/11 badge).
2) impose any financial obligation on HPD or the City of Houston.

Question 9

RETIREMENT STATUS

A police officer or a TCOLE licensed civilian who retires from the Houston Police Department may be granted honorably retired status if the employee qualifies as noted below and is eligible to receive Houston police or municipal pension payments, as applicable, assuming no other disqualifiers exist.

To determine the retirement status of a retiring HPD officer and certain TCOLE licensed civilians, the department shall utilize the separation criteria set forth on the Separation of Licensee (F-5) form from the Texas Commission on Law Enforcement (TCOLE). Employees may review the separation criteria on the F-5 at the TCOLE website. Retirement status shall be based on the following three TCOLE separation categories:

a. Honorably Discharged.

If a retired officer or a TCOLE licensed civilian meets one of the conditions for honorably discharged as listed on the F-5, the employee may…

If the employee retires during a pending internal investigation in which the employee is a target or potential target and the employee cooperates in the investigation and the investigation results in a Category _____ or less against the employee, the retired employee may be granted honorably discharged status and receive the rights and privileges of an honorably retired employee.

Answer 9

1) receive, upon request, a retirement identification card issued by HPD and the employee shall be afforded all rights and privileges of an honorably retired employee.
2) D cite

Question 10

RETIREMENT STATUS

A police officer or a TCOLE licensed civilian who retires from the Houston Police Department may be granted honorably retired status if the employee qualifies as noted below and is eligible to receive Houston police or municipal pension payments, as applicable, assuming no other disqualifiers exist.

To determine the retirement status of a retiring HPD officer and certain TCOLE licensed civilians, the department shall utilize the separation criteria set forth on the Separation of Licensee (F-5) form from the Texas Commission on Law Enforcement (TCOLE). Employees may review the separation criteria on the F-5 at the TCOLE website. Retirement status shall be based on the following three TCOLE separation categories:

b. General Discharge.
If a retired officer or a TCOLE licensed civilian meets one of the conditions for general discharge as listed on the F-5, the employee shall…

c. Dishonorably Discharged.
If a retired officer or a TCOLE licensed civilian meets one of the conditions for dishonorably discharged as listed on the F-5, the employee shall…

Answer 10

1) not be given any type of HPD identification.

2) not be given any type of HPD identification.

Question 11

RETENTION OF BADGE AND HAT SHIELD

Under certain conditions, officers who honorably retire or promote may retain their badge and hat shield. Officers shall submit a written request through their chain of command (assistant chief level) to the assistant chief of the Organizational Development Command. The request must specify the badge and hat shield shall be mounted permanently on a plaque or other form of display.

A badge and hat shield may be retained or obtained if requested by:

a.
An officer _____ from the Houston Police Department.

b.
An officer receiving a _____.

c.
A designated beneficiary (or estate if no beneficiary exists) of a deceased officer who did or would have _____.

Answer 11

a.
An officer retiring honorably from the Houston Police Department.

b.
An officer receiving a promotion.

c.
A designated beneficiary (or estate if no beneficiary exists) of a deceased officer who did or would have resigned or retired honorably from the department.

Question 12

RETENTION OF BADGE AND HAT SHIELD

When a designated beneficiary or estate of a deceased officer requests an officer’s badge and hat shield, the request shall be routed to the_____

That command shall contact the beneficiary in writing with instructions regarding how to obtain the badge and hat shield.

The department letter shall state that the badge and hat shield are to be…

An officer, designated beneficiary, or estate may retain or obtain only one badge and hat shield for_____.

Answer 12

1) Organizational Development Command.
2) mounted permanently on a plaque or other form of display.
3) each rank obtained

Question 13

RETIREMENT ID CARD

When retired officers meet the requirements of honorably retired, their HPD retirement ID cards shall…

Retired officers may also be eligible for certification of firearm proficiency. See General Orders 400-05, Firearms Qualification and Control, and 400-06, Carrying Concealed Firearms.

If the investigative process has not been completed at the time of an officer’s final separation, the retiring officer shall not receive any type of retirement identification and ESD shall temporarily retain the retiring officer’s badge and hat shield.

Upon determination that the officer meets the criteria for honorably retired status, the employee shall be allowed to pick up the requested items from _____. Officers are required to sign a receipt for all items received.

Answer 13

1) indicate such and they shall be afforded all rights and privileges of an honorably retired police officer.
2) ESD

Question 14

RETIREMENT ID CARD

Any retired officer failing to meet honorably retired status criteria shall _____. The Chief of Police shall have the final say as to an employee’s retirement status and whether or not the retired officer receives any badge, hat shield, or HPD ID card.

Answer 14

not be given any type of HPD ID card

Question 15

SUSPENSION

During suspensions the below procedures shall be followed regarding an employee’s badge, hat shield, ID card, and keys (see General Order 400-22, Keys, Passwords, and Personal Identification Numbers).

These procedures apply to all employees except those…

When employees receive disciplinary suspensions of ____days or less and the discipline is handled at the division level, employees shall be allowed to retain their badge, hat shield, ID card, and keys.

The suspension paperwork shall instruct employees regarding limitation of
activities and use of credentials during the term of the suspension.

Suspensions of ____days or greater shall be administered by the Internal Affairs Division (IAD).

In these instances, the employee’s badge, hat shield, ID card, and keys shall be confiscated and stored in IAD.

Answer 15

1) approved for positive discipline.
2) 15
3) 16

Question 16

RELIEVED OF DUTY

When employees are relieved of duty, their badge, hat shield, all official ID and security credentials, and keys (as defined in General Order 400-22, Keys, Passwords, and Personal Identification Numbers) shall be…

Answer 16

confiscated and stored in IAD (see General Order 200-03, Investigation of Employee Misconduct).

Question 17

REPLACEMENT

Whenever a badge, hat shield, or ID card is lost, stolen, or damaged, the employee’s supervisor shall give the employee a _____ notice and an investigation shall be conducted in accordance with the department’s disciplinary range system in which it may be handled as an expedited investigation.

While the incident shall not be handled as a supervisory intervention investigation, any corrective action may include a _____, if appropriate.

The department shall seek restitution from the employee for the total cost of the property if the loss or damage is a result of negligence.

See General Order 400-18, Responsibility for City and Other Government Property, for additional requirements on making restitution.

Answer 17

1) 48-hour

2) supervisory intervention

Question 18

REPLACEMENT

When employees’ badges, hat shields, or ID cards are lost, stolen, or damaged, employees shall do all of the following:

a.
Report the incident immediately to_____

Answer 18

their supervisor.

Question 19

REPLACEMENT

When employees’ badges, hat shields, or ID cards are lost, stolen, or damaged, employees shall do all of the following:

b.
Generate a _____ and send it to the Command Center. See General Order 200-10, Emergency Management.

Answer 19

b.

Generate a Significant Event Report and send it to the Command Center. See General Order 200-10, Emergency Management.

Question 20

REPLACEMENT

When employees’ badges, hat shields, or ID cards are lost, stolen, or damaged, employees shall do all of the following:

c.
Have an _____ generated.

Answer 20

incident report

Question 21

REPLACEMENT

When employees’ badges, hat shields, or ID cards are lost, stolen, or damaged, employees shall do all of the following:

d.
Send an administrative letter, including the issue record form (IRF) number, to their _____ via the chain of command.

Answer 21

d.
Send an administrative letter, including the issue record form (IRF) number, to their division commander via the chain of command.

Question 22

REPLACEMENT

When employees’ badges, hat shields, or ID cards are lost, stolen, or damaged, employees shall do all of the following:

e.
For a replacement HPD badge and/or HPD hat shield, bring a copy of the _____, _____, and _____ with_____ to the TAP Unit.

The TAP Unit will ensure a replacement HPD badge and/or HPD hat shield is ordered for the employee.

The TAP Unit will also issue the employee a mandatory HPD badge and HPD hat shield matching loaner set until the employee’s replacement badge and/or hat shield order is received.

The TAP Unit will contact the employee when the replacement HPD badge and hat shield are received and will inquire if the investigation is concluded and if _____is required.

If restitution is required, the employee shall provide the TAP Unit with a _____from the Office of Budget & Finance before the replacement badge and/or hat shield is issued to the employee.

The employee shall return the matching loaner HPD badge and HPD hat shield
set upon picking up the replacement HPD badge and/or HPD hat shield.

Answer 22

e.
For a replacement HPD badge and/or HPD hat shield, bring a copy of the Significant Event Report, incident report, and administrative letter with IRF number to the TAP Unit.

The TAP Unit will ensure a replacement HPD badge and/or HPD hat shield is ordered for the employee.

The TAP Unit will also issue the employee a mandatory HPD badge and HPD hat shield matching loaner set until the employee’s replacement badge and/or hat shield order is received.

The TAP Unit will contact the employee when the replacement HPD badge and hat shield are received and will inquire if the investigation is concluded and if restitution is required.

If restitution is required, the employee shall provide the TAP Unit with a receipt from the Office of Budget & Finance before the replacement badge and/or hat shield is issued to the employee.

The employee shall return the matching loaner HPD badge and HPD hat shield
set upon picking up the replacement HPD badge and/or HPD hat shield.

Question 23

REPLACEMENT

When employees’ badges, hat shields, or ID cards are lost, stolen, or damaged, employees shall do all of the following:

f.
For a replacement ID card, bring a copy of the incident report, a copy of the administrative letter signed by a supervisor, and a receipt for restitution from the _____ to the _____.

Answer 23

f.
For a replacement ID card, bring a copy of the incident report, a copy of the administrative letter signed by a supervisor, and a receipt for restitution from the Office of Budget & Finance to the Employee Services Division.

Question 24

REPLACEMENT

When employees’ badges, hat shields, or ID cards are lost, stolen, or damaged, employees shall do all of the following:

The employee’s immediate supervisor shall investigate the incident and submit to the division commander a written report that includes all of the following:

g.
A copy of the _____.

h.
A copy of the _____.

i.
The employee’s _____.

j.
A description of the item including its replacement or repair value as determined by ____for identification card or the ____ for HPD badge and/or HPD hat shield shall be added to the expedited form, as applicable.

Answer 24

g.
A copy of the incident report.

h.
A copy of the Significant Event Report.

i.
The employee’s administrative letter.

j.
A description of the item including its replacement or repair value as determined by ESD for identification card or the TAP Unit for HPD badge and/or HPD hat shield shall be added to the expedited form, as applicable.

Question 25

REPLACEMENT

The supervisor shall ensure that the employee immediately contacts ____to replace a lost, stolen or damaged identification card and/or the _____ to replace a lost, stolen, or damaged HPD badge and/or HPD hat shield, as well as to receive a mandatory loaner badge and/or hat shield.

At the conclusion of the investigation, if it is determined that an employee shall make restitution, the employee shall be directed to contact the _____.

The supervisor’s written report shall be presented to the Office of Budget and Finance.

Single-payment reimbursements shall be accepted with only exact cash or check.

ESD and the TAP Unit may establish additional procedures for replacement of lost, stolen, or damaged ID cards, badges, or hat shields.

Such procedures shall not conflict with this General Order. These replacement procedures shall be made available to employees upon request. Employees shall obey these additional procedures.

Answer 25

1) ESD
2) TAP Unit
3) Office of Budget and Finance.

Question 26

PERSONAL BUSINESS CARDS

Employees are not permitted to have personal business cards that show a connection to the Police Department if…

Answer 26

such cards bear any information not directly pertaining to their work in the department.