300-07 Overtime Compensation - Classified Flashcards
Kronos®.
The time and attendance system for the City of Houston
Nonexempt.
Refers to an employee whose job classification is covered by the Fair Labor Standards Act (FLSA) as being eligible for overtime compensation. For the purposes of this General Order, this includes classified employees with a pay grade equivalent of sergeant or
below.
Officer.
For the purposes of this General Order, the term officer applies to police officers, senior police officers, sergeants, or other classified employees with a pay grade equivalent of sergeant or below.
Replacement Officer.
A qualified officer who voluntarily substitutes to work for another officer in the Strategic Officer Staffing Program (SOSP).
SAP®.
Systems Applications and Products (SAP) is the financial, purchasing, fixed-asset, payroll, and human resources program used by the City of Houston.
Time Actually Worked.
For purposes of calculating overtime, time actually worked includes
time the officer is actually on duty, including mealtime, on-duty training, and City business, as well as when the officer observes designated City Council declared holidays, or when the officer has taken paid leave (i.e., paid time off, death in the family, or other paid leave).
However, any leave taken by a replacement officer during a 14-day pay period will not count as time actually worked for purposes of calculating FLSA overtime in the Strategic Officer Staffing Program.
Any deferred holiday time accrued is not counted as time actually worked for the purposes of calculating overtime since the officer is not actually working on the holiday for which the deferred holiday time is accrued.
CALCULATION OF OVERTIME
Overtime shall be earned by officers after they work more than the number of hours in their regularly scheduled workday, including all _____
time actually worked.
CALCULATION OF OVERTIME
When calculating overtime compensation, _____shall be used for time entered into the Kronos® system by timekeepers.
If an officer works _____minutes or more of a quarter-hour time block, then the entire 15-minute block shall be approved for compensation.
When less than eight minutes in a time block are worked, credit for that time block shall _____
1) quarter-hour time blocks
2) eight
3) not be granted.
CALCULATION OF OVERTIME
Except as otherwise noted in this General Order, all overtime earned shall be compensated at the rate of_____
Overtime pay shall be calculated at the officer’s rate of pay at the time the overtime_____
Officers shall have the option of overtime pay or compensatory time for overtime worked, unless the compensatory time bank limit would _____ (see section 4, Compensatory Time) or the below exception applies.
Exception:
An officer shall not have the above option if the officer is informed in advance that the overtime shall be compensated by “time only” or “pay only,” and the officer’s participation is ____.
1) time and a half.
2) was earned.
3) be exceeded
4) voluntary
GENERAL RULES
Travel from _____ or the reverse is not hours worked for purposes of the FLSA. See section 3, Call-Ups and Special Assignments for an exception.
Officers shall not work overtime without prior authorization from the _____.
All overtime shall be justified as serving a specific _____
1) home to work
2) appropriate supervisor
3) department function or need.
GENERAL RULES
Authorizing overtime for the specific purpose of allowing an officer to receive overtime compensation is _____.
Authorizing adjusted shifts resulting in overtime compensation is prohibited, unless it can be established that the adjustment is…
The authorizing supervisor must properly document the reason for the adjustment on all appropriate _____ (a.k.a. overtime request forms).
1) strictly prohibited
2) in the best interest of the department.
3) overtime compensation request forms
GENERAL RULES
Officers who underreport or fail to report hours worked are subject to _____.
Supervisors who allow such action shall also be subject to _____
Unless otherwise allowed by law or the applicable Meet and Confer Agreement, the following applies:
a.
Officers may not waive their right to or refuse_____
b.
Supervisors shall not order or suggest to officers to waive their right to or refuse _______. See also section 14, Denial or Removal of Overtime Compensation.
1) disciplinary action
2) disciplinary action.
3) compensation for overtime worked.
4) compensation for overtime worked
CALL-UPS AND SPECIAL ASSIGNMENTS
Call-Ups
When off-duty officers are ordered by a supervisor to report immediately to a specific location for a department action other than court attendance, overtime compensation shall be authorized from the time the officer _____ and shall continue until the officer is_____
The travel time allowed for compensation must be _____in association and not have an appearance of impropriety.
1) receives the notification
2) released from the last location to which he was ordered to report.
3) realistic
CALL-UPS AND SPECIAL ASSIGNMENTS
Special Assignments
When a supervisor notifies an officer to report to a specific location and at a specific time to perform a needed police action (e.g., parades, demonstrations), overtime compensation shall be authorized from the _____ or the time the officer was _____.
1) officer’s arrival time
2) scheduled to report to the event location, whichever is later
COMPENSATORY TIME
The total number of hours of compensatory time in an officer’s time bank shall not exceed ____hours.
Once the officer’s compensatory time accrual reaches the 480-hour limit, all additional overtime worked shall be _____.
1) 480
2) compensated with pay
COMPENSATORY TIME
When officers’ compensatory time banks are maximized or may become maximized because of an overtime assignment, officers shall advise their supervisors of the fact whenever they…
request or are required to work overtime.
COUNCIL-APPROVED HOLIDAYS
Only holidays designated by _____ are authorized holidays.
When an officer is off observing a holiday, the holiday shall have a value equal to the officer’s _____.
When a City of Houston holiday occurs on an officer’s regular day off, the officer shall be granted _____ equal to the officer’s regular workday.
1) City Council
2) workday
3) deferred holiday time
COUNCIL-APPROVED HOLIDAYS
When a holiday occurs on an officer’s regular day off and the officer is required to work the holiday, the officer shall be entitled to both of the following:
a.
_____ time.
b.
Compensatory time or pay at the rate of time and a half for the number of hours _____.
1) Deferred holiday
2) actually worked
COUNCIL-APPROVED HOLIDAYS
When a holiday occurs on an officer’s regular workday, the officer shall be compensated for the holiday and for all hours _____ on that day. Hours actually worked shall be compensated at the rate of _____.
1) actually worked
2) time and a half.
DAYLIGHT SAVING TIME
At the beginning of Daylight Saving Time, which occurs each year on the second Sunday in March at 0200 hours, clocks are adjusted forward one hour.
Nonexempt officers whose scheduled shift is shortened by one hour due to the change in time shall have the option of either one of the following:
a.
Burning ____ of accumulated leave.
b.
Working one hour…
1) one hour
2) directly before or directly after their regularly scheduled shift.