300-02 Transfer of Classified Employees

Question 1

Transfers of classified employees within the department shall be conducted according to the policies and procedures outlined in this General Order and the standard operating procedures for the department’s…

Answer 1

Employee Services Division.

Question 2

The department shall transfer classified employees to…

Answer 2

provide the best possible police services to the citizens of the city of Houston and to provide officers with opportunities for career development and professional experience enhancement.

Question 3

_____ may approve any exception to this transfer policy.

Answer 3

The Chief of Police

Question 4

Bona Fide Occupational Qualification:

Answer 4

A qualification reasonably necessary for the normal performance of duties for a particular job assignment.

For department purposes, a bona fide occupational qualification does not include race, national origin, religion, age, or sex.

Question 5

Established List:

Answer 5

A list of officers who are eligible applicants classified and grouped as Most Ready or Ready for a specific Method B transfer.

A division creates an established list from among and after screening or assessing the applicants on the transfer application list provided by Employee Services Division.

An established list is valid for a set period of time.

Question 6

Intra-Divisional Reassignment:

Answer 6

A move from one unit or squad to another unit or squad within the same division.

Question 7

Involuntary Transfer:

Answer 7

A transfer in which an officer is moved from any assignment within the department at any time upon written approval by the Chief of Police or the executive assistant chief or assistant chief over the division from which the officer is transferring.

No minimum assignment period shall apply unless it is authorized by the executive assistant chief over the division to which the officer is transferred.

Question 8

Minimum Assignment Period:

Answer 8

The minimum period of time an officer must remain in an assignment.

The minimum assignment period for a Method A transfer is one year.

A two-year minimum assignment period is required for Method B transfers.

Other transfers may require a minimum assignment period.

Exceptions to a minimum assignment period may be approved by the Chief of Police.

Question 9

Officer:

Answer 9

For the purposes of this General Order (excluding section 17), a classified employee holding the rank of police officer, senior police officer, or sergeant.

Question 10

Reckoning Period:

Answer 10

The period of time that previous, same or similar, or combinations of misconduct may be considered for purposes of recommending proper discipline. The reckoning period begins on the day the department served the employee with discipline for the previous misconduct

Question 11

Rotation Transfer:

Answer 11

A transfer of an officer to a rotation assignment, which is a mandatory assignment for a specified period of time (usually one year).

The Chief of Police specifies which divisions are considered rotation assignments for both officer and sergeant ranks.

Rotation assignments may be considered voluntary or involuntary transfers.

Question 12

Transfer:

Answer 12

A reassignment of an employee from one division or command to another division or command.

Question 13

Transfer Application List:

Answer 13

A list of applicants who have applied for transfer to a specific division or command.

Employee Services Division creates this list and forwards it to the concerned division or command for consideration.

Question 14

Voluntary Transfer:

Answer 14

A transfer for which an officer has voluntarily applied and been accepted.

Voluntary transfers are either Method A or Method B and have a minimum assignment period as defined above.

Question 15

(EMPLOYEE SERVICES DIVISION/ ESD)

The Police Department’s Employee Services Division (ESD) shall handle all…

Answer 15

classified job postings for openings within the department.

ESD shall also maintain the classified job posting form on the department’s Intranet Portal.

Question 16

(EMPLOYEE SERVICES DIVISION/ ESD)

All classified job postings shall be issued by the…

Answer 16

division commander of ESD after review and approval by the requesting division’s chain of command.

Question 17

(EMPLOYEE SERVICES DIVISION/ ESD)

Divisions shall send their requests with the completed classified job posting form to the____via the requesting division’s chain of command through the____

Answer 17

1) division commander of ESD

2) executive assistant chief level

Question 18

(EMPLOYEE SERVICES DIVISION/ ESD)

ESD shall maintain the department’s master file containing _____ and shall act as the _____for the Chief of Police in overseeing transfers and transfer applications throughout the department.

Answer 18

1) all transfer applications

2) control agency

Question 19

VACANCY ANNOUNCEMENTS

Officer vacancies for which there are no eligible applicants may be announced in a…

Answer 19

department classified job posting

Question 20

VACANCY ANNOUNCEMENTS

Classified job postings shall contain information and requirements specific to…

Answer 20

the assignment or job to be performed.

Question 21

VACANCY ANNOUNCEMENTS

Classified job postings shall not require an applicant to…

Answer 21

attach a photograph to the application.

However, a photograph may be requested or taken at the time of an interview.

Question 22

VACANCY ANNOUNCEMENTS

All issued classified job postings shall be posted by each division_____ and _____.

Classified job postings shall also be accessible via the department’s Intranet Portal.

Answer 22

immediately upon receipt and made available to all officers.

Question 23

VACANCY ANNOUNCEMENTS

Once a classified job posting has been issued, selection criteria shall not…

Answer 23

shall not be changed without a second posting to allow all prospective applicants to respond to the new information.

Question 24

(Classified Job Posting Requirements)

Classified job postings for Method A transfers (see section 12, Voluntary Transfers) shall inform all officers…

Answer 24

there are no names on a division’s Method A application list.

Question 25

(Classified Job Posting Requirements)

Classified job postings for Method B transfers (see section 12) shall include, but shall not be limited to, the following information:

a.
____in which the vacancy occurs.

b.
Division and ____in which the vacancy occurs.

c.
Description of the duties to be performed and the ____.

d.
Duty hours and ____.

e.
Notice that shifts ____

f.
Minimum skills, experience, or ____required (must be applicable to the position).

g.
____of selection.

h.
Length of time the applicants to the classified job posting shall ____.

i.
The period of time during which applications shall be accepted (minimum: ____calendar days from the date of the posting).

j.
Notice that ____from current and past supervisors shall be sought.

k.
Notice that past ____ shall be considered.

I.
Notice that an____ history shall be reviewed and considered.

m.
The name and telephone number of a ____whom applicants may contact to obtain additional information about the vacant position.

(Classified job postings for Method B transfers may also include information about additional skills, experience, or education that would benefit an applicant for consideration for transfer.)

Answer 25

a.
Rank in which the vacancy occurs.

b.
Division and unit in which the vacancy occurs.

c.
Description of the duties to be performed and the working title of the position, if any.

d.
Duty hours and days off.

e.
Notice that shifts may be adjusted based on operational requirements.

f.
Minimum skills, experience, or education required (must be applicable to the position).

g.
Method of selection.

h.
Length of time the applicants to the classified job posting shall be considered for future vacancies.

i.
The period of time during which applications shall be accepted (minimum: seven calendar days from the date of the posting).

j.
Notice that recommendations from current and past supervisors shall be sought.

k.
Notice that past performance evaluations shall be considered.

I.
Notice that an internal affairs complaint history shall be reviewed and considered.

m.
The name and telephone number of a supervisor whom applicants may contact to obtain additional information about the vacant position.

(Classified job postings for Method B transfers may also include information about additional skills, experience, or education that would benefit an applicant for consideration for transfer.)

Question 26

TRANSFER DISQUALIFICATION

If a transfer applicant has a sustained complaint for violation of federal or state law or local ordinance, or has any other serious sustained complaint, the applicant shall… until …

Answer 26

be disqualified from transferring to any position in Investigative Operations,
Professional Standards Command, Criminal Intelligence Division, Recruiting Division, or Alternative Dispute Resolution Unit

until the department’s prescribed reckoning period and any other eligibility period has been satisfied.

Question 27

TRANSFER DISQUALIFICATION

Officers with a sustained untruthfulness complaint (Class I or II) are not eligible to apply for or transfer to any position in…

for a period of _____years from the date of discipline for Category D or E violations and for _____years from the date of discipline for Category A, B, or C violations.

Answer 27

1)
Investigative Operations,
Professional Standards Command,
Criminal Intelligence Division,
Recruiting Division,
or Alternative Dispute Resolution Unit

2) seven

3) five

Question 28

TRANSFER DISQUALIFICATION

Any _____ against an officer may exclude the employee from remaining in or transferring to certain assignments as determined by the concerned assistant chief.

Answer 28

sustained complaint

Question 29

TRANSFER APPLICATIONS

To apply for a transfer, officers shall complete an ____.

When completing the form, officers should be aware that by requesting a specific unit or shift assignment, they ____their opportunities for transfer.

For example, officers applying to Mounted Patrol shall be considered only for a vacancy in Mounted Patrol, not for any other vacant positions in Special Operations Division, and officers who specify day shift on their applications shall not be considered for any ____.

Answer 29

1) Application for Transfer (GF-0032) form in person at ESD

2) limit

3) other shift

Question 30

TRANSFER APPLICATIONS

All of the following requirements apply to transfer applications:

a.
No officer shall have more than ____active applications on file at any time.

b.
An officer may apply for a transfer before completing a minimum assignment period. However, the officer shall not be eligible to transfer until ____

c.
Applications shall be accepted for a Method A (non-interview process) transfer to a patrol division whether or not _____. This includes patrol functions within the Special Operations Division.

Answer 30

a.
No officer shall have more than three active applications on file at any time.

b.
An officer may apply for a transfer before completing a minimum assignment period. However, the officer shall not be eligible to transfer until completing the minimum assignment period.

c.
Applications shall be accepted for a Method A (non-interview process) transfer to a patrol division whether or not there is a current open position. This includes patrol functions within the Special Operations Division.

Question 31

TRANSFER APPLICATIONS

All of the following requirements apply to transfer applications:

d.
Applications for transfers to investigative divisions or for Method B (interview process) transfers including the Method B investigative selection process shall be accepted only in response to…

e.
All divisions shall maintain applications of those who meet the minimum eligibility requirements for at least ____months from the _____. All applications shall remain archived indefinitely in ESD.

f.
Officers who no longer want a previously submitted transfer application to remain on the active transfer application list shall withdraw their application through correspondence to the _____ or by personally appearing at ____and withdrawing the transfer application.

Answer 31

d.
Applications for transfers to investigative divisions or for Method B (interview process) transfers including the Method B investigative selection process shall be accepted only in response to a current and active classified job posting announcing a vacancy or an anticipated vacancy.

e.
All divisions shall maintain applications of those who meet the minimum eligibility requirements for at least six months from the date received. All applications shall remain archived indefinitely in ESD.

f.
Officers who no longer want a previously submitted transfer application to remain on the active transfer application list shall withdraw their application through correspondence to the division commander of ESD or by personally appearing at ESD and withdrawing the transfer application.

Question 32

TRANSFER APPLICATIONS

All of the following requirements apply to transfer applications:

g.
Applicants declining a transfer offer because of _____ and wishing to retain their application and position on the transfer application list or established list may write a _____ to the division commander of ESD.

The explanation must be received by ESD within _____calendar days after the transfer decline. The division commander of ESD in consultation with the concerned division commander shall review the explanation and notify the requesting applicant in writing of the decision. If the applicant declines a transfer offer from the same transfer application list or established list for a second time, the applicant shall be removed from that list unless an exception is approved by the_____.

h.
Each division is responsible for keeping their transfer application list current and maintaining it by removing personnel as outlined above and by removing applicants that are _____in response to a Method B Job Posting.

i.
When an applicant accepts a voluntary transfer or promotion, ESD shall _____

Answer 32

g.
Applicants declining a transfer offer because of a temporary situation and wishing to retain their application and position on the transfer application list or established list may write a request and explanation regarding the situation to the division commander of ESD.

The explanation must be received by ESD within seven calendar days after the transfer decline. The division commander of ESD in consultation with the concerned division commander shall review the explanation and notify the requesting applicant in writing of the decision. If the applicant declines a transfer offer from the same transfer application list or established list for a second time, the applicant shall be removed from that list unless an exception is approved by the Chief of Police.

h.
Each division is responsible for keeping their transfer application list current and maintaining it by removing personnel as outlined above and by removing applicants that are considered ineligible or Not Ready in response to a Method B Job Posting.

i.
When an applicant accepts a voluntary transfer or promotion, ESD shall cancel all active transfer applications for that officer.

Question 33

PERSONNEL CHANGES FORM

A Personnel Changes form shall be completed for all transfers.

The _____ shall initiate the form so assignment information such as ____ may be assigned.

Answer 33

1) receiving division commander

2) shift and days off

Question 34

PERSONNEL CHANGES FORM

The form shall bear the signature of the____ and the date signed. The effective date of the transfer shall be ____.

The receiving division commander shall then forward the Personnel Changes form to the transferring officer’s ____ for signature and for the signatures of the assistant chiefs over the _____.

Answer 34

1) affected officer

2) left blank

3) division commander

4) sending and receiving divisions

Question 35

PERSONNEL CHANGES FORM

The completed form shall then be sent to ____, which shall verify all policy and procedural requirements have been met.

Forms not bearing the required signatures or other information shall be returned to the _____

When the transfer is approved by the executive assistant chiefs or their designee at the Personnel Allocation Committee meeting, ESD shall _____ on the Personnel Changes form and notify the transferring officer and the sending and receiving divisions.

Answer 35

1) ESD

2) receiving division.

3) enter the date of transfer

Question 36

PERSONNEL ALLOCATION COMMITTEE

The Personnel Allocation Committee consists of the department’s ____executive assistant chiefs. This committee is authorized by the Chief of Police to review and approve the orderly transfer of classified employees within the department.

The committee accomplishes this task by considering the _____of both the transferring and receiving divisions as it relates to accomplishing department or division objectives.

Except as directed by the Chief of Police, or as described in another section of this General Order, no transfer of a classified employee is effective until _____.

Answer 36

1) four

2) authorized, actual, and proportionate strength

3) approved by the Personnel Allocation Committee

Question 37

PROBATIONARY POLICE OFFICERS AND NEWLY PROMOTED POLICE OFFICERS AND SERGEANTS

Unless otherwise approved by the Chief of Police, probationary police officers and newly promoted police officers and sergeants shall_____.

These officers and sergeants shall remain for at least ____ in their first regular assigned division. This does not apply to employees transferred out on a rotation assignment.

Unless otherwise approved by the Chief of Police, newly promoted sergeants shall serve at least ____ in a uniformed division and may also serve at least one year in ____ (see section 14, Rotation
Transfers).

Both assignments shall be determined by ESD. The assignments must be completed before the end of the _____year as a sergeant.

Newly promoted sergeants shall not be assigned to the division from which they promoted for one year without_____

Answer 37

1) be assigned to a vacancy in a uniformed division for which no applications have been received or as determined by ESD

2) one year

3) a rotation assignment

4) third

5) a written request from their chain of command and approval by the Chief of Police.

Question 38

LIEUTENANTS

The rank of lieutenant is mid management, and transfers shall be made at the discretion of the Personnel Allocation Committee, based on the committee’s assessment of _____

Unless waived by the Chief of Police, lieutenant vacancies shall be announced via _____ so interested persons can make their interest known to the appropriate division commander as outlined in the job posting.

When a division commander has a lieutenant vacancy, that division commander shall interview all lieutenants who _____.

Unless otherwise approved by the Chief of Police, newly promoted lieutenants shall serve at least ____in a uniformed division as determined by ESD.

The uniformed assignment must be completed before the end of the ____year as a lieutenant.

Answer 38

1) the overall needs of the department.

2) job posting

3) have appropriately responded to the job posting

4) one year

5) third

Question 39

COMMANDERS

The rank of captain or above is upper management and transfers are made at the discretion of the Chief of Police based on the Chiefs assessment of…

Answer 39

the overall needs of the department.

Question 40

INTRA-DIVISIONAL REASSIGNMENTS

Reassignment of personnel within a division may be made as limited below at the discretion of the division commander in order to_____.

Intradivisional reassignment is not considered an ____.

Answer 40

1) improve the division’s efficiency or productivity, or for the benefit of the officer

2) involuntary transfer

Question 41

INTRA-DIVISIONAL REASSIGNMENTS

Division commanders may fill a vacancy with an eligible officer from within the division giving preference to…

Answer 41

seniority whenever possible.

Question 42

INTRA-DIVISIONAL REASSIGNMENTS

Intra-divisional reassignments are allowed from an investigative position to another investigative position and from an investigative position to an _____position.

However, intra-divisional reassignments for police officers or senior police officers are not allowed from an administrative position to an investigative position unless one or more of the following situations applies.

The officer:

a.
Has held a regular assignment in the division continuously since____.

b.
Entered the division via the investigative selection process prior to the administrative assignment.

c.
Is selected from the established list for the position after ____ (see section 17, Investigative Selection Process).

Answer 42

1) administrative

2) January 7, 2002

3) competing with other applicants in the appropriate investigative selection process

Question 43

INTRA-DIVISIONAL REASSIGNMENTS

If a division commander anticipates filling a position from within the division, a notice of vacancy shall be prominently posted in an area accessible to all officers in the division for a minimum of ____calendar days.

This method of filling a vacancy is an _____ and not a transfer.

If no officer is selected from within the division, an applicant from _____may be used to fill the vacancy. The appropriate job posting and transfer process shall be utilized.

Answer 43

1) seven

2) intra-divisional reassignment

3) outside the division

Question 44

TEMPORARY ASSIGNMENTS

Most temporary assignments are those lasting ____calendar days or less.

Only the Chief of Police or an executive assistant chief may approve a temporary assignment lasting ____through ____calendar days.

Extensions beyond ____calendar days may be approved only by the Chief of Police.

Answer 44

1) 30

2) 31 through 90

3) 90

Question 45

TEMPORARY ASSIGNMENTS

A ____ form shall be completed for temporary assignments.

The signed form must note that the assignment is temporary and be submitted to ____.

Appropriate personnel in the temporary assignment division shall immediately update the _____as needed in the City’s Kronos® Time and Attendance System.

Answer 45

1) Personnel Changes

2) ESD

3) officer’s schedule

Question 46

TEMPORARY ASSIGNMENTS

While on temporary assignment, an officer’s _____ determines the appropriate assignment pays, including patrol incentive pay and shift and weekend pay.

Answer 46

regular assignment

Question 47

TEMPORARY ASSIGNMENTS

When an employee is on temporary assignment, all personal leave time and other absences shall be entered into Kronos by appropriate personnel from the _____.

Answer 47

division to which the officer is temporarily assigned

Question 48

TEMPORARY ASSIGNMENTS

When employees return to their regular assigned division, another _____ form shall be submitted to ESD.

Appropriate personnel in the _____shall immediately update the officer’s schedule as needed in Kronos.

The officer shall be allowed to return to the officer’s _____ held prior to the temporary assignment.

Answer 48

1) Personnel Changes

2) regular assigned division

3) regular days off and shift

Question 49

VOLUNTARY TRANSFERS

Method A Transfer

A Method A transfer occurs when a division fills a vacancy from a list of officers who have applied for transfer to the division by submitting…

Answer 49

their names on a first-come, firstserved basis.

Question 50

VOLUNTARY TRANSFERS

Method A Transfer

Applications received in ESD on the same day are ordered by____

Answer 50

seniority

Question 51

VOLUNTARY TRANSFERS

Method A Transfer

ESD shall make a transfer application list of officers who have applied for transfer to a particular division and forward a copy of the list to_____

Answer 51

the concerned division.

Question 52

VOLUNTARY TRANSFERS

Method A Transfer

An updated transfer application list shall be sent to the concerned division when _____. Applications shall remain active indefinitely in ESD or until _____ as noted in section 4, Transfer Applications, of this General Order.

Answer 52

1) new applications are received by ESD

2) withdrawn

Question 53

VOLUNTARY TRANSFERS

Method A Transfer

Applicants shall be considered in the order their names appear on the transfer application list. The division commander having a vacancy shall fill the vacancy with the_____ appearing on the Method A transfer application list.

Answer 53

first eligible officer

Question 54

VOLUNTARY TRANSFERS

Method A Transfer

In the event there are no applicants for an opening in a particular division, a _____posting may be issued to notify all employees of the vacancy.

After the posting period closes, ESD shall prepare a transfer application list that identifies those officers who _____.

Applicants on this list shall be ranked by ____rather than on a firstcome, first-served basis.

Answer 54

1) classified job

2) have applied for transfer to the vacant assignment

3) seniority

Question 55

VOLUNTARY TRANSFERS

Method A Transfer

Conflicts arising from the order employees are placed on a transfer application list shall be settled according to _____.

Questions about placement on the transfer application list may be addressed in correspondence to the _____.

ESD’s division commander shall review the list in question and make changes or corrections if justified.

The minimum assignment period for a Method A transfer is ____

Answer 55

1) General Order 300-03, Seniority

2) division commander of ESD

3) one year.

Question 56

VOLUNTARY TRANSFERS

Method B Transfer

A Method B transfer occurs when a division fills a vacancy requiring specific criteria normally announced in a…

Answer 56

Method B classified job posting.

Question 57

VOLUNTARY TRANSFERS

Method B Transfer

To fill a vacancy through a Method B transfer, division commanders shall submit their request, justification for using this method, and a _____ to the division commander of ESD via the requesting division’s chain of command through the _____ level.

After review and approval by the requesting division’s chain of command, ESD shall issue a _____.

Answer 57

1) completed classified job posting form

2) executive assistant chief

3) classified job posting notifying all employees of the vacant position

Question 58

VOLUNTARY TRANSFERS

Method B Transfer

ESD shall make a transfer application list of officers who have applied for a transfer to the vacant assignment and forward a copy of the list to_____

Answer 58

the concerned division.

Question 59

VOLUNTARY TRANSFERS

Method B Transfer

The division commander with the vacancy shall conduct a screening process that may include a review of any of the following for each applicant: _____.

The division commander may designate personnel already assigned to the division to staff the _____.

Division commanders shall make certain that members of the review board or screening panel are selected to ensure _____.

Answer 59

1) resume, interviews, oral board reviews, writing samples, tests on related issues, and physical and psychological tests

2) review board or screening panel

3) diversity and objectivity

Question 60

VOLUNTARY TRANSFERS

Method B Transfer

Based on the screening process, the concerned division shall produce a list that classifies and groups eligible applicants as Most Ready or Ready ( established list) and submit the list to the division commander of ESD to establish _____.

The division shall also include with the correspondence to ESD a separate list of _____

Answer 60

1) the official beginning and ending dates

2) ineligible and Not Ready applicants.

Question 61

VOLUNTARY TRANSFERS

Method B Transfer

Applicants on an established list remain in consideration for positions in the concerned division until _____but for no longer than the length of time specified on the related classified job posting up to _____.

Answer 61

1) the pool of eligible applicants on the list is exhausted

2) one calendar year from the date the list is established by ESD

Question 62

VOLUNTARY TRANSFERS

Method B Transfer

Each division is responsible for maintaining the accuracy of _____ on its established lists and monitoring _____.

Once an established list from a Method B job posting expires, the division is responsible for ____

Answer 62

1) current eligible applicant names

2) time restraints

3) removing the remaining names on the list that did not transfer during that time frame.

Question 63

VOLUNTARY TRANSFERS

Method B Transfer

Division commanders shall ensure all applicants interviewed but not in consideration for transfer are ____.

Within the written communication there shall be a brief description of why the applicant _____

The written communication shall be sent within _____ days following the ____date on the concerned established list.

Answer 63

1) notified in writing

2) shall not be considered for transfer.

3) ten calendar

4) beginning

Question 64

VOLUNTARY TRANSFERS

Method B Transfer

An unsuccessful applicant for a Method B vacancy may meet with the ____, ____, or ____.

The meeting would be to review the applicant’s performance during the interview process and to review_____.

Answer 64

1) concerned division commander, assistant chief, or executive assistant chief.

2) documentation used to assess the applicant’s performance

Question 65

VOLUNTARY TRANSFERS

Method B Transfer

Executive assistant chiefs and assistant chiefs shall _____ of the selection process to ensure compliance with department policy.

Additionally, executive assistant chiefs and assistant chiefs shall review the selection panel and interview material before _____.

Answer 65

1) conduct random audits

2) a selection process begins

Question 66

VOLUNTARY TRANSFERS

Method B Transfer

A transfer shall not be approved if the-effective date of the transfer would occur _____

Answer 66

prior to the beginning date or after the ending date on the concerned established list.

Question 67

VOLUNTARY TRANSFERS

Method B Transfer

The minimum assignment period for a Method B transfer is ____.

Answer 67

two years

Question 68

VOLUNTARY TRANSFERS

Criteria for Continued Assignment in Method B Assignments

Officers assigned to divisions or units through a Method B transfer shall meet certain _____.

Prior to selection, officers shall be apprised of the criteria for _____.

Performance shall be continuously assessed.

Answer 68

1) performance criteria on a continuous basis

2) continued assignment to the division or unit.

Question 69

VOLUNTARY TRANSFERS

Criteria for Continued Assignment in Method B Assignments

General criteria used in evaluating an officer’s suitability to remain in a Method B transfer assignment shall include, but not be limited to, the following:

a.
Achievement of required _____.

b.
____of the officer’s work.

c.
Officer’s overall _____.

d.
_____ review.

e.
_____ of the officer.

f.
Best interest of _____.

Answer 69

a.
Achievement of required productivity standards.

b.
Quality of the officer’s work.

c.
Officer’s overall suitability for the assignment.

d.
Job performance review.

e.
Well-being of the officer.

f.
Best interest of the department.

Question 70

VOLUNTARY TRANSFERS

Criteria for Continued Assignment in Method B Assignments

If the division commander determines that an officer is not meeting the established criteria for the assignment, the officer may be offered _____ or _____

If the assistant chief concurs the officer is no longer suited for the division, the officer shall _____.

Placement may be at the discretion of the _____.

Answer 70

1) an intra-divisional reassignment

2) the matter shall be brought to the attention of the appropriate assistant chief.

3) be transferred by any approved transfer method

4) concerned assistant chiefs

Question 71

VOLUNTARY TRANSFERS

Method B Retention Policy for Proactive Investigators

The above listed retention criteria for Method B assignments along with the additional policies outlined in this subsection shall be utilized to _____ as well as to _____

Answer 71

1) evaluate employees for continued assignment in Method B proactive investigative positions

2) facilitate the reassignment of employees as necessary.

Question 72

VOLUNTARY TRANSFERS

Method B Retention Policy for Proactive Investigators

This policy should not be interpreted as a mandatory rotation policy based on an _____, but as a more effective way for the Chief of Police to balance the needs of the department while keeping in mind the welfare of employees faced with sensitive, high stress proactive investigative assignments.

Answer 72

arbitrary number of years in an assignment

Question 73

VOLUNTARY TRANSFERS

Method B Retention Policy for Proactive Investigators

The following divisions that utilize proactive investigators are subject to this retention policy:

(Hint: there are 6 divisions)

Answer 73

• Auto Theft
• Criminal Intelligence
• Gang
• Major Offenders
• Narcotics
• Vice

Question 74

VOLUNTARY TRANSFERS

Method B Retention Policy for Proactive Investigators

For divisions that maintain both reactive and proactive investigators, this policy shall apply to only officers who conduct _____

For the purpose of this policy, if an officer conducts both reactive and proactive investigations, the officer shall be considered a _____ and subject to the guidelines of this policy.

Answer 74

1) proactive investigations including, but not limited to, undercover operations.

2) proactive investigator

Question 75

VOLUNTARY TRANSFERS

Method B Retention Policy for Proactive Investigators

Division commanders shall make the determination as to which employees under their command are considered to be_____ and therefore subject to the guidelines of this policy.

_____personnel in the above listed divisions are outside the scope of this policy.

Answer 75

1) proactive investigators

2) Administrative

Question 76

VOLUNTARY TRANSFERS

Method B Retention Policy for Proactive Investigators

Supervisors should conduct regular supervisory meetings and/or debriefings with proactive investigators in order to _____

At the conclusion of every prolonged proactive investigative assignment, supervisors shall conduct a_____ with the involved proactive investigators.

Answer 76

1) monitor and discuss issues as they arise.

2) debriefing session

Question 77

VOLUNTARY TRANSFERS

Method B Retention Policy for Proactive Investigators

After three years in a proactive investigative assignment, an officer’s supervisor:

a.
Shall be required to review the employee’s _____. All complaints shall be reviewed in considering whether a pattern of behavior potentially exists that could be_____

b.
Shall review the employee’s personnel file for other items, such as the nature and number of _____ and compliance with_____.

Answer 77

1) disciplinary history

2) detrimental to the officer or to the department.

3) extra employment positions

4) other department policies

Question 78

VOLUNTARY TRANSFERS

Method B Retention Policy for Proactive Investigators

After five years in a proactive investigative assignment and every _____years thereafter, proactive investigators shall schedule and attend a psychological counseling session administered by _____.

The counseling session shall be confidential and Psychological Services Division shall not be required to _____.

Supervisors are responsible for ensuring that officers working proactive assignments are scheduled for _____

Answer 78

1) two

2) HPD’s Psychological Services Division

3) submit a report to the department unless otherwise required by law

4) counseling as required by this General Order.

Question 79

VOLUNTARY TRANSFERS

Method B Retention Policy for Proactive Investigators

The requirement for periodic psychological counseling neither supersedes the requirements and guidelines regarding the Administrative Personnel Committee outlined in General Order 300-05, Workers’ Compensation nor prevents a supervisor from…

Answer 79

seeking assistance for an employee from Psychological Services Division as needed.

Question 80

VOLUNTARY TRANSFERS

Transferring to a Proactive Investigative Assignment

Each applicant, including those already assigned to the concerned division, must do all of the following when applying for a proactive investigative assignment:

a.
Submit a new ____.

b.
Participate in an interview in front of a panel of supervisors and investigators with relevant experience in the ____.

c.
Take a ____ applicable to the job description.

d.
Take a _____ for a baseline score.

e.
Submit to an assignment ____.

Answer 80

a.
Submit a new resume.

b.
Participate in an interview in front of a panel of supervisors and investigators with relevant experience in the open position.

c.
Take a written test applicable to the job description.

d.
Take a preliminary psychological examination for a baseline score.

e.
Submit to an assignment drug test.

Question 81

VOLUNTARY TRANSFERS

Transferring to a Proactive Investigative Assignment

Officers accepting a proactive investigative assignment shall be required to complete a ____-month, structured training and evaluation period.

Each division shall be responsible for developing training and submitting the curriculum to the ____ for approval.

The training shall be incorporated into the division’s ______ once it is approved by the Training Division.

This training shall be documented thoroughly by both the mentoring officer and the ____of the new
employee.

Things that should be documented include training hours, the tasks completed, and any observed _____.

Answer 81

1) six

2) Training Division

3) standard operating procedures

4) supervisor

5) strengths or weaknesses

Question 82

VOLUNTARY TRANSFERS

Transferring to a Proactive Investigative Assignment

The _____shall hold monthly meetings with the new employee to discuss the training period. At the end of the evaluation period, the supervisor shall provide a recommendation to either_____

Answer 82

1) supervisor

2) retain the new employee or return the employee to the previous assignment or any available similar assignment.

Question 83

INVOLUNTARY TRANSFERS

Upon written approval by the Chief of Police or the executive assistant chief or assistant chief over an officer’s current division, an officer may be transferred from any assignment within the department at ____

Answer 83

any time.

Question 84

INVOLUNTARY TRANSFERS

Involuntary transfers require a copy of the _____. Placement may be at the discretion of the Chief of Police.

Answer 84

correspondence to be attached to the Personnel Changes form

Question 85

INVOLUNTARY TRANSFERS

All officers scheduled to be transferred involuntarily
shall be given written notice of the transfer _____days prior to the effective date of the transfer when practical.

The ten days shall commence on the _____.

The officer being transferred may waive the ten-day requirement.

If an officer is involuntarily transferred, no minimum assignment period shall apply unless noted elsewhere in this General Order or authorized by the _____.

Answer 85

1) ten calendar

2) date the officer signs the Personnel Changes form

3) executive assistant chief over the division to which the officer is transferred

Question 86

INVOLUNTARY TRANSFERS

Involuntarily Transferring an Employee From a Proactive Investigative Assignment

An officer who is involuntarily transferred from a proactive investigative assignment shall not be eligible to transfer to another proactive investigative assignment for a period of _____.

An officer involuntarily transferred from a proactive investigative assignment shall be assigned to a _____ unless otherwise approved by the assistant chief of the receiving command.

Answer 86

1) two years

2) uniformed division

Question 87

ROTATION TRANSFERS

Unless otherwise approved by the Chief of Police, the least senior employee in each of the police officer and sergeant ranks who has not worked a rotation assignment shall be subject as noted below to a _____

Answer 87

rotation transfer to fill a vacant rotation assignment.

Question 88

ROTATION TRANSFERS

The police officer with the least seniority who has completed the department’s Field Training Program and the twelve-month probationary period shall be ______.

Excessive absences during a rotation assignment may
extend the assignment for a police officer.

Answer 88

identified to fill a vacant rotation assignment

Question 89

ROTATION TRANSFERS

The least senior sergeant who has completed the Patrol Sergeant Training Program shall be identified to _____.

Answer 89

fill a vacant rotation assignment

Question 90

ROTATION TRANSFERS

Employee Services Division shall:

a.
_____the rotation transfer process.

b.
Maintain a list of divisions considered as _____

c.
Identify the _____ in each of the police officer and sergeant ranks who has not worked a rotation assignment.

d.
Maintain a database of all police officers and sergeants to identify those who have _____

e.
Provide a list of vacancies to those officers and sergeants who have completed their rotation assignment and are _____.

Answer 90

a.
Administer the rotation transfer process.

b.
Maintain a list of divisions considered as rotation assignments.

c.
Identify the least senior employee in each of the police officer and sergeant ranks who has not worked a rotation assignment.

d.
Maintain a database of all police officers and sergeants to identify those who have completed their rotation assignment.

e.
Provide a list of vacancies to those officers and sergeants who have completed their rotation assignment and are interested in transferring.

Question 91

ROTATION TRANSFERS

Post Rotation Assignment Options

After the minimum assignment period in a rotation assignment, police officers and sergeants shall be eligible to transfer utilizing any of the transfer options outlined in this General Order or listed below:

a.
Accept a position offered by ESD. The assignment shall not have a _____.

b.
Seek an assignment without assistance from ESD. The assignment shall be considered _____and restrictions of the minimum assignment period shall apply.

Answer 91

a.
Accept a position offered by ESD. The assignment shall not have a minimum assignment period.

b.
Seek an assignment without assistance from ESD. The assignment shall be considered voluntary and restrictions of the minimum assignment period shall apply.

Question 92

ROTATION TRANSFERS

Post Rotation Assignment Options

With approval of the ______, police officers and sergeants also have the option of remaining in a rotation assignment after the minimum period required.

In this case, the rotation assignment shall become a _____.

Answer 92

1) concerned division commander

2) regular assignment

Question 93

ROTATION TRANSFERS

INTERNAL AFFAIRS/CENTRAL INTAKE OFFICE AND INSPECTIONS DIVISION

Only the ______ may authorize assignments to Internal Affairs/Central Intake Office (IAD) or Inspections Division.

Decisions may be based on recommendations from the _____ or ______

Answer 93

1) assistant chief of Professional Standards Command

2) division commander of IAD or Inspections Division.

Question 94

ROTATION TRANSFERS

Police Officers and Sergeants

The minimum assignment period for a police officer or sergeant in IAD or Inspections Division is_____.

(After completing the two-year minimum assignment in IAD or Inspections Division, police officers or sergeants wanting to transfer shall have the same options as outlined under subsection “Post Rotation Assignment Options” in section 14 of this General Order.)

Answer 94

two years

Question 95

ROTATION TRANSFERS

Police Officers and Sergeants

IAD sergeants may serve an additional three years, but shall not serve more than_____ years in that assignment except as noted below or unless approved by the Chief of Police.

Answer 95

five consecutive

Question 96

ROTATION TRANSFERS

Police Officers and Sergeants

Sergeants who have served in IAD for five or more consecutive years and who have not been able to transfer out shall be _____ except as noted below.

Upon approval by the Chief of Police, the involuntary transfer shall be based upon the_____

Answer 96

1) involuntarily transferred

2) needs of the department.

Question 97

ROTATION TRANSFERS

Police Officers and Sergeants

Police officers may serve more than five years in IAD with the authorization of _____.

Answer 97

their division commander

Question 98

ROTATION TRANSFERS

Lieutenants

The minimum assignment period for a lieutenant in IAD or Inspections Division is ____.

Assignment extensions beyond that time in IAD shall be based on the needs of the department, but shall not exceed an additional ____ except as noted below or unless approved by the Chief of Police.

Answer 98

1) two years

2) three years

Question 99

ROTATION TRANSFERS

Lieutenants

Lieutenants are not guaranteed to _____ when transferring from IAD or Inspections Division.

Answer 99

return to their previous assignments

Question 100

ROTATION TRANSFERS

Administrative Positions

A lieutenant, sergeant, or police officer who occupies an administrative position in IAD is exempt from the ____.

Answer 100

five-year assignment limitation

Question 101

ROTATION TRANSFERS

Exceptions

Unless otherwise approved by the Chief of Police, police officers, sergeants, or lieutenants who have completed a minimum assignment period in IAD in their current rank shall not have to serve in _____.

Additionally, police officers, sergeants, or lieutenants who have completed a minimum assignment period in either IAD or Inspections Division in their current rank shall not be _____ unless approved by the Chief of Police.

Answer 101

1) Inspections Division and vice versa

2) involuntarily assigned to a rotation assignment

Question 102

SPECIAL TRANSFERS

The following special transfer situations are exceptions to the voluntary transfer requirements:

a.
One-for-one transfers of eligible officers between ____.

The exchange may be made even though there are no vacancies in either division. Both affected division commanders and the division commander of ____must verify that both officers are eligible to transfer.

Officers must complete the _____ in their current division before a one-for-one transfer shall be approved.

One-for-one transfers are between _____

The division commander of the _____ division shall determine the days off and shift of the transferring officer.

One-for-one transfers shall have a ____minimum assignment period.

Answer 102

1) two patrol divisions

2) ESD

3) minimum assignment period

4) two patrol divisions only.

5) receiving

6) one-year

Question 103

SPECIAL TRANSFERS

b.
Before completing the minimum assignment period in a non-rotation assignment, officers who are assigned to non-patrol divisions may _____.

This type of transfer to a patrol division shall have a _____ minimum assignment period.

Answer 103

1) transfer to any patrol division that has an available position

2) one-year

Question 104

SPECIAL TRANSFERS

c.
Transfers to the Office of the Chief of Police, the office of an executive assistant chief or assistant chief, or a _____ authorized by the Chief of Police.

These assignments are at the discretion of the ____

Answer 104

1) special assignment

2) Chief of Police.

Question 105

SPECIAL TRANSFERS

d.
Transfers from the Office of the Chief of Police, the office of an executive assistant chief or assistant chief, or a _____ authorized by the Chief of Police.

Upon request, officers may return to their _____ when a vacancy occurs and with approval by the division commander of the requested division.

Otherwise, officers may be reassigned through a _____ transfer or may be assigned to any position authorized by the Chief of Police.

Answer 105

1) special assignment

2) previous regular assigned division

3) Method A or Method B

Question 106

Investigative Division:

Answer 106

One of the department’s divisions responsible for investigative efforts and subject to the investigative selection process for transfers to an investigative
position.

This includes divisions under Investigative Operations, as well as Criminal Intelligence Division and other divisions as determined by the Chief of Police.

Question 107

Investigative Officer:

Answer 107

A police officer or a senior police officer directly responsible for conducting investigative tasks or managing investigations.

Officers working in an administrative capacity are not defined as investigative officers.

Question 108

Investigative Position:

Answer 108

A position in an investigative division in which the functions of an investigative officer are normally performed.

Question 109

INVESTIGATIVE SELECTION PROCESS

Introduction

The investigative selection process (ISP) outlined in this section applies to only vacancies in _____.

Vacancies in _____positions in investigative divisions shall be filled according to procedures outlined in other sections of this General Order.

Intra-divisional reassignments to investigative positions shall be handled according to the policies outlined in section 10 of this General Order.

Answer 109

1) investigative positions

2) administrative

Question 110

INVESTIGATIVE SELECTION PROCESS

Introduction

Investigative officers desiring to transfer to an investigative position in another division must submit to______ for that division, regardless of the prior method of selection for their current position.

Answer 110

the investigative selection process (ISP)

Question 111

INVESTIGATIVE SELECTION PROCESS

Introduction

Transfers effected through the ISP are considered
_____ transfers.

In addition to the Method B transfer requirements outlined in other sections of this General Order, the _____shall be conducted as outlined in this section.

Answer 111

1) Method B

2) ISP

ISP: investigative selection process

Question 112

INVESTIGATIVE SELECTION PROCESS
Application and Eligibility

Application.

Applicants for an investigative position must complete an _____ in person at ESD during the application period designated on the investigative division’s classified job posting.

Failure to follow directions or provide accurate
information shall be grounds for _____.

Answer 112

1) Application for Transfer (GF-0032)

2) disqualification from the process

Question 113

INVESTIGATIVE SELECTION PROCESS
Application and Eligibility

Attendance.

Applicants may be disqualified if they have exceeded _____hours of unscheduled leave within the _____ period prior to application, selection, or transfer to
an investigative position.

Absences due to _______ or other absences approved by the Chief of Police shall not be considered unscheduled in the application process.

Applicants who have any incident of an unauthorized
absence (e.g., Absent Without Permission) within _____months prior to their application, selection, or transfer to an investigative position shall be disqualified.

Answer 113

1) 64

2) 12-month

3) hospitalization, or military, maternity, IOD, ADA, or FMLA leave,

4) 24

Question 114

INVESTIGATIVE SELECTION PROCESS
Application and Eligibility

Minimum Tenure.

Unless otherwise approved by the Chief of Police, applicants shall have a minimum of _____years of
sworn service with HPD including a minimum of _____years in a uniformed division.

Tenure shall be calculated from the _____ to the date of the concerned classified job posting.

Answer 114

1) three

2) two

3) sworn date

Question 115

INVESTIGATIVE SELECTION PROCESS
Application and Eligibility

Job Performance.

Applicants shall have an overall “_____” or higher rating on each of their two most recent Report of Employee Efficiency Ratings.

Answer 115

Strong

Question 116

INVESTIGATIVE SELECTION PROCESS
Application and Eligibility

Investigative Training

Applicants shall complete the Police Department’s 40-hour Basic Investigators School prior to or within
_______ of transferring to an investigative
position.

Only the _______ may approve exceptions to this requirement.

Answer 116

1) one calendar year

2) executive assistant chief over the concerned division

Question 117

INVESTIGATIVE SELECTION PROCESS
Application and Eligibility

Internal Affairs Complaints.

Officers with a sustained complaint (Class I or II) with a
discipline Category _____that is still within the department’s prescribed reckoning period are not eligible to apply for or transfer to an investigative position.

Answer 117

C, D, or E

Question 118

INVESTIGATIVE SELECTION PROCESS
Application and Eligibility

Internal Affairs Complaints.

Applicants with a sustained complaint (Class I or II) other than _____with a discipline Category _____ that is still within the department’s prescribed reckoning period shall be reviewed to determine eligibility to continue with the selection process.

The_______ shall be the final authority regarding the eligibility of these officers to participate in the ISP.

However, officers shall not be eligible to transfer to an investigative position until the department’s _____ and any other eligibility period has been satisfied.

Answer 118

1) untruthfulness

2) A or B

3) executive assistant chief over the concerned division

4) prescribed reckoning period

Question 119

INVESTIGATIVE SELECTION PROCESS
Application and Eligibility

Internal Affairs Complaints.

Officers with a sustained untruthfulness complaint (Class I or II) are not eligible to apply for or transfer to any investigative position for a period of _____years from the date of discipline for Category D or E violations and for ____years from the date of discipline
for Category A, B, or C violations.

Answer 119

1) seven

2) five

Question 120

INVESTIGATIVE SELECTION PROCESS
Application and Eligibility

Internal Affairs Complaints.

Applicants with a _____ are not eligible to transfer to an investigative position but are allowed to continue with the ISP on a conditional basis provided that no other disqualifying factors exist.

Answer 120

pending internal affairs investigation

Question 121

INVESTIGATIVE SELECTION PROCESS
Application and Eligibility

Internal Affairs Complaints.

If a pending internal affairs complaint is sustained,
officers shall not be eligible to transfer to an investigative position until _______ and any other eligibility period has been satisfied.

Answer 121

the department’s prescribed reckoning period

Question 122

INVESTIGATIVE SELECTION PROCESS
Application and Eligibility

Internal Affairs Complaints.

Additionally, any sustained _____ or series of sustained _____ (e.g. criminal activity, court attendance, inattention to duty, conduct and behavior) may be a deciding factor regarding an officer’s suitability for an investigative position and may warrant disqualification
from the ISP.

The _______shall be the final authority regarding the eligibility of these officers.

Answer 122

1) cite

2) cites

3) executive assistant chief over the concerned division

Question 123

INVESTIGATIVE SELECTION PROCESS

Assessment

Following the application period designated on an investigative division’s classified job posting, the division shall conduct an _____.

The assessment process shall be designed to evaluate the applicants’ _____for an investigative position in the division.

The assessment process may include, but is not limited to, interviews and analyses of prior work products, applicant productivity, supervisor ratings, or specialized training.

Additionally, the investigative division may develop _______ designed to test applicants’ interpersonal skills, deductive reasoning, or oral or written communications.

Answer 123

1) assessment of all potentially eligible applicants

2) suitability

3) written and/or oral exercises

Question 124

INVESTIGATIVE SELECTION PROCESS

Assessment

The investigative division shall then assign each applicant a total score. Each investigative division shall maintain a record of these scores according to _____.

Applicants who achieve at least ____percent of the available points shall be classified and grouped as
Most Ready.

Applicants who achieve at least 70 percent but less than 85 percent of the total available points shall be classified and grouped as ____.

Applicants who fail to score at least 70 percent are ineligible for the concerned ISP transfer and shall be
classified as _____.

Eligible applicants shall be identified on an established list in either the Most Ready group or the Ready group.

Answer 124

1) their division’s records retention schedule

2) 85

3) Ready

4) NotReady

Question 125

INVESTIGATIVE SELECTION PROCESS

Assessment

Applicants on an established list remain in consideration for positions in the concerned
division until the pool of eligible applicants on the list is exhausted but for no longer than _____ from the date the list is _____.

Answer 125

1) one calendar year

2) established by ESD

Question 126

INVESTIGATIVE SELECTION PROCESS

Selection

Under the ISP, division commanders shall select from among the Most Ready group of applicants on an established list and proceed to the Ready group once all of the Most Ready applicants have…

Answer 126

been transferred, have twice declined the transfer offer, or have been otherwise removed from that established
list.

Question 127

INVESTIGATIVE SELECTION PROCESS

Selection

A division commander may select an applicant
from the Ready group before the list is exhausted for the Most Ready group only if…

Answer 127

the applicant in the Ready group possesses a bona fide occupational qualification not available in any of the Most Ready applicants.

Question 128

INVESTIGATIVE SELECTION PROCESS

Selection

A bona fide occupational qualification for an investigative position includes, but is not limited to,

Answer 128

language skills, computer knowledge, or investigative experience.

Question 129

INVESTIGATIVE SELECTION PROCESS

Selection

For department purposes a bona fide occupational
qualification does not include…

Answer 129

race, national origin, religion, age, or sex.

Question 130

INVESTIGATIVE SELECTION PROCESS

Selection

Only the _______ may approve requests to by-pass a Most Ready applicant.

Answer 130

executive assistant chief over the concerned division

Question 131

INVESTIGATIVE SELECTION PROCESS

Selection

If there is a need for a classified employee based on race, national origin, religion, age, sex, or other qualification, it must be expressly and explicitly articulated why that qualification is…

Answer 131

reasonably necessary for the normal performance of duties for the particular job assignment.

Question 132

INVESTIGATIVE SELECTION PROCESS

Selection

Applicants offered investigative positions in the Homicide, Narcotics, Major Offenders, Vice, or Special Victims divisions must complete an ______

Applicants who fail to meet this requirement or who are deemed Not Ready for the assignment by Psychological Services Division shall be _____

Answer 132

1) evaluation with Psychological Services Division.

2) disqualified from consideration for that position.

Question 133

INVESTIGATIVE SELECTION PROCESS

Probationary Period

Officers transferred via the investigative selection
process shall have a probationary period of ____.

During the probationary period, the officer’s performance in the new position shall be closely
monitored.

Answer 133

180 calendar days

Question 134

INVESTIGATIVE SELECTION PROCESS

Probationary Period

If the officer fails to meet the division’s ____ for the position during the officer’s 180-day probationary period, the officer may be offered an intra-divisional reassignment or the division commander shall document the weaknesses and _____ to the assistant chief for the officer’s removal from the division.

If the assistant chief concurs the officer is no longer suited for the division, the officer shall be transferred by_____.

Answer 134

1) established performance standards

2) petition in writing

3) any approved transfer method

Question 135

INVESTIGATIVE SELECTION PROCESS

Probationary Period

Officers removed from a division because of job performance deficiency are not guaranteed any _____.

Placement may be at the discretion of _____.

Answer 135

1) specific assignment, shift, or days off

2) the Chief of Police