2.7 Data Management Flashcards
How long do you keep data for?
-6 years if underhand.
-12 years if under deed.
-RICS recommend 15 as this is the limitation period for most legal claims.
What is a project extranet?
Computer network that allows external parties to access project files.
What are the benefits of cloud-based storage?
-Easy access and restricted control.
Secure.
-Teams can work together in real time.
-Low set up cost.
What are sources of pricing data are available?
-BCIS (building Cost Information Service).
-Pricing books such as SPON’s.
-Benchmarking.
-In-house records and databases.
What is BCIS?
Building Cost Information Service:
Part of RICS and provides cost and price data for the UK construction industry.
What is GDPR?
EU regulation on data protection and privacy. Also addresses the transfer of personal data outside the EU and EEA areas.
What is the purpose of GDPR?
-Provide greater protection and rights to individual in all EU nations.
-Now places fines and reputational damage on organisations who don’t handle information inappropriately.
What constitutes personal data?
Any data that can be used to identify a person. Not only e-files but any data that is easily searchable.
What are the 7 key principles of GDPR?
-Lawfulness.
-Purpose limitation.
-Data minimisation.
-Accuracy.
-Storage limitation.
-Integrity and confidentiality.
-Accountability.
Who enforces GDPR?
The information Commissioner’s Office.
What is the UK’s implementation of GDPR?
The Data Protection Act 2018.
What are ways to protect data when transferring it?
-Encryption.
-Recorded special delivery.
-Mark it as confidential.
-Using secure network and software.
