13 : Initiating a Project

Question 1

What is the purpose of the Initiation Process?

Answer 1

To establish solid foundations for the project so that the organisation can understand the work that needs to be done to deliver the project’s products before committing to significant expense.

Question 2

What are the 10 objectives of the IP process?

Answer 2

1. The reasons for doing the project, the benefits expected and the assoicated risks
2. How and when the project’s products will be delivered and at what cost
3. How the quality required will be achieved
4. How risks, issues and changes will be identified, assessed and controlled
5. How project will be monitored and controlled
6. the scope of what is to be done and the products to be delivered
7. who is to be involbved in the project decision making
8. how baselines will be established and controlled
9. how the corporate, programme management or customer method will be tailored to suit the project
10. Who needs information, in what format, and at what time

Question 3

What questions are asked during the Initiation Process?

Answer 3

1. What are the reasons, benefits, risks, costs?
2. What is the scope? How will quality be achieved?
3. How will issues, risks and changes be followed up?
4. How will be the project be monitored?
5. How will the project communicate to stakeholders?
6. How will the PRINCE2 be tailored to suit the project?

Question 4

What is the Benefits Review plan?

Answer 4

The Benefits Review plan is a plan that describes each benefit and defines how and when a benefit will be available and how to measure it.

Question 5

When are Benefits usually realised?

Answer 5

In most projects the benefits will not be realized until after the project is complete.

However, benefits that are realized during the project will be reviewed and noted during the stage boundary process.

Question 6

Why is the Project Initiation Documentation baselined?

Answer 6

It is baselined so it can be used in the future to check project performance compared to the original forecasts.

Question 7

Why not go directly from SU to project delivery?

Answer 7

Because this would result in significant spend without the organisation fully realising what’s involved.

Question 8

What information does the IP process establish?

Answer 8

The what, why, how, and who for the project.

This is communicated to stakeholders.

Question 9

What are the 9 activities in the IP process?

Answer 9

1. Agree the tailoring requirements
2. Prepare the risk management approach
3. Prepare the change control approach
4. Prepare the quality management approach
5. Prepare the communications management approach
6. Set up the project controls
7. Create the project plan
8. Prepare the benefits management approach
9. Assemble the project initiation document (PID)

Question 10

What documents are approved at the end of the IP process?

Answer 10

1. The Project Initiation Documentt (PID)
2. Benefits management approach
3. Next stage plan

Question 11

What is the main output of the IP process?

Answer 11

The PID