1 : PRINCE2 Introduction COPY Flashcards
This is the Introduction to the Learn Thru Questions podcast. There are about 25 general questions and answers in this podcast. Please note that it is not important that you can answers each question exactly with the exact terms used in this podcast. What is more important is that you understand each answer and will be able understand and answer the multiple-choice questions in the Foundation exam.
Who is the Manual “Managing Successful Projects with PRINCE2” designed for? Name 2 types of readers.
The Manual “Managing Successful Projects with PRINCE2” is designed for:
• People who wish to learn about project management and PRINCE2
• Experienced Project Managers who want to learn about PRINCE2
• And for PRINCE2 practitioners to use as a reference manual
Wikipedia provides a useful definition of a project. Try to complete this sentence. “A project is a unique series of actions designed to accomplish a _______.”
“A project is a unique series of actions designed to accomplish a unique goal within a specific time and cost. It is good to know this.
Complete the following definition of PRINCE2 in your own words: “A project is a temporary organization that is created for the purpose of _______.”
A project is a temporary organization that is created for the purpose of delivering one or more business products according to an agreed business case.
In the PRINCE2 definition of a project what do you think is meant by the term “A temporary organization”?
Projects are temporary by nature. They have a certain start and end date. A project team is put together for the duration of the project and is dissolved at the end of the project. You can also refer to this project team as a Temporary Organization.
Name some of the tasks that Project Management Deal with.
Project Management deals with
planning,
delegating,
monitoring and
control of the project
In other words the administration of the project.
Finish the sentence: “Project Management is the planning, delegating, monitoring and control of all aspects of the project to achieve the project objectives within the expected performance target for ____.” (Tip: think of the 6 project variables)
Project Management is the planning, delegating, monitoring and control of all aspects of the project to achieve the project objectives within the expected performance target for
time,
costs,
quality,
scope,
benefits and
risks.
These are known as the 6 project variables, which are managed throughout the project.
What is meant by the following sentence: “PRINCE2 separates the management layer from the specialist work.”? Explain with an example.
PRINCE2 provides a management layer to take care of decision making like approving the business plan and the project plan and giving authorization for a new stage to start. It does not matter if the project involves designing a new car, building an airport or it is a software project. The management structure will work in a similar way. See the process model for more information.
What is meant by the following statement: “PRINCE2 is principle based”?
This means that each project should be based on the 7 principles, so you should find the 7 principles in each project. If one of these is not there, it cannot be considered a PRINCE2 project.
Try to list some of the 7 principles. Don’t worry about the exact names as you just have to recognize the names in the exam.
The 7 principles are: • Continued business justification • Learn from experience or Lessons Learned • Defined roles and responsibilities • Manage by stages • Manage by exception • Focus on Products – clear product descriptions • Tailor to suit the project environment
Name some of the 6 variables that must be controlled in any project.
These are Cost, Timescale, Quality, Scope, Benefits and Risk.
Explain the variable Cost and why it needs to be controlled.
Projects have to give a return on investment, therefore costs need to be controlled and going over budget must be avoided.
Explain the variable Scope and why it needs to be controlled.
The project scope needs to be well defined and clear to all stakeholders. Care must be taken by the Project Manager to avoid scope-creep, which is to allow new requirements to be added during the project as this can kill a project.
Complete the following sentence: “PRINCE2 is a method that deals with the planning, delegation, monitoring and control of _____.”
PRINCE2 is a method that deals with the planning, delegation, monitoring and control of all six-project variables, which are Costs, Timescales, Quality, Scope, Risk and Benefits.
Name the four elements of PRINCE2.
PRINCE2 has four integrated elements. These are Principles, Themes, Processes and Tailoring.
Which PRINCE2 element is referred to in the following sentence: “They are the 7 best practices that should exist in each PRINCE2 project.”
Principles.