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CapCog 2020-21 > Written Communications > Flashcards

Written Communications Flashcards

1
Q

______ brief notations concerning specific events and circumstances that are recorded while fresh in the officer’s mind and used to prepare a report.

A

“Field notes”

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2
Q

What are the reasons an officer uses field notes?

A

● Provides basis for report
● Reduces need to re-contact parties involved
● Provides greater accuracy relative to time, statements, and events than memory alone

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3
Q

What information should be entered into a field notebook about a person?

A

● if the Person is a suspect, witness, victims
● Description (of persons head to toe)
-Race and sex
-Height and weight
-Hair - color, style, curly, straight, etc.
-Hat - color, style
-Face - complexion
-Eyes - color, shape
-Nose - mouth area and any -distinguishing marks
-Shirt - color, style
-Pants - color, style
-Shoes - color, style
-Other distinguishing marks (e.g., tattoos, scars, limp, missing teeth, etc.)
-Injuries

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4
Q

In writing reports chronology refers to:

A

when

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5
Q

8 Essential Characteristics of Police report.

A
  1. Accurate
  2. Concise
  3. Complete
  4. Correct spelling
  5. Clear
  6. Grammatically correct
  7. Legible
  8. Objective
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6
Q

_______ refers to the arrangement of information in order of occurrence. When.

A

Chronological

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7
Q

________ refers to the arrangement of information by category (e.g., witnesses, suspects, crime elements)

A

Categorical

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8
Q

What are the significant Uses of the Police Report:

A 
●Permanent record of facts
●Coordination of follow-up
●Basis for prosecution and defense
●Performance evaluations of officer
●Statistical data
●Reference material
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9
Q

Three basic kinds of information necessary in police reports:

A
  1. Identification - of the involved persons, vehicles, etc.
  2. Narrative description - of the offense or incident
  3. Elements - of the offense or probable cause
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10
Q

Unless required, officers’ opinions ____ ____ be included in the police report.

A

should not

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11
Q

In CCP, Chapter 57.01
This is used primarily by sexual Assault victims and some FV victims _______- is a set of initials or fictitious name chosen by a victim.

A

“Pseudonym”

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12
Q

True or False

A sentence typically contains both a subject and a predicate, begins with a capital letter, and ends with a punctuation mark.

A

True

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13
Q

The peace officer must be able to describe _____, _____, and _____ by using specific, clear, and vivid language. This takes practice!

A

people,
places,
things

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14
Q

True or False:

Since all of the senses must be sharp for peace officers to do their job (safely and effectively), they should frequently practice using different senses at various times to improve each of them. OBSERVATION IS IMPORTANT!

A

True

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15
Q

List the 5 common types of police reports.

A

Common types of police reports:

  1. Arrest reports
  2. Crash reports
  3. Incident reports
  4. Offense reports
  5. Supplemental reports
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16
Q

This is an example of a:

The mirror in the hall closet.

A

Sentence Fragments

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17
Q

This is an example of a:

The officer chased the suspect, and he had a gun.

A

run on sentence

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18
Q

This is an example of a:

We saw many swimming pools flying over California.

A

misplaced modifier

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19
Q

This is an example of a:

Nobody saw nothing. / There is not no time left.

A

Double Negative

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20
Q

Passive voice:

When the verb is in the active voice, the subject ____ the action.

When the verb is in the passive voice, the subject _____ the action.

Generally, use the active voice - the sentence is clearer and stronger. If the actor is not known, however, the passive voice may be necessary.

A

performs

receives

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21
Q

This is an example of a:

The man said that someone trashed his car.

A

Slang

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22
Q

This is an example of a:

I responded to a 10-50.

A

Jargon

23
Q

This is an example of a:

We ID’d the S from the APB.

A

Nonstandard abbreviations

24
Q

Correct use of word:

_____ - seat of government. Also financial resources.

a. CAPITAL
b. CAPITOL

A

a. CAPITAL

25
Q

Correct use of word:

______ - the actual building in which the legislative body meets.

a. CAPITAL
b. CAPITOL

A

b. CAPITOL

26
Q

Correct use of word:

____ are you referring to?

a. whom
b. who

A

WHOM-used as an object

27
Q

_____ means Using Too Many Words.

A

Verbosity

28
Q

______ means to use Flowery and fancy words

A

Deadwood (Phrases and Repetition)

29
Q

Identify if the following sentence has a noun, predicate, verb, adverb, preposition, pronoun, or adjective.

John threw a rock.

A

Noun - John

Predicate - threw a rock

30
Q

Identify if the following sentence has a noun, predicate, verb, adverb, preposition, pronoun, or adjective.

Something happened to him.

A

Noun - Something
Verb - happened
Preposition - to
Pronoun - him

31
Q

Identify if the following sentence has a noun, predicate, verb, adverb, preposition, pronoun, or adjective.

Men were in the office.

A

Noun - Men, the office
Verb - were
Preposition - in

32
Q

Identify if the following sentence has a noun, predicate, verb, adverb, preposition, pronoun, or adjective.

He heard loud noises.

A

Pronoun - He
Verb - heard
adjective - loud
Noun - noises

33
Q

Identify if the following sentence has a noun, predicate, verb, adverb, preposition, pronoun, or adjective.

We slowly moved toward the house.

A 
Pronoun - We
Adverb - slowly
Verb - moved
Preposition - toward
Noun - the house
34
Q

______ is when you join two sentences together.

A

comma splice

35
Q

A sentence is a group of word that ________.

A

express a complete thought.

36
Q

Sentence fragments often occur through ______.

A

omission of words

37
Q

____ is often added to the 5 W’s of fact recording.

A

How

38
Q

This is an example of a:

She died in the house in which she was born at the age of 88.

A

misplaced modifier

39
Q

This is an example of a:

The toy collection booth was a success we gathered over 1,000 toys.

A

run-on sentence

40
Q

The plane’s ___________ made my ears pop.

a. ascent
b. assent

A

a. ascent

41
Q

The business had enough __________ to open a new store.

a. capital
b. capitol

A

a. capital

42
Q

The governor announced his decision to run for president at the _______ today.

a. capital
b. capitol

A

b. capitol

43
Q

The ____ of Texas is Austin.

a. capital
b. capitol

A

a. capital

44
Q

The following words are ________: barely, scarcely, and hardly.

A

negative in meaning

45
Q

The following words are ________: no, not, never, none, no one, nobody, nothing, nowhere, and neither.

A

negative terms

46
Q

When two negative words or words of negative meaning and negative words are used in the same clause, the result is a __________.

A

double negative

47
Q

This is an example of a:

The top branches of that tree near the front gate is crooked.

A

tense or number shift

48
Q

used as an object:

a. whom
b. who

A

whom

49
Q

______– a word that typically describes or modifies the meaning of a noun. Serve to point out a quality of a thing named to indicate its quantity or extent or to specify a thing as distinct from something else.

A

adjective

50
Q

____ a word or combination of words typically serving as a modifier of a verb, an adjective, another adverb, a preposition, a phrase, a clause, or a sentence, and expressing some relation of manner or quality, place, time, degree, number, cause, opposition, affirmation, or denial.

A

Adverb

51
Q

A _____ is a word that is the name of something (as a person, animal, place, object, quality, concept or action)

A

noun

52
Q

____ is a word that combines with a noun, pronoun, or noun equivalent (as a phrase or clause) to form a phrase that usually acts as an adverb, adjective, or noun.

A

Preposition

53
Q

_____ express an act, occurrence, or mode of being.

A

Verbs

54
Q

Answer such questions as:

When?, How long?, Where?, In what direction?, How? To what degree?

A

Adverb

CapCog 2020-21 (32 decks)

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