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Human Resources (Policy and Procedure) > !TEST**No. 401, Benefits > Flashcards

!TEST**No. 401, Benefits Flashcards

1
Q

What is the purpose of the benefits policy?

A

To help employees to build physical and financial security.

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2
Q

Who is required to enroll in City’s medical plan?

A
  • Reg status employees working minimum 20hrs weekly
  • Temp employee working average 30hrs weekly
  • *employee/dependent cost shared by City/employee**
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3
Q

Dental insurance?

A
  • work 20 hr weekly or more

- costs shared by City/employee

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4
Q

Vision insurance?

A
  • work 20 hr weekly or more

- cost shared by City and employe

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5
Q

Life insurance?

A

-regular status employee works 30 hrs or more is covered

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6
Q

Flex accounts?

A
  • regular status employee works min 20 hrs

- 2 types (health care, dependent care)

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7
Q

Retirement Health Savings?

A

-retire with 10 plus yrs will have all vacation over 160 hrs(paid at current rate) and 100% of sick leave (at 50% of hourly wage) over last 36 months put into RHS account at time of retirement.

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8
Q

Insurance benefits at retirement?

A
  • hired before July 1, 2005 with 5 plus yrs service can apply
  • hired after July 1, 2005 with 10 plus yrs service can apply
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9
Q

What is COBRA?

A

A continuation of Plan coverage, when it would normally end due to life event (death).

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10
Q

How can eligible spouse/dependent become qualified for COBRA?

A
  • death of spouse/parent
  • spouse work hours drop
  • spouse employment ends for reason other than gross misconduct
  • spouse gets Medicare
  • divorce/separated
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11
Q

Duration of COBRA coverage?

A
  • up to 18 months due to end of employment/less hours
  • up to 36 months due to death/divorce
  • for 36 months after date of Medicare
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12
Q

When is payment for COBRA coverage due?

A

NLT 45 days after date of election.

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13
Q

Who is enrolled in the AZ State Ret System or the PSPRS?

A

Any employee/temp working at least 20 hrs weekly for 20 weeks or more in a fiscal year.

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14
Q

What is Deferred Comp Plan?

A

Governmental 457 plan, is a retirement savings plan that allows employees to supplement existing retirement/pension benefits. (tax deferred until withdrawn).

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15
Q

What is Bereavement Leave?

A

Immediate family member death.
-40 hrs for reg status employee
-52 hrs for 52 hour per week employee
(any extra hours charged against sick/vacation leave)

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16
Q

Civic Duty Leave?

A

-a 2000 hour pool annually for all employees to draw from, to perform civic/community duties. (paid time off).

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17
Q

Who is eligible for Education Leave?

A

Regular status employees who work 40 hrs plus per week and completed 1 full year service, are allowed 20 hours per year (must be job related).

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18
Q

What is Election Day Leave?

A

3 consecutive hours immediately after polls opening, also prior to polls closing.

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19
Q

What is Exceptional Disability Leave?

A

Regular status employee who works 40+ hrs weekly, is unable to work due to injury/illness, and needs very long period of recovery, can apply (must be out of sick/vacation/comp time).

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20
Q

How many hours can an employee receive for Exceptional Disability Leave?

A
  • 5 - 10 yrs of service = 240 hours

- over 10 yrs service = 400 hrs

21
Q

What is FMLA Leave?

A

Gives employees up to 12 weeks of job-protected leave per year.

22
Q

How is an employee eligible for FMLA?

A

Must have worked 12 months, and worked minimum 1250 hrs over past 12 months.

23
Q

How are 2 married members employed by city, entitled to FMLA?

A

They are Jointly entitled to 12 weeks.

24
Q

When are employees expected to schedule FMLA Leave?

A

At a time when it least disrupts City Operations.

25
Q

What is employee responsibility with FMLA?

A
  • give all documentation the City needs
  • give as much notice as possible to Supervisor
  • 15 days to get medical/supporting doc to HR/RM
  • complete timesheet
  • report status to Supervisor and HR/RM
26
Q

What is Supervisor responsibility with FMLA?

A
  • comply with HIPAA for employee privacy
  • notify HR/RM when employee in hospital for 1+ days or unable to work for 3 consecutive days
  • submit Personnel Action Form to HR/RM
  • may update employee’s timesheet
27
Q

How is Holiday Special Leave given?

A

For full-time reg status employee:

  • 40hr work week gets 12 holiday hours
  • 52hr work week gets 15.6 holiday hours
28
Q

What is Industrial Leave?

A

Leave required for treatment/recuperation, from injury or illness gotten in course of employment.

29
Q

When does Industrial Leave coverage begin?

A

Coverage (worker’s comp) begins on 1st day of employment (no cost to employee).

30
Q

What are employee reporting responsibility, when injured on the job?

A
  • report injuries to supervisor NLT end of shift/beginning of next shift
  • immediately call 24/7 Nurse Hotline to report injury
  • go to City Med Center or give supervisor and RM the name, number of personal treating physician
  • schedule appts when it least disrupts City operations
  • get Work Status Report at every doctor’s visit
  • accept modified duty as offered by city (based on City need)
31
Q

Leave Without Pay?

A
  • requests go to department director

- requests must be made for 1 or more days (normally won’t exceed 1 full work week in a 2 week period)

32
Q

When can Medical Leave Of Absence be granted?

A

-when employee doesn’t qualify for FMLA
-when FMLA is exhausted
(leave is unpaid, can be used once sick/vacation is exhausted)

33
Q

What is the max number of hours an employee can use for Military Leave?

A
  • 320 hrs per fiscal yr (40 hr wk employee)
  • 416 hrs per fiscal yr for fire (52 hr wk employee)
  • *if called to duty, can be reemployed if performed 5 yrs or less cumulative service time
34
Q

How is Sick Leave accrued?

A

All regular status employees accrue .055 hrs of Sick Leave benefits per paid hr (not accrued for overtime).

35
Q

When does eligibility of Sick Leave benefits commence?

A

After completion of 30 days regular status employment.

36
Q

Can the city verify Sick Leave?

A
  • the City may require doctor’s verification for sick leave in excess of 3 days
  • City can refer employee to any city-designated doctor, to determine whether Sick Leave will be paid
37
Q

When can employees exercise the “Sick Leave Cash-In Option”?

A

During April and October of each year (cash-in month)

38
Q

How will Sick Leave Cash-In be paid?

A

1/3 of average hourly wage, for last 36 months.

39
Q

How is vacation accrued?

A

On a per hour basis.

  • less than 5 yrs = .066625
  • 5 to 10 yrs = .0765
  • 10 plus yrs = .095
40
Q

What are stipulations for donating leave?

A
  • from regular status employ to regular status employee
  • employee donating must have 40 hrs remaining afterward
  • fill out a Vacation Leave Donation form
  • once approved, PA Preparer will send to HR/RM for final approval
  • HR/RM sends to Payroll for processing
41
Q

What employees are covered by the City’s EAP program?

A

Reg status employees working 20hrs or more weekly.

covers counseling, financial/legal services

42
Q

How long can retirees opt to continue their Basic Life Insurance policy?

A

Up to age 70 (under group rate).

43
Q

How is request for Civic Duty Leave submitted?

A

Submitted to supervisor NLT 5 days in advance.

44
Q

Is FMLA Leave paid?

A

FMLA Leave is unpaid leave, but if you have sick/vacation time, you may use ALONG WITH FMLA so you continue to get paid.

45
Q

**What are supervisors responsibilities for employee injured at work?

A
  • Investigate
  • complete Incident Notification Report within 24 hrs
  • ensure employee reports injury to 24/7 Nurse Hotline
  • ensure employee gets work status report
  • keep informed of employee work status/restrictions
  • complete Personal Action Form (PA)
  • enter/approve all Time and Labor time codes
46
Q

What is difference between Sick Leave Payout at Resignation, and Sick Leave Payout at Retirement?

A

Resignation: with 5 or more yrs, paid 1/3 of hourly wage (average over last 36 months)
Retirement: with 10 or more years, paid into Retiree Health Savings account.

47
Q

What is Education Assistance?

A

Reg full-time employee receives education assistance in form of one-time, lump sum to offset costs.

48
Q

What are the one-time payment amounts for Education Assistance?

A
  • $400 for Associates
  • $800 for Bachelors
  • $1200 for Masters

Human Resources (Policy and Procedure) (26 decks)

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