Supervision of Pol-Ch 17, Conference Leading

Question 1

An interchange of views between persons with common problems and related interests, a mutual consultation involving the pooling of ideas and experiences by selected individuals for the purpose of analyzing problems that affect an organization and seeking solutions to them

Answer 1

Conference

Question 2

Members of a conference should be somewhat equal in position or rank if they are drawn from same organization to avoid stifling individual participation. These are called

Answer 2

horizontal conferences- these are more productive than vertical conf

Question 3

conferences consisting of persons with widely differing backgrounds, ranks or positions are called

Answer 3

vertical conferences

Question 4

one of the main benefits of the conference procedure is that it is a useful tool in solving difficult _____ or ______ problems

Answer 4

organizational, operational

Question 5

The conference is particular valuable when used by supervisors as a means of sharing _____ and ______ with subordinates and learning of their needs and desires

Answer 5

information and experiences

Question 6

Reasons for conference failure

Answer 6

*Most can be eliminated by practice, which is the key to successful conference leading.
*inability of the leader to inspire the confidence of members in the purpose of the conference
*If members gain the impression that the problem has already been decided on and a conclusion has already been reached by superiors, the conference is doomed to fail.
*Most novice conference leaders mistakes will be made because of his fear of losing control of the group. He either fails to assume it when it is needed or will exert it when it is not needed.
*Improper or careless selection of participants
*

Question 7

Taylor and Mears contend, regarding conferences

Answer 7

“In the early stages, the fewer the rules the better, as friendliness, tolerance and a keen desire to exchange ideas flourish best in a free atmosphere

Question 8

Conference planning

Answer 8

Conference checklist

formulation of the conference problem

Question 9

The degree of success of the conference will be closely related to the type of work done by

Answer 9

the leader in preparing it

Question 10

A good conference plan will help make possible the maximum accomplishment during the time allotted to the discussion. The conference plan is to the conference leader what the lesson plan is to the teacher. This often called the conference

Answer 10

Hot sheet

Question 11

Once it has been determined what the conference problem is, that it is soluble by this method, and that it has not already been solved, the leader should formulate it in a positive manner rather than a negative one.

Answer 11

empty

Question 12

Conference procedures

Answer 12

overview

general considerations

Question 13

This is perhaps the most important because the success achieved and impressions gained by participants will largely influence their acceptance of the procedure

Answer 13

First meeting of a conference to be held in a series

Question 14

responsibilities of conference leader

Answer 14

introduce the subject
state the problem
lead the discussion
encourage participation
maintain a permissive attitude
use reflection
give credit
respect confidence
summarize contributions

Question 15

Summarized by Loney when he stated

Answer 15

To accomplish the goals of conference, the leader must be a monitor, not a mentor. He must act friendly, impartial, alert, interested referee. To achieve these goals, he should be personable, sincere, patient, fair-minded, good listener, endowed sense of humor

Question 16

the key to conference effectiveness is

Answer 16

a permissive attitude will lend informality to the proceeding and will foster active participation,

Question 17

Competition between conferees will usually have a very beneficial effect on them. Leader can foster such competition by skillful application of the techniques of

Answer 17

reflection-

Question 18

Reflection- psychological principle can be applied in one of three levels.

Answer 18

*Reflection of content
Reflection of feelings
Reflection of core

Question 19

This reflection involves a rewording of what the member says without trying to interpret or change its meaning

Answer 19

reflection of content

Question 20

this reflection involves the process of clarifying or drawing out the feeling behind the statement or inflection

Answer 20

reflection of feeling

Question 21

this reflection is a summary made to ensure or gain an understanding of what has been said without changing its meaning.

Answer 21

reflection of core

Question 22

Use of questions in a conference

Answer 22

overhead questions
directed questions
reverse questions
relay questions
follow-up questions

Question 23

This question is useful to start or stimulate discussion on a contribution requiring emphasis or elaboration

Answer 23

overhead or general query.- directed to the entire group, phrased to be answered by any member. may be rhetorical or factual

Question 24

rhetorical questions

Answer 24

the answer may be implied in the question.. Asked in order to make a statement rather than to get an answer

Question 25

factual question

Answer 25

a question may call for a specific answer

Question 26

question that targets a specific participant for response

Answer 26

direct question

Question 27

with slight reframing, the original question can be directed back for a response based on the experience and background of the asker

Answer 27

reverse question

Question 28

leader can avoid answering questions directed to him by relaying them to other members of conference

Answer 28

relay question

Question 29

follow-up questions are a useful means of gaining what?

Answer 29

further information or clarifying a contribution
increasing participation
emphasizing points
stimulating discourse
shaping the conference
Their high quality is the badge of an effective leader

Question 30

to prevent needless repetition of contributions, the proper use of what the ____

Answer 30

conference chart

Question 31

conference chart will serve as a what?

Answer 31

record of the proceeding

Question 32

pitfall for conference leaders

Answer 32

overtalkative member
hostility
reticent member
obstructionist- the " I am against" attitude,    Anti-member
dogmatic member-
lack of group interest
disturbances
delicate or controversial problems
avoidance of promises

Question 33

conferee who has a predisposition toward the matter under discussion and who will not change his opinion or accept the point of view of others probably should never have been selected as a conference member in first place.

Answer 33

dogmatic member

Question 34

uncooperative conferee, with “I am against” attitude can be controlled if his remarks are completely ignored, if he receives no credit.

Answer 34

obstructionist

Question 35

Conference method of training is an inefficient means when new skills or knowledge must be imparted to participants, but is one of the best means available for problem solving.

Answer 35

summary