Starting the Project Flashcards
The approved version of the time-phased project budget, excluding management reserves, which can be changed only through formal change control procedures and is used as a basis for comparison to actual results.
Cost Baseline
A logical dependency used in the precedence diagramming method.
Precedence Relationship
A prototyping method that can use visuals or images to illustrate a process or represent a project outcome.
Storyboarding
Dynamic requirements and activities are repeated until they are deemed correct.
Iterative
A component of the project or program management plan that establishes the criteria and the activities for developing, monitoring, and controlling the schedule.
Schedule Management Plan
An information system consisting of the tools and techniques used to gather, integrate, and disseminate the outputs of project management processes.
PMIS
What are the inputs to develop a project scope statement?
- Scope Management Plan
- Project Charter
- Requirements Documentation
- OPAs
A bar chart of scheduled information where activities are listed on the vertical axis, dates are shown on the horizontal axis, and the activity durations are shown as horizontal bars placed according to start and finish dates.
Gantt Chart
__________ are closed when the contract terms of a __________ have been satisfied by both the buyer and seller.
* This occurs throughout the life of the project, not during project closure.
Procurements
A store of historical information about lessons learned in projects.
Lessons Learned Repository
An elicitation technique that brings together prequalified stakeholders and SME’s to learn about their expectations and attitudes about a proposed product, service, or result.
Focus Groups
The framework, functions, and processes that guide project managment activities in order to create a unique product, service, or result to meet organizational, strategic, and operational goals.
Project Governance
A formal or informal approach to elicit information from stakeholders by talking with them directly.
Interview
A management control point where scope, budget, actual cost, and schedule are integrated and compared to earned value for performance.
Control Account
The features and functions that characterize the product, service, or result.
Product Scope
A component of the project or program management plan that describes how a project team will acquire goods and services from outside of the performing organization.
Procurement Management Plan
Choosing part of a population of interest for inspection.
Statistical Sampling
Organized working sessions held by PM’s to determine what a project’s requirements are and to get all stakeholders together to agree on project outcomes.
Facilitated Workshops
The quantified description of acceptable variation for a quality requirement.
Tolerance
What are the inputs to creating a WBS?
- Scope management plan
- Project scope statement
- Requirements documentation
- OPAs and EEFs
A WBS component below the control account with known work content but without detailed schedule activities.
Planning Package
The __________ re-prioritizes the __________ as stories or requirements change. The business value determines the priority of the changes.
Product Owner / Backlog
The process of gathering and organizing data about product requirements and analyzing them against available alternatives including the purchase or internal manufacture of the product.
Make-or-Buy Analysis
The process of comparing the planned expenditure of project funds against any limits on the commitment of funds for the project to indentify any variances between the funding limits and the planned expenditures.
Funding Limit Reconciliation
A technique used to consolidate ideas created through individual brainstorming sessions into a single map to reflect commonality and differences in understanding and to generate new ideas.
Mind Mapping
The description of the project scope, major deliverables, assumptions, and constraints.
Project Scope Statement
Decisions made regarding the external purchase or internal manufacture of a product.
Make-or-Buy Decisions
A method of obtaining early feedback on requirements by providing a working model of the expected product before actually building it.
Prototypes
The approved version of a scope statement, WBS, and its associated WBS dictionary, that can be changed using formal change control procedures and is used as a basis for comparison to actual results.
Scope Baseline
The agreed-upon conditions or capabilities of a product, service, or outcome that the project is designed to satisfy.
Project Requirements
A technique that allows large number of ideas to be classified into groups for review and analysis.
Affinity Diagram
A component of the project management plan that describes how to identify and account for project artifacts under configuration control, and how to record and report changes to them.
Configuration Management Plan
A distinct scheduled portion of work performed during the course of a project.
Activity
The quantitative assessment of the likely number of time periods that are required to complete an activity.
Activity Duration Estimate
All costs incurred over the life of the product by investment in preventing nonconformance to requirements, appraisal of the product or service for conformance to requirements, and failure to meet requirements.
Cost of Quality
A project life cycle where the project scope is generally determined early in the project life cycle, but time and cost estimates are routinely modified as the project team’s understanding of the product increases.
Iterative Life Cycle
A set of conditions that is required to be met before deliverables are accepted.
Acceptance Criteria
The comparison of actual or planned products, processes, and practices to those of comparable organizations to identify best practices, generate ideas for improvement, and provide a basis for measuring performance.
Benchmarking
A mutually binding agreement that obligates the seller to provide the specified project, service, or result and obligates the buyer to pay for it.
Contract
The work that has to be completed to deliver the product , service, or result with the specified features and functions.
Project Scope
An adaptive project life cycle in which the deliverable is produced through a series of iterations that successively add functionality within a predetermined timeframe. The deliverable contains the necessary and sufficient capability to be considered complete only after the final iteration.
Incremental Life Cycle
A technique used to gain knowledge of a specific job role, task, or function in order to understand and determine project requirements.
Observation
Describes the procurement item in sufficient detail to allow prospective sellers to determine if they are capable of providing the products, services, or results.
Procurement SOW
A contract involving payment to the seller for the seller’s actual costs, plus a fee. Includes incentives for meeting certain objectives. Suited for project where parameters are uncertain.
Cost-Reimbursable
A technique to operate Scrum at scale for multiple teams working on the same product, coordinating discussions of progress on their interdependencies, and focusing on how to integrate the delivery of software, especially in areas of overlap.
Scrum of Scrums
The degree to which a set of inherent characteristics fulfill requirements.
Quality
A knowledge base of integrated patterns for enterprise-scale lean-agile development.
Scaled Agile Framework (SAFe)
The number of labor units required to complete a scheduled activity or WBS component, often expressed in hours, days, or weeks.
Effort
__________ is a project document used to record knowledge gained during a project so that it can be used in the current project and entered into the repository.
Lessons-Learned Register
Changes are relatively easy and waste is not costly. Complex environment where end product is not fully known and user feedback is very valuable.
Agile
An output of a schedule model that presents linked activites with planned dates, durations, milestones, and resources.
Project Schedule
A component of the project management plan that establishes the CCB, documents the extent of its authority, and describes how the change control system will be implemented.
Change Management Plan
What are the inputs to the project management plan?
- Project charter
- All sub plans + baselines
- EEFs and OPAs
The amount of time that a schedule activity can be delayed or extended from its early start date without delaying the project finish date or violating a schedule constraint.
Total Float
The amount of time an activity can be delayed from its ES without delaying the project finish date of the consecutive activities.
Float
A significant point or event in a project, program, or portfolio.
Milestone
A form of project life cycle in which the project, scope, time, and cost are determined in the early phases of the life cycle.
Predictive Life Cycle
A component of the project management plan that describes how the scope will be defined, developed, monitored, controlled, validated, and collected.
Scope Management Plan
An analytical technique that uses mathematical models to forecast future outcomes based on historical results.
Trend Analysis
A document that provides detailed deliverable, activity, and scheduling information about each component in the WBS.
WBS Dictionary
A hybird contractual arrangement containing aspects of both cost-reimbursable and fixed-price contracts. Combines a negotiated hourly rate and full reimbursement for materials. Suited for projects when a precise statement of work cannot be quickly prescribed. Includes not-to-exceed values.
Time and Material
A technique used to gain project requirements from current documentation evaluation.
Document Analysis
A set of attributes desired by the buyer which a seller is required to meet or exceed to be selected for a contract.
Source Selection Criteria
An agreement that sets the that will be paid for a defined scope of work. This contract type provides maximum protection for the buyer. Suited for projects with a high degree of certainty,
Fixed-Price
A technique for determining the cause and degree of difference between the baseline and actual performance.
Variance Analysis
Changes are expensive due to scrap and waste. Predictability and coordinated timing is important.
Predictive / Plan Driven
A component of the project or program management plan that describes how requirements will be analyzed, documented, managed, and collected.
Requirements Management Plan
What (3) components make up the scope baseline?
- Project scope statement
- WBS
- WBS Dictionary
A histogram that is used to rank causes of problems in a hierarchical format.
Pareto Chart
What is a review at the end of a phase in which a decision is made to continue to the next phase, to continue with modification, or to end a project or program?
Phase Gate
A tool to define scope that generally means asking questions about a product and forming answers to describe the use, characteristics, and other relevant aspects of what is going to be manufactured.
Product Analysis
A description of a project or product attribute and how to measure it.
Quality Metric
An __________ is a logical relationship that exists between two project activities.
Activity Dependency
Written sets of questions designed to quickly accumulate information from a large number of respondents.
Questionnaires
The process of managing procurement relationships, monitoring contract performance, making changes and corrections as appropriate, and closing out contracts.
Control Procurements Process
A project life cycle that is iterative or incremental. Also referred to as chang-driven or adaptive.
Agile Life Cycle
There are some costs to changes. Stakeholders are interested in another method, but not comfortable to fully adopt one method.
Hybrid
A technique used for dividing and subdividing the project scope and project deliverables into smaller, more manageable parts.
Decomposition
A collection on logically related project activities that culminates in the completion of one of more deliverables.
Project Phase
Dynamic requirements, as well as frequent small deliveries. Speed to deliver small increments is a major goal.
Incremental
A __________ is essentially a list of the expected work to deliver the product.
Product Backlog
A structured, independent process to determine if project activities comply with organizational and project policies, processes, and procedures.
Quality Audit
What are the inputs to collecting project requirements?
- Scope Management Plan
- Requirements Management Plan
- Stakeholder Management Plan
- Project Charter
- Stakeholder Register
A hierarchical description of the total scope of work to be carried out by the project team to accomplish the project objectives and create the required deliverables.
WBS
