Section 13E - Managing Resources Other Than Personnel

Question 1

Resource Advisors (RA) are appointed in writing by the responsibility center manager. In Resource Management System (RMS), what responsibilities do they have.

Answer 1

They 1) monitor and help prepare resource estimates; 2) help develop obligations and expense fund targets; 3) compare resource use in daily operations to projected consumption levels; and 4) serve as the primary Point of Contact (POC) on resource management matters for their responsibility center.

Question 2

What system establishes priorities, chooses policies and acts to obtain the desired results and required resources at an acceptable cost?

Answer 2

The Resource Management System (RMS).

Question 3

Resource Management System (RMS) elements includes 1) the execution plan; and 2) management and accounting systems. Name three other elements.

Answer 3

3) Participatory and committee management; 4) resource management teams; and 5) resource management training.

Question 4

Air Force managers oversee activities that cost money, but what do Resource Management System (RMS) duties refer to in terms of resources?

Answer 4

The stewardship of money, manpower and equipment.

Question 5

Headquarters Air Force (HAF) and MAJCOMs make decisions about using resources. What role do base-level resource managers play in this process?

Answer 5

They must effectively manage resources, but do not control initial resource allocations.

Question 6

Financial management is inherent to command. (T/F)

Answer 6

True. (Commanders review, validate and balance the execution plan to ensure successful financial management.

Question 7

Commanders actively review financial programs foe each work center responsibility center that reports to them. How do they improve resource management?

Answer 7

They inquire about program conditions, review causes, weigh alternatives, direct actions and allocate sufficient resources to Resource Management System (RMS) training and resource management team efforts.

Question 8

What do responsibility center managers do?

Answer 8

They 1) plan, direct and coordinate organizations’ activities; 2) analyze subordinate organizational plans; 3) identify imbalances in resource distribution; 4) analyze alternative action; and 5) balance program.

Question 9

The cost center is the basic production flight or work center. What do cost center managers do?

Answer 9

They regulate the consumption of work hours, supplies, equipment and services within their cost center, and shift resources to or from various production tasks within the cost center to ensure the proper mix or provide emphasis where required

Question 10

The financial working group provides ____ guidance to base activities regarding their primary responsibility resources.

Answer 10

Technical.

Question 11

What is supply discipline?

Answer 11

The effort to conserve, protect and maintain available government systems, supplies, equipment and real property for operational requirements in the best possible condition, in constant readiness and in the absolute minimum quantity necessary to accomplish assigned tasks.

Question 12

What four roles do commanders, subordinates, supervisors and individuals play in supply discipline?

Answer 12

They must 1) accurately maintain property records to reflect current inventory and property conditions; 2) ensure personnel carefully and economically use and safeguard property; 3) provide adequate security, protection and storage for property; and 4) make recommendations for preventing Fraud, Waste and abuse (FWA).

Question 13

Who provide sound financial management and advice to the commander and staff in RMS, and promotes responsible and proper financial management to ensure the economical and efficient use of resources (consistent with statutory and regulatory requirements)?

Answer 13

Comptrollers.

Question 14

What financial working group is composed of line and staff RA and responsibility center managers. What do they manage. canters and base-level budgetary guidance

Answer 14

1) manages commodities and resource integral to the operating activities of the base or unit; 2) develops requirements and revisions for the base or unit execution plans; 3) reviews all appropriated fund execution plans; 4) makes recommendations to the financial management board or final approval; and 5) presents the financial management board with recommendations for unfunded requirement prioritization and fund target adjustments between responsibility

Question 15

A property ____ is any person designated by the organization commander or chief of staff agency responsible for government property in his or her possession.

Answer 15

Custodian.

Question 16

Property custodian must 1) plan and forecast requirements to meet mission goals; and 2) prepare and forward material requests to the proper agency. Name threes more responsibilities.

Answer 16

3) Sig custody receipts or listings for property charged to their organization; 4) report property loss or irregularities to their immediate commanders or accountable officers; and 3) take action to reconcile and correct property records.

Question 17

For what may property custodians be held liable?

Answer 17

The loss, destruction or damage of any property or resources under their control.

Question 18

Who is responsible for the efficient and economical use of an organization’s resources?

Answer 18

All Air Force commanders and supervisors.

Question 19

What is everyone’s principal responsibility when dealing with resources that appear to be cost-free assets?

Answer 19

To ensure these resources are used in the most-effective manner.

Question 20

Which budget covers costs associated with the operation of all Air Force organizations?

Answer 20

The operating budge. (Operating an a FY basis, its approval by higher headquarters gives obligation authority to accomplish the mission.)

Question 21

The FY represents the period beginning the first dat of ____ and ending the last day of the following ____.

Answer 21

October; September.

Question 22

Abuse of the system, resource waste and acts of ____ costs the Air Force millions in dollars and resources each year.

Answer 22

Fraud.

Question 23

____ is intentional deception that unlawfully deprives the Air Force of something of value or to secure for an individuals a benefit, privilege, allowance or considerate to which he or she is not entitled.

Answer 23

Fraud.

Question 24

____ is the extravagant, careless or needless expediter of Air Force funds or consumption of Air Force property because of deficient practices, systems controls or decisions (including improper practices that are not prosecutable as fraud).

Answer 24

Waste.

Question 25

Should you consider wartime and emergency operations when explaining possible waste in the Air Force?

Answer 25

Yes. (For example, legitimate stockpiles and reserves for wartime needs, which might appear redundant and costly, are not considered waste.)

Question 26

Abuse is the ____ wrongful or improper use of AF resources.

Answer 26

Intentionally.

Question 27

Preventing Fraud, Waste and Abuse (FWA) is a minor concern to the AF. (T/F)

Answer 27

False. (It is a primary concern.)

Question 28

Who provides policy guidance, develops procedures and establishes and evaluates the Air Force Complaints and Fraud, Waste and Abuse (FWA) programs?

Answer 28

The Secretary of the Air Force, IG (SAF/IG). (IGs at every level establish and direct these programs.)

Question 29

Air Force personnel have a duty to promptly report Fraud, Waste and Abuse (FWA) to whom?

Answer 29

An appropriate supervisor or commander, an IG or other appropriate inspector, or through an established grievance channel. (You may also report FWA to the Air Force Audit Agency, the Air Force OSI, security forces or other proper authorities.)

Question 30

Which office investigates criminal allegations of FWA?

Answer 30

Air Force OSI.

Question 31

Try to resolve FWA issues using command channels at the ______ level possible before taking them to higher levels or the IG.

Answer 31

Lowest level.

Question 32

How may individuals submit FWA disclosures?

Answer 32

By memorandum, in person or by FWA hotlines.

Question 33

You must identify yourself when reporting FWA. T/F

Answer 33

False. (You may remain anonymous.)

Question 34

The information in a FWA disclosure or complaint is privileged and confidential. T/F

Answer 34

False. (But disclosure is strictly limited to an official need-to- know basis.)

Question 35

When may FWA complaint information be disclosed?

Answer 35

Only 1) when required by law or regulation; 2) when necessary to take adverse action against a subject; or 3) with the approval of the Secretary of the Air Force, IG (SAF/IG)

Question 36

Access to the FWA summary results is limited in what ways?

Answer 36

The nature of the allegation and findings determine what information is releasable, Complainants and witnesses have restricted access to IG records as provided by the FOIA and PA. Whistleblower witnesses have additional rights.

Question 37

Whistleblowers have no additional rights to information, determined by the nature of the allegations and findings of fraud, waste and abuse summary. T/F

Answer 37

False. (Dependingon the nature of the allegations.)

Question 38

Are “third-party” fraud, waste and abuse complainants entitled to a response regarding an alleged wrong that don’t directly affect them?

Answer 38

Only if they are authorized to receive information via freedom of information act or privacy act release

Question 39

Operational needs and mission requirements are dependent upon the availability of environmental resources. T/F

Answer 39

True.

Question 40

The Air Force and DoD establish and maintain an EMS per EO ________, strengthening federal environmental, energy, and transportation management.

Answer 40

EO 13423

Question 41

What are seven ways the EMS sustains and enhances mission capability?

Answer 41

1) maintains compliance with all applicable environmental laws, regulations and policy requirements;2). Implements P2 solutions;3). Sustains natural, cultural, built and human resource;4) incorporates EMS and ESOH considerations to improve mission capacity and prevent waste; 5) provides community outreach; 6) incorporates EMS elements into operations where appropriate; and 7) meets or exceeds performance measures.

Question 42

What four aspects of the EMS fall under the Plan step?

Answer 42

1) Scope and environmental policy; 2) identify environmental aspects; 3) legal and other requirements; and 4) objectives, targets and programs.

Question 43

Name seven aspects of the EMS that fall under the Do step.

Answer 43

1) EQ programming and budgeting; 2) roles and responsibilities; 3) internal/external communication; 4) document and records management; 5) emergency response; 6) education, training and awareness; and 7) operational controls.

Question 44

What six aspects of the EMS fall under the Check step?

Answer 44

1) Compliance and conformance assessments; 2) performance monitoring;; 3) natural infrastructure assessment; 4) equipment calibration; 5) corrective and preventive action; and 6) legal compliance tracking and reporting.

Question 45

Name the two aspects of the EMS that fall under the Act step.

Answer 45

1) Environmental Safety and Occupational Health Council (ESOHC) management review; and 2) continual improvement.

Question 46

List 10 of the 22 programs that are a part of the EMS.

Answer 46

1) POL; 2) P2; 3) Air Quality; 4) Drinking Water; 5) Waste Water; ^ Stormwater; 7) Solid and Hazardous Waste; 8) Storage Tanks; 9) Noise; 10) Natural Resources; 11) Cultural Resources; 12) Hazardous Materials; 13) Toxics; 14) Occupational Health; 15) Safety; 16) Energy; 17) Green Procurement; 18) Environmental Restoration; 19) Environmenal Impact Analysis Process (EIAP); 20) ESOHCAMP; 21) Pest management; and 22) Recycling.