Section 11D - Enlisted Performance Reports

Question 1

There are many exceptions and special rules involved in EPR submission requirements. If in doubt, which AFI should you refer to?

Answer 1

AFI 36-2406, Officer and Enlisted Evaluation Systems. (Or contact the Military Personnel Section (MPS) for assistance.)

Question 2

Raters submit an EPR when the ratee is a(n) ____ or below, has 20 or more months of Total Active Military Service (TAFMS), has not yet had a report and 120 calendar days of supervision have elapsed.

Answer 2

A1C. (The reason for the report is “Initial.”)

Question 3

An EPR is submitted if the ratee is a SrA or above, has not had a report for at least a year, and 120 calendar days of supervision have elapsed. What is the reason for this report?

Answer 3

“Annual.”

Question 4

Raters submit an EPR when a member is placed on (or removed from) the control roster according to AFI 36-2907, Unfavorable Information File (UIF) Program, and ____ calendar days of supervision have elapsed.

Answer 4

60 calendar days. (The reason for the report is “Directed by Commander.”)

Question 5

Raters submit an EPR to document unsatisfactory or marginal performance or to document a significant improvement in duty performance after ____ calendar days of supervision have elapsed.

Answer 5

120 calendar days. (The reason for the report is “Directed by Commander.”)

Question 6

Raters do NOT submit and EPR for an A1C or below with less than ____ months of Total Active Federal Military Service (TAFMS).

Answer 6

20 months.

Question 7

Raters do NOT submit an EPR for individuals who are in prisoner status, on ____ leave or AWOL.

Answer 7

Appellate.

Question 8

Raters do NOT submit an EPR for individuals who died on active duty, with what exception?

Answer 8

A report is optional if it was already being processed at the time of death.

Question 9

The criteria must all be met before personnel with an approved retirement date no longer require and EPR.: 1) the retirement date is within one year of the projected annual closeout date of the report and the retirement application was approved prior to the projected annual closeout date. Name the other two.

Answer 9

2) The member will not be considered for promotion before the retirement date; and 3) retirement is not withdrawn. (The rater may still decide to write the report even though it is not required.

Question 10

An EPR for personnel with an approved separation date is not required if the date of separation is within ____ month(s)/year(s) of the projected annual closeout date and the separation was approved before the projected annual closeout date.

Answer 10

One year. (The rater may still decide to write the report even though it is not required.)

Question 11

When processing EPRs, the rater reviews the EPR notice and may provide a copy to the rate. (T/F)

Answer 11

True.

Question 12

When processing EPRs, an EPR notice indicates the rate has an Unfavorable Information File (UIF). What must the rater do?

Answer 12

Review the contents of the UIF before preparing the EPR.

Question 13

When processing EPRs, what two documents must be reviewed before writing the EPR?

Answer 13

The EPR notice and the rate’s Personnel Information File (PIF).

Question 14

When processing performance reports, when is the completed EPR due to the Military Personnel Section (MPS)?

Answer 14

No later than 30 days after closeout.

Question 15

When processing EPRs, what actions occur after the rating chain completes the EPR?

Answer 15

The rating chain forwards the EPR to the Military Personnel Section (MPS) and the rater and ratee conduct feedback and finalize the EPR.

Question 16

When processing EPRs, personnel in the Military Personnel Section (MPS) update the EPR rating in the Military Personnel Data System (MilPDS) and upload the digitally-signed form into the Case Management System (CMS). What occurs next?

Answer 16

CMS transfers the evaluation to the Air Force Personnel Center (AFPC) for inclusion into the rate’s Automated Record Management System (ARMS) record. (IF the EPR contains handwritten signatures, the original is mailed to the AFPC for inclusion in ARMS and promotion records.)

Question 17

Who prepares the EPR?

Answer 17

The rater (normally the immediate supervisor).

Question 18

Who prepares the EPR if the rater dies, is MIA, is captured or interned, becomes incapacitated or is relieved of evaluation responsibility during the period of the report?

Answer 18

The rater’s rater.

Question 19

If the rater’s rater assumes EPR duties but cannot obtain sufficient knowledge of the rate’s duty performance, what action does the Air Force Personnel Center (AFPC) authorize?

Answer 19

Filing an AF Form 77, Letter of Evaluation, in the ratee’s record stating why a report could not be prepared for that period.

Question 20

AF Form ____ is the EPR for AB-TSgt.

Answer 20

AF Form 910

Question 21

The senior EPR, AF Form 911, is filed for which ranks?

Answer 21

MSgt-CMSgt.

Question 22

What information is required in Section I, Ratee Identification Date of the AF Forms 910 and 911?

Answer 22

1) Name; 2) SSN; 3) Grade; 4) Duty AFSC (DAFSC); 5) Organization, Command, Location and Component; 6) Personnel Accounting Symbol (PAS) Code and Senior Rater Identification (SRID); 7) Period of Report; 8) Number of Days Supervision; and 9) Reason for report.

Question 23

What information is required in Section II, Job Description of AF Forms 910 and 911?

Answer 23

1) Duty Title; 2) Significant Additional Duty(s); and 3) Key Duties, Tasks and Responsibilities.

Question 24

What are the guidelines for completing the key duties, tasks and responsibilities in Section II, Job Description of AF Form 910 and 911?

Answer 24

1) Enter a clear description of the rate’s duties; 2) avoid jargon and acronyms; 3) describe tasks performed, how selective the rate’s assignment is and the stop or level of responsibility; 4) include the dollar value of projects managed and the number of people supervised; and 5) optionally, include earlier duties or additional duties held during the reporting period if they influence ratings and comments.

Question 25

How does the rater complete Section III, Performance Assessment of AF Form 910 and 911?

Answer 25

By 1) placing an “X” in the block that accurately describe the rate’s performance in each assessment block - Does Not Meet, Meets, Above Average or Clearly Exceeds; and 2) using bullet statements to describe the action, impact and result of the performance within each criterion.

Question 26

When completing Section III, Performance Assessment of AF Form 910 and 911, how can additional evaluations show disagreement with the rater’s ratings?

Answer 26

By marking “non-concur” and making specific comments regarding the exact standard(s) and/or comment(s) they disagree with in Section VI of the form.

Question 27

In Section IV, Rater Information of AF Form 910 and 911, the forms have ____ signature and auto date capability.

Answer 27

Digital. (If digital signatures cannot be used, sign in reproducible black or blue ink.)

Question 28

The rater should not sign Section IV, Rater Information of AF Form 910 or 911 until on or after the closeout date. (T/F)

Answer 28

True. (The assessment and feedback block will be locked and additional rater signature will be unlocked with the rater’s digital signature.)

Question 29

What should the rater consider when completing Section V, Overall Performance Assessment of AF Form 910 and 911?

Answer 29

The rates’s readiness for increased rank and responsibility, and how he or she compares to others in the same grade and AFSC.

Question 30

What are the five possible ratings in the rater’s and additional rater’s assessment in Section V, Overall Performance Assessment of AF Form 910 and 911?

Answer 30

1) Poor; 2) needs improvement; 3) average; 4) above average; and 5) truly among the best.

Question 31

When completing AF Forms 910 and 911, how does the rater certify performance feedback was provided?

Answer 31

By entering the date when the most recent feedback was provided in Section V. (If feedback was not provided, state the reason why or enter “N/A” if it was not required.)

Question 32

Section VI, Additional Raters Comments of AF Form 910 and 911 is used to support rating decisions and allow evaluators to comment on the ratee’s overall performance and potential as compared to others in the same grade. What is it important to remember when completing this section?

Answer 32

1) When agreeing with the report, mark the “concur” block; 2) use bullet format to provide meaningful comments; 3) do not repeat comments; 4) the additional rater must be the rater’s rater unless the additional rater doesn’t meet grade requirements; and 5) the rater and additional rater should discuss any disagreements.

Question 33

When completing Section VI, Additional Rater’s Comments of AF Forms 910 and 911, prior to evaluators are given an opportunity to change the evaluation, but will not change it just to satisfy an evaluator who disagrees. What action occurs if the evaluators still disagree after discussion?

Answer 33

The disagreeing evaluator marks the “non-concur” block and comments on each item in disagreement.

Question 34

On AF Form 910, Section VII and AF Form 911, Section X, Functional Examiner/Air Force Advisor, an Air Force advisor advises raters when the final evaluator on an EPR is not an Air Force officer or Department of the Air Force official. What grade must this advisor be for EPRs on TSgt and below? MSgt and above?

Answer 34

The advisor must be a MSgt or above to EPRs for TSgt and below; Major or above for MSgt-CMSgt.

Question 35

The Air Force advisor may change any statement or rating on AF Forms 910 or 911. (T/F)

Answer 35

False. (He or she may provide clarification regarding the rate’s duty performance on AF Form 77 and attach it to the EPR.)

Question 36

Which AF Form includes Section VII, Reviewer’s Comments - AF Form 910 or 911?

Answer 36

AF Form 911.

Question 37

Do not use Section VII, Reviewer’s Comments of AF Form 911 if Section VI, Additional Rater’s Comments is not completed. What is entered on the form if the additional rater is the final evaluator?

Answer 37

Enter “This section not used.” (If used, this section requires comments in bullet format. The reviewer will mark the “concur” or “non-concur
block and make appropriate comments if applicable.)

Question 38

When may senior raters endorse an AF Form 911?

Answer 38

1) To differentiate between individuals with similar performance records when using the AF Form 911 for personnel decisions; 2) to meet the minimum grade requirement to close out the report; 3) when the rate meets Time in Grade (TIG) requirements for promotion; or 4) when the ratee is a CMSgt or CMSgt-selectee.

Question 39

In Section VIII of AF Form 910 and Section XI of AF Form 911, Unit Commander/Civilian Director/Other Authorized Reviewer, the unit or squadron section commander influences ____, removes exaggerations, identifies inflated ratings, and provides information to evaluators for finalizing the reports.

Answer 39

Report quality.

Question 40

If the commander agrees with the report, he or she marks the “concur” block and digitally signs the space provided in Section VIII or AF Form 910 or Section CI of AF Form 911, Unit Commander/Civilian Director/Other Authorized Reviewer. Where does he or she provide comments if there is a disagreement?

Answer 40

On AF Form 77.

Question 41

When completing Section VIII of AF Form 910 or Section XI of AF Form 911, Unit Commander/Civilian Director/Other Authorized Reviewer, commanders who are part of the rating chain fill out both the commander’s review section and the appropriate evaluator’s section, signing the report twice. The to signatures serve what separate purpose?

Answer 41

1) As an evaluator regarding duty performance; and 2) as a commander regarding quality review. (Enlisted personnel authorized to perform the commander’s review must include the works “Commander,” “Commandant,” or “Detachment/Flight Chief,” in the signature block.)

Question 42

How does the final evaluator complete Section VIII, Final Evaluator’s Position of AF Form 911?

Answer 42

By placing an “X” in the appropriate block for the level of endorsement.

Question 43

Does Section IX, Time in Grade (TIG) Eligible of AF Form 911 apply to the rate’s actual promotion eligibility as of the closeout date or to the TIG eligibility for the senior rater endorsement?

Answer 43

The TIG eligibility for the senior rater endorsement.

Question 44

When completing Section IX, Time in Grafe (TIG) Eligible of AF Form 911, to whom do TIG requirements not apply?

Answer 44

CMSgt, CMSgt-selectees or reservists. (SMSgt-selectees are not eligible for senior rater endorsement because they are not TIG eligible for the next promotion cycle.)

Question 45

Which section of AF Form 910 and 911 includes the ratee’s signature?

Answer 45

Section IX of AF Form 910 and Section XII of AF Form 911, Ratee’s Acknowledgement.

Question 46

You may not comment on duty history or performance outside the current reporting period on any Enlisted Evaluation System (EES) document. (T/F)

Answer 46

True.

Question 47

Mentioning previous reports or rating on any Enlisted Evaluation System (EES) form is prohibited, with what exception?

Answer 47

They may be mentioned in conjunction with performance feedback sessions.

Question 48

Evaluators do not refer to performance sessions in any area of an Enlisted Evaluation System (EES) form except where?

Answer 48

In the performance feedback certification block (Section V).

Question 49

A serious incident occurs after the Enlisted Evaluation System (EES) closeout date, but before the report becomes a matter of record. What must you do?

Answer 49

Request an extension of the closeout date.

Question 50

Who has the authority to extend Enlisted Evaluation System (EES) closeout dates?

Answer 50

Air Force Personnel Center (AFPC).

Question 51

Extensions for Enlisted Evaluation System (EES) closeout dates are limited to the time necessary to complete actions, not to exceed ____ days.

Answer 51

59 days.

Question 52

When writing an EPR, when can you mention incidents that occurred in a previous reporting period?

Answer 52

Only when the events add significantly to the performance report, were not known to other evaluators and/or were not previously included in a performance report.

Question 53

An event came to light after an EPR became a matter of record, but occurred during the period of the report. When could this incident be reported?

Answer 53

In the ratee’s next report (because the incident was not previously reported).

Question 54

When writing an EPR, be sure performance information is reliable and supported by substantial evidence. Who should you consult with to determine whether this information is appropriate?

Answer 54

The servicing Staff Judge Advocate (SJA).

Question 55

Is it appropriate to mention “SSgt Johnson was acquitted of assault charges” or that “involuntary separation action was unsuccessful” when writing an EPR?

Answer 55

No. (You may, however, mention the underlying conduct that formed the basis for your action).

Question 56

EPRs may not mention confidential statements, testimony or data obtained by or presented to boards under AFI ____, Safety Investigations and Reports.

Answer 56

AFI 91-204.

Question 57

On an EPR, do not mention actions with guaranteed rights of appeal that are taken by an individual outside the normal chain of command. (T/F)

Answer 57

True. (i.e., IG, Air Force Board of Correction of Military Records (AFBCMR), equal opportunity and treatment complaints and Congressional inquiries).

Question 58

Can you mention awards or nominations such as “outstanding maintainer” or “12 Outstanding Airmen of the Year” on an EPR?

Answer 58

Yes. (But do not mention recommendations for decorations unless they were approved or presented during the reporting period.)

Question 59

What caution should be used in the EPR process when referring to the race, ethnic origin, gender, age or religion of the ratee?

Answer 59

Do not refer to these items in such a way that others could interpret as reflecting favorable or unfavorable on the person. (For example, “TSgt Scott is the first female ever selected for training…” is an inappropriate reference to gender.)

Question 60

Evaluators are prohibited from making EPR comments on the ratee’s involvement in cultural or church activities. (T/F)

Answer 60

False. (But do not mention specific religious denominations, etc.)

Question 61

Can a performance report mention the ratee’s disqualification under DoD 5210.42-R/AFMAN 10-3902, Nuclear Weapons Personnel Reliability Program (PRP)?

Answer 61

No. (But you may reference the behavior that resulted in the action.

Question 62

In Enlisted Evaluation System (EES) documents, what should the rater’s comments regarding drug or alcohol abuse rehabilitation programs focus on?

Answer 62

The resulting behavior, conduct or performance, not the actual consumption of alcohol or drugs or participation in a rehabilitation program.

Question 63

May WAPS scores, SNCO promotion scores, board scores, etc., be mentioned on an EPR?

Answer 63

No.

Question 64

May EPR comments include positive and/or negative statements about marital status, family activities, employment, education or volunteer service activities of the member’s family?

Answer 64

No.

Question 65

Why are broad statements such as “top five percent Airman” or “clearly a top on percent SNCO” not allowed on performance reports?

Answer 65

Because the evaluator does not have first-hand knowledge of all Airmen of SNCOs. (Broad statement slack credibility.)

Question 66

If the rate does not meet Air Force fitness standards, how should commanders refer to physical fitness and/or body composition scores on EPR?

Answer 66

Focus on the reasons and/or behavior that resulted in the poor physical assessment, rather than on the overall numerical scores.

Question 67

An EPR is a referral report if it contains a “Does Not Meet Standards” in and Section III block or if the rate receives a “Poor” (overall rating “1”) or “Needs Improvement” (overall rating “2”) in Section V. What additional circumstances require referral?

Answer 67

An EPR that contains derogatory comments or implies or refers to behavior not meeting minimum acceptable standards of personal conduct, character or integrity. (It may not have an overall rating of “5.”)

Question 68

Evaluators do not normally refer an EPR more than once, although a report may be referred several times during processing. When may EPR reports be referred more than once?

Answer 68

When 1) referred again to allow the ratee to rebut a report that, after initial referral, was corrected or changed before becoming a matter of record; or 2) a subsequent evaluator gives additional referral ratings or comments.

Question 69

A ratee has ____ duty days to submit comments and the rebuttal for a referral report.

Answer 69

3 duty days.

Question 70

____ cover periods of ratee performance too short to require a performance report or periods of time when the rate is under someone other that the designated reported.

Answer 70

Letters of Evlauation (LOE).

Question 71

What are Letters of Evaluation (LOE) used for?

Answer 71

To prepare the ratee’s next EPR (but they are not attached to the report).

Question 72

Except for ____, evaluators may paraphrase or quote information provided in Letters of Evaluation (LOE).

Answer 72

Stratifications.

Question 73

Letters of Evaluation (LOE) are optional, with what exception?

Answer 73

They are mandatory for active duty A1Cs and below (With less than 20 months of Total Active Federal Military Service (TAFMS)) when the reporting official changes due to PCS or Permanent Change of Assignment (PCA) of the ratee or rater. (The rater must have at least 60 days of supervision.)