Project risk and project organisation Flashcards
What is a ‘risk’? (2 points
Unplanned event with negative impact to the project goals
What could be a ‘risk analysis procedure’? (5 points
identify risks
classify and evaluate them
define possible strategies and measures
implementation
monitoring
How to classify risks? Please provide one example for each? (6+6 points
PESTEL FORMULA
political, economical, social, technical, environmental, legal
POLITICAL -change in policies may effect project
ECONOMICAL - eg recession may cause budget cuts
SOCIAL - social trends may change projects acceptance
TECHNICAL - technical failure eg new software encounters unforseen issue
ENVIRONMENT - eg when building long periods of rain delay the project
LEGAL - eg new health and safety regulations may impact project
how could you deal with risks (figure. 3 points)
Create a matrix that plots the damage in £ against the probability of occurrence. if both are high avoid. mid reduce. both low accept the risk
Please tell what 3 ‘organisation types’ exist and what are their advantages and disadvantages? (3+3+3 points
STAFF ORGANISATION
Project manager as a consultant and coordinator
+easy to set up and dissolve + employees remain in departments
- PM has no rights to issue instructions
- high communication effort
PURE ORGANISATION independent organisation for project
+ PM can issue technical and disciplinary directives
+ clear structure, short decision path
- high effort for reintegration of employees after project end
MATRIX ORGANISATION
combination of both, project manager has technical authority
+ knowledge exchange across departments
+ no need reintegration
- conflicts between management and project manager, problems prioritising.
What is a ‘steering committee’ and what is their task? (2 points,
makes decisions, prioritses tasks, approves changes, provides advice and support.
Like a dotted line above project manager
