Program Life Cycle Management Flashcards
List five items that occur in the program definition phase.
- Program Authorized
- Develop Program Roadmap
- Formulate Business Case
- Formulate Program Charter
- Prepare Program Management Plan
List three items in the program delivery phase.
- Program activities performed in accordance to the Program Management Plan
- Components are initiated, planned, executed, transitioned, and closed
- Benefits are delivered, transitioned, and sustained
List two activities in the program closure phase.
- The program benefits are transitioned to the sustaining organization
- The program is formally closed
What are the two sub-phases in program definition?
Program Formulation and Program Planning
When is the program manager selected?
Program Formulation
When is the program sponsor assigned?
During Program Formulation
What are two key roles of the program sponsor?
- Secure funding for program
2. Select program manager
What happens if the business case is developed before program formulation?
It is revised and updated accordingly.
What happens if the program is not authorized?
Information should be recorded and captured in lessons learned repository.
When are the outputs of the program formulation phase updated?
Throughout program definition phase as business results are measured and planned outcomes become more defined.
How are program activities and integration management used throughout the program life cycle?
To effectively use resources, knowledge, and skills to deploy components.
What is all work performed in a program for program management considered?
Program activiteis
What five activities in program integration management are needed to incorporate components into the program?
- Identify
- Define
- Combine
- Unify
- Coordinate
Why is program infrastructure development performed?
To investigate, assess, and plan the support structure that will assist the program in achieving its goals.
When does program infrastructure development begin?
Initiated in program definition phase and may be repeated
Can program infrastructure development be repeated?
Yes, may be repeated at any time during the program life cycle in order to update or modify the infrastructure
What are two purposes of program infrastructure development?
To establish the management and resources needed for the program and components.
When is the program core team formed?
In program infrastructure development.
What is the purpose of the PMIS?
To have tools to collect, integrate, and communicate info
Who is responsible for initiating a request for a new component?
Program Manager
Who approves the request to initiate a new component?
Program Steering Committee
What is the program manager’s role if the component is approved?
Determine if priority of existing components should be redefined.
Who determines if a component’s initiation is accelerated or deferred?
Program team, defined by its needs.
What is the next step if the request to close or transition is approved by the customer or sponsor?
Formal request sent ot program steering committee for review and approval.
What happens if the component transition is approved?
The program roadmap is updated
What are three items that are affected with the approval or disapproval of a transition or closure request?
High-level milestones, scope, timing of major stages
What are three items involved in monitoring and controlling the program?
Collecting, measuring, and distributing performance info
How does monitoring support controlling?
Determines when controlling activities are needed to bring the program back into alignment with strategic priorities.
What are two outputs from ongoing controlling?
Program performance reports and forecasts
What is included in a program performance report?
A summary of progress on all program components.
When does component transition occur?
If there are immediate benefits or if the components deliver benefits at the same time.
When is the program closed?
When the program charter is fulfilled or if it needs to be terminated early given internal/external conditions.
What happens if benefits continue to be realized after the program closes?
They are managed as part of organizational operations.
Who provides final acceptance to close the program?
Program Steering Committee
List four high-level areas in program formulation that are assessed.
- Scope
- Risks
- Costs
- Expected Benefits
In program formulation, are programs ever cancelled?
Yes, if the activities show the program lacks a strong business case.
