Program Life Cycle Management

Question 1

List five items that occur in the program definition phase.

Answer 1

1. Program Authorized
2. Develop Program Roadmap
3. Formulate Business Case
4. Formulate Program Charter
5. Prepare Program Management Plan

Question 2

List three items in the program delivery phase.

Answer 2

1. Program activities performed in accordance to the Program Management Plan
2. Components are initiated, planned, executed, transitioned, and closed
3. Benefits are delivered, transitioned, and sustained

Question 3

List two activities in the program closure phase.

Answer 3

1. The program benefits are transitioned to the sustaining organization
2. The program is formally closed

Question 4

What are the two sub-phases in program definition?

Answer 4

Program Formulation and Program Planning

Question 5

When is the program manager selected?

Answer 5

Program Formulation

Question 6

When is the program sponsor assigned?

Answer 6

During Program Formulation

Question 7

What are two key roles of the program sponsor?

Answer 7

1. Secure funding for program

2. Select program manager

Question 8

What happens if the business case is developed before program formulation?

Answer 8

It is revised and updated accordingly.

Question 9

What happens if the program is not authorized?

Answer 9

Information should be recorded and captured in lessons learned repository.

Question 10

When are the outputs of the program formulation phase updated?

Answer 10

Throughout program definition phase as business results are measured and planned outcomes become more defined.

Question 11

How are program activities and integration management used throughout the program life cycle?

Answer 11

To effectively use resources, knowledge, and skills to deploy components.

Question 12

What is all work performed in a program for program management considered?

Answer 12

Program activiteis

Question 13

What five activities in program integration management are needed to incorporate components into the program?

Answer 13

1. Identify
2. Define
3. Combine
4. Unify
5. Coordinate

Question 14

Why is program infrastructure development performed?

Answer 14

To investigate, assess, and plan the support structure that will assist the program in achieving its goals.

Question 15

When does program infrastructure development begin?

Answer 15

Initiated in program definition phase and may be repeated

Question 16

Can program infrastructure development be repeated?

Answer 16

Yes, may be repeated at any time during the program life cycle in order to update or modify the infrastructure

Question 17

What are two purposes of program infrastructure development?

Answer 17

To establish the management and resources needed for the program and components.

Question 18

When is the program core team formed?

Answer 18

In program infrastructure development.

Question 19

What is the purpose of the PMIS?

Answer 19

To have tools to collect, integrate, and communicate info

Question 20

Who is responsible for initiating a request for a new component?

Answer 20

Program Manager

Question 21

Who approves the request to initiate a new component?

Answer 21

Program Steering Committee

Question 22

What is the program manager’s role if the component is approved?

Answer 22

Determine if priority of existing components should be redefined.

Question 23

Who determines if a component’s initiation is accelerated or deferred?

Answer 23

Program team, defined by its needs.

Question 24

What is the next step if the request to close or transition is approved by the customer or sponsor?

Answer 24

Formal request sent ot program steering committee for review and approval.

Question 25

What happens if the component transition is approved?

Answer 25

The program roadmap is updated

Question 26

What are three items that are affected with the approval or disapproval of a transition or closure request?

Answer 26

High-level milestones, scope, timing of major stages

Question 27

What are three items involved in monitoring and controlling the program?

Answer 27

Collecting, measuring, and distributing performance info

Question 28

How does monitoring support controlling?

Answer 28

Determines when controlling activities are needed to bring the program back into alignment with strategic priorities.

Question 29

What are two outputs from ongoing controlling?

Answer 29

Program performance reports and forecasts

Question 30

What is included in a program performance report?

Answer 30

A summary of progress on all program components.

Question 31

When does component transition occur?

Answer 31

If there are immediate benefits or if the components deliver benefits at the same time.

Question 32

When is the program closed?

Answer 32

When the program charter is fulfilled or if it needs to be terminated early given internal/external conditions.

Question 33

What happens if benefits continue to be realized after the program closes?

Answer 33

They are managed as part of organizational operations.

Question 34

Who provides final acceptance to close the program?

Answer 34

Program Steering Committee

Question 35

List four high-level areas in program formulation that are assessed.

Answer 35

1. Scope
2. Risks
3. Costs
4. Expected Benefits

Question 36

In program formulation, are programs ever cancelled?

Answer 36

Yes, if the activities show the program lacks a strong business case.