PLC: Controlling/Program Performance Monitoring and Controlling

Question 1

What is the purpose of Program Change Monitoring and Controlling?

Answer 1

Activities in which modifications to documents, deliverables, or activities in the program are identified, approved, or rejected.

Question 2

What is a program change request?

Answer 2

A formal proposal to modify any program document, deliverable, or baseline.

Question 3

Where are program change requests recorded?

Answer 3

Program change log.

Question 4

Why are program change requests analyzed?

Answer 4

To determine their urgency and impact on program baseline elements and other program components.

Question 5

Who makes the decision concerning a change request?

Answer 5

The program manager or Program Steering Committee

Question 6

List three items that need to be done once the change request decision is made.

Answer 6

1. Recorded in Program Change Log
2. Communicated to appropriate stakeholders
3. Update component plans as needed

Question 7

How are the results of a Change Requested communicated to stakeholders?

Answer 7

By following the Communications Management Plan

Question 8

What are the two outputs from Program Change Monitoring and Controlling?

Answer 8

1. Approved Change Requests

2. Updates to Program Change Log

Question 9

What is involved in the Program Reporting activity?

Answer 9

It consolidates performance and reporting data to enable stakeholders to learn how resources are being used to deliver benefits.

Question 10

How is status and deliverable information provided to stakeholders?

Answer 10

Through the information distribution activity.

Question 11

What are three outputs from Program Reporting?

Answer 11

1. Required reports to program sponsors or program agreements
2. Customer feedback requests
3. Periodic Reports and Presentations

Question 12

When is Program Financial Management a monitoring and controlling activity?

Answer 12

Once the program receives initial funding and begins paying expenses.

Question 13

What happens if the program’s costs exceed its planned budged?

Answer 13

May not satisfy the business case and may be subject to termination.

Question 14

When is the budget updated and rebaselined?

Answer 14

Throughout the program as changes are approved with significant cost impacts.

Question 15

When are individual component budgets closed?

Answer 15

When work is complete in the component.

Question 16

List six outputs from Program Financial Management.

Answer 16

1. Contract payments
2. Closed Component Budgets
3. Program Budget baseline updates
4. Approved Change Requests
5. Program Management Plan updates
6. Corrective actions

Question 17

What is the purpose of Resource Interdependency Management?

Answer 17

In this activity, the Program Manager should work to ensure that the interdependencies of shared resources among different components do not delay in benefits delivery.

Question 18

What happens if resources are no longer required?

Answer 18

The Program Manager releases them to other programs.

Question 19

What is the output from Resource Interdependency Management?

Answer 19

Updates to the Program Resource Management Plan

Question 20

In terms of Program Risk Monitoring and Controlling, list the three key areas.

Answer 20

1. Identification
2. Analysis
3. Response Management

Question 21

What three activities are involved in Program Risk Identification?

Answer 21

1. Determining risks that could affect the program
2. Documenting risk characteristics
3. Preparing for successful risk management

Question 22

What is the importance of risk identification?

Answer 22

To provide information so the risk can be analyzed and prioritized.

Question 23

What is the output from Program Risk Identification?

Answer 23

Updates to the program’s risk register.

Question 24

What is Program Risk Analysis?

Answer 24

It integrates relevant component risks and manages the interdependencies among them.

Question 25

Why is the information from qualitative and quantitative risk analysis important?

Answer 25

It provides information about the amount of contingency reserve and management reserve to be sed aside if risks occur.

Question 26

What are the three outputs from Program Risk Analysis?

Answer 26

1. Proposed risk responses 2. Updates to the Program Risk Register 3. Periodic risk reports showing threat and opportunity trends

Question 27

What is Program Risk Response Management?

Answer 27

The actions the Program Manager uses to reduce negative risk consequences or to enable realization of potential benefits.

Question 28

List the four outputs from Program Risk Response Management.

Answer 28

1. Direction to implement risk responses 2. Program risk register updates 3. Contingency reserve and management reserve 4. Change requests

Question 29

What is Program Schedule Monitoring and Controlling?

Answer 29

The activity of ensuring the program produces the required capabilities and benefits on time.

Question 30

What is involved in schedule control?

Answer 30

Identifying both slippages and opportunities to accelerate the program schedule and should be used for proper risk management.

Question 31

Why should the program master schedule be reviewed?

Answer 31

To determine the impact of component schedule changes on other components and on the program.

Question 32

When is it necessary to approve deviations from the components' schedules?

Answer 32

To realize benefits if there are component performance deviations.

Question 33

What document is revised if there is a major change to the program master schedule?

Answer 33

The Program Roadmap

Question 34

What are the three outputs from Program Schedule Monitoring and Controlling?

Answer 34

1. Updates to the Program Master Schedule 2. Updates to the Program Risk Register Updates to the Program Roadmap

Question 35

What are five activities to perform in scope monitoring and controlling?

Answer 35

1. Capture requested scope changes 2. Evaluate requested scope changes 3. Determine the disposition of the change request 4. Communicate the decision to involved stakeholders 5. Record the change request and supporting detail

Question 36

What happens if major scope changes are approved?

Answer 36

Updates to the scope statement and Program Management Plan may be needed.

Question 37

Who is responsible for determining affected components when a scope change is requested and for updating the PWBS?

Answer 37

The Program Manager

Question 38

List the four outputs from Program Scope Monitoring and Controlling.

Answer 38

1. Update Program Scope Statement 2. Disposition of scope Change Requests and document why the decision was made 3. Update the Program Management Plan 4. Update the PWBS