PLC: Controlling/Program Performance Monitoring and Controlling Flashcards
What is the purpose of Program Change Monitoring and Controlling?
Activities in which modifications to documents, deliverables, or activities in the program are identified, approved, or rejected.
What is a program change request?
A formal proposal to modify any program document, deliverable, or baseline.
Where are program change requests recorded?
Program change log.
Why are program change requests analyzed?
To determine their urgency and impact on program baseline elements and other program components.
Who makes the decision concerning a change request?
The program manager or Program Steering Committee
List three items that need to be done once the change request decision is made.
- Recorded in Program Change Log
- Communicated to appropriate stakeholders
- Update component plans as needed
How are the results of a Change Requested communicated to stakeholders?
By following the Communications Management Plan
What are the two outputs from Program Change Monitoring and Controlling?
- Approved Change Requests
2. Updates to Program Change Log
What is involved in the Program Reporting activity?
It consolidates performance and reporting data to enable stakeholders to learn how resources are being used to deliver benefits.
How is status and deliverable information provided to stakeholders?
Through the information distribution activity.
What are three outputs from Program Reporting?
- Required reports to program sponsors or program agreements
- Customer feedback requests
- Periodic Reports and Presentations
When is Program Financial Management a monitoring and controlling activity?
Once the program receives initial funding and begins paying expenses.
What happens if the program’s costs exceed its planned budged?
May not satisfy the business case and may be subject to termination.
When is the budget updated and rebaselined?
Throughout the program as changes are approved with significant cost impacts.
When are individual component budgets closed?
When work is complete in the component.