Program Governance Flashcards
What does program governance comprise?
The framework, functions and processes by which a program is monitored, managed, and supported.
What is the focus of program governance?
Delivery of program benefits by establishing systems and methods by which a program and its strategy are defined, authorized, monitored, and supported by the organization.
What is the program manager’s responsibilities concerning the governance framework?
To ensure the program follows framework and manage day to day program activities.
If the program manager has governance of the components, what is it called?
Component governance
What is organizational governance?
A structured way to provide control, direction, and coordination through people, policies, and procedures to meet organizational strategic and operational goals.
If governance is handled by the portfolio, what does it provide to the program?
Governance policies, oversight, control, integration, and decision-making functions and processes.
What should you do if the organization has not set up a portfolio in a formal way?
Ensure process to develop the idea and steps to authorize the program should be carried out within the organizational governance framework.
Should the governance plan be a standalone document?
May be standalone doc or part of program management plan
Can one governance plan be used for different programs?
Yes, often organizations use a single program governance plan to govern several programs.
What is the purpose of a governance plan?
To describe systems and methods to use to monitor, manage, and support a given program and responsibilities of specific roles for ensuring timely and effective use of systems and methods.
What is in the governance plan concerning roles and responsibilities?
Who will have accountability and authority with respect to key decision-making categories and responsibility boundaries.
What are four examples of planned governance meetings?
Decision-point reviews, phase gate reviews, program health checks, required audits
How should information on components be collected and reported?
Balanced scorecard or dashboard
What happens in most organizations concerning governance and program approval, endorsement, and definition?
Governance outlines responsibility for the program’s approach and for achieving goals and authorizes the use of resources.
When does governance make these approvals (Program approval)?
In program definition phase
What two artifacts does the governance board use in making these approvals?
Program Business Case and Program Charter
How are organizational priorities determined?
Through the portfolio management processes.
What are the program success factors governance establishes?
Minimum acceptable criteria for a successful program and methods by which criteria is measured, communicated, and endorsed.
What is governance’s involvement to ensure there are effective risk and governance practices?
Ensure key risks and issues are escalated, approved, and resolved in a timely manner.
Who establishes the risk thresholds for the program?
Program Governance
Can quality control activities differ at the component level?
Yes, based on complexity and uncertainty of given components.
What is governance’s role in program changes?
Program Steering Committee defines types of changes program manager can make on his/her own and ones that require further discussion.
WHat is the extent to which the program steering committee can authorize a change?
It is bounded by program business case and organizational strategy.
What should the program management team do if there is a proposed change?
Record it, its rationale, and its outcome.
