PLC: Closing/Program Closure Flashcards
Who approves program closure?
The Program Steering Committee
What does the Program Steering Committee use to determine whether to close a program?
Benefits are realize, its objectives are realized, or the program should be terminated.
Who is consulted to see if the program met all desired benefits?
Program Steering Committee
Who is consulted to see if another program or sustaining activity will oversee the program’s benefits?
Program Steering Committee
What happens when the transition activities are complete?
The Program Manager receives approval from the sponsoring organization to close the program.
When does program closure begin?
When the components have delivered all of their outputs and the program has started to deliver benefits.
When does program closure begin?
When the components have delivered all of their outputs and the program has started to deliver benefits.
What are two goals of program closure during this phase?
To release resources and support the transition of remaining assets.
What is the role of the program charter in closeout?
The program is closed when the charter is fulfilled, or if internal or external events bring the program to an early end.
What are three things used to determine if the program has been successful?
- Approved Business Case
- Actual program outcomes
- Goal and strategic goals of the organization
When is knowledge transfer performed?
When the program is complete, the program team assesses the program’s performance and shares lessons learned.
Should the final report be updated?
Yes, after Knowledge Transfer is complete, report lessons learned and best practices observed and archive to the knowledge repository.
What happens if extra funds remain?
They are reallocated to other programs, components, or other initiatives.
What two activities are performed by the program steering committee during program closure?
- Determine if the program has met all of its desired benefits and transition activities are complete, including component transition.
- Determine if there is another program or sustaining activity that can oversee the ongoing benefits the program was to deliver.
What happens after the transition activities are completed?
The program manager receives approval from the sponsoring organization to formally close the program.
What happens with costs in Program Financial Closure?
Estimates are provided to determine the costs of sustaining benefits created by the program.
What are residual activities required to oversee the ongoing benefits?
Activities that remain after costs are captured in operations, maintenance, or other activities initiated in program delivery phase as components are complete.
In Program Financial Closure, what are three items that occur as the program nears completion?
- Program Budget is closed
- Final financial reports are communicated
- Unspent monies are returned to the funding organization
List three items that show Program Financial Closure is complete.
- Sustainment budgets are developed
- Benefits are delivered
- Sustainment has started
List six outputs from Program Financial Closure.
- Input to final Program Report
- Updates to the Financial Management Plan
- Inputs into the knowledge repository
- Documentation of any new tools and techniques used into the knowledge management system
- Financial closing statements
- Closed Program Budget
What happens in Program Information Archiving and Transition?
Collect program records and organize them for use in the organization often because of legal reasons or to support other activities or programs.
What are the two outputs from Program Information Archiving and Transition?
- Updates to organizational assets
2. Lessons learned report to organizational governance bodies
List the three criteria for Program Procurement Management activities to occur.
- All deliverables have been completed satisfactorily
- All payments have been made
- No outstanding contractual issues remain
What happens in Program Procurement Management if a program is closed early?
The contracts are terminated early to avoid unnecessary costs.
List three outputs of Program Procurement Closure.
- Contract closeout reports
- Updates to Lessons Learned
- Closed contracts
What happens in Program Resource Transition?
Team members and funding are reallocated or reassigned to other initiatives or programs.
What is the role of program governance in releasing resources?
It releases resources as part of activities that lead to program closure.
What is the output from Program Resource Transition?
Resources released to other parts of the organization.
What is involved in Program Risk Management Transition?
To determine if there are any remaining risks that could jeopardize benefits realization by the organization.
How is the appropriate organizational risk register used?
Reamining risks and supporting analysis and response info are transferred to this register.
