PLC: Closing/Program Closure

Question 1

Who approves program closure?

Answer 1

The Program Steering Committee

Question 2

What does the Program Steering Committee use to determine whether to close a program?

Answer 2

Benefits are realize, its objectives are realized, or the program should be terminated.

Question 3

Who is consulted to see if the program met all desired benefits?

Answer 3

Program Steering Committee

Question 4

Who is consulted to see if another program or sustaining activity will oversee the program’s benefits?

Answer 4

Program Steering Committee

Question 5

What happens when the transition activities are complete?

Answer 5

The Program Manager receives approval from the sponsoring organization to close the program.

Question 6

When does program closure begin?

Answer 6

When the components have delivered all of their outputs and the program has started to deliver benefits.

Question 6

When does program closure begin?

Answer 6

When the components have delivered all of their outputs and the program has started to deliver benefits.

Question 7

What are two goals of program closure during this phase?

Answer 7

To release resources and support the transition of remaining assets.

Question 8

What is the role of the program charter in closeout?

Answer 8

The program is closed when the charter is fulfilled, or if internal or external events bring the program to an early end.

Question 9

What are three things used to determine if the program has been successful?

Answer 9

1. Approved Business Case
2. Actual program outcomes
3. Goal and strategic goals of the organization

Question 10

When is knowledge transfer performed?

Answer 10

When the program is complete, the program team assesses the program’s performance and shares lessons learned.

Question 11

Should the final report be updated?

Answer 11

Yes, after Knowledge Transfer is complete, report lessons learned and best practices observed and archive to the knowledge repository.

Question 12

What happens if extra funds remain?

Answer 12

They are reallocated to other programs, components, or other initiatives.

Question 13

What two activities are performed by the program steering committee during program closure?

Answer 13

1. Determine if the program has met all of its desired benefits and transition activities are complete, including component transition.
2. Determine if there is another program or sustaining activity that can oversee the ongoing benefits the program was to deliver.

Question 14

What happens after the transition activities are completed?

Answer 14

The program manager receives approval from the sponsoring organization to formally close the program.

Question 15

What happens with costs in Program Financial Closure?

Answer 15

Estimates are provided to determine the costs of sustaining benefits created by the program.

Question 16

What are residual activities required to oversee the ongoing benefits?

Answer 16

Activities that remain after costs are captured in operations, maintenance, or other activities initiated in program delivery phase as components are complete.

Question 17

In Program Financial Closure, what are three items that occur as the program nears completion?

Answer 17

1. Program Budget is closed
2. Final financial reports are communicated
3. Unspent monies are returned to the funding organization

Question 18

List three items that show Program Financial Closure is complete.

Answer 18

1. Sustainment budgets are developed
2. Benefits are delivered
3. Sustainment has started

Question 19

List six outputs from Program Financial Closure.

Answer 19

1. Input to final Program Report
2. Updates to the Financial Management Plan
3. Inputs into the knowledge repository
4. Documentation of any new tools and techniques used into the knowledge management system
5. Financial closing statements
6. Closed Program Budget

Question 20

What happens in Program Information Archiving and Transition?

Answer 20

Collect program records and organize them for use in the organization often because of legal reasons or to support other activities or programs.

Question 21

What are the two outputs from Program Information Archiving and Transition?

Answer 21

1. Updates to organizational assets

2. Lessons learned report to organizational governance bodies

Question 22

List the three criteria for Program Procurement Management activities to occur.

Answer 22

1. All deliverables have been completed satisfactorily
2. All payments have been made
3. No outstanding contractual issues remain

Question 23

What happens in Program Procurement Management if a program is closed early?

Answer 23

The contracts are terminated early to avoid unnecessary costs.

Question 24

List three outputs of Program Procurement Closure.

Answer 24

1. Contract closeout reports
2. Updates to Lessons Learned
3. Closed contracts

Question 25

What happens in Program Resource Transition?

Answer 25

Team members and funding are reallocated or reassigned to other initiatives or programs.

Question 26

What is the role of program governance in releasing resources?

Answer 26

It releases resources as part of activities that lead to program closure.

Question 27

What is the output from Program Resource Transition?

Answer 27

Resources released to other parts of the organization.

Question 28

What is involved in Program Risk Management Transition?

Answer 28

To determine if there are any remaining risks that could jeopardize benefits realization by the organization.

Question 29

How is the appropriate organizational risk register used?

Answer 29

Reamining risks and supporting analysis and response info are transferred to this register.