PLC: Executing/Program Delivery Management Flashcards
When does the program delivery phase begin?
When governance approves the program management plan.
List three phases for components in program delivery.
- Component authorization and planning
- Component oversight and integration
- Component transition and closure
When does program delivery end?
When governance determines specific criteria for the phase are satisfied or if the program is terminated.
What is the purpose of component authorization?
It involves initiating specific components based on specific organizational criteria and individual business cases.
Where are the criteria found for initiating components/component authorization?
Program Governance Plan
What are four types of plans for a component?
- Project Management Plan
- Transition Plan
- Operations Plan
- Maintenance Plan
What happens in component oversight and integration?
Components provide status info, which is integrated and coordinated into program activities.
What is component transition?
It addresses the need for ongoing activities from a component to an operations support function to achieve on-going benefits.
Where are the criteria to perform component transition activities and the organization’s expectations defined?
Program Governance Plan
What happens before the program delivery phase ends?
Components are reviewed to verify benefits were delivered and to transition any remaining projects and sustainment activities.
Who performs the final review of component transition and closure?
Program sponsor and Program Steering Committee
Who typically requests initiating a component?
Program Manager
Who collaborates with the program manager to prepare a request to close or transition the program?
The customer or sponsor
What is included in the program delivery phase activities?
Activities required to coordinate and manage the program.
What activities are part of Program Communications Management?
Timely and appropriate generation, collection, distribution, storage, retrieval, and support of component communications to ensure alignment with the program’s overall communications objectives.
List eight outputs from Program Communications Management.
- Status info
- Change requests
- Program financial reports
- External filings with government and regulatory agencies
- Presentations for legislative bodies
- Public announcements
- Press releases
- Media interview and benefits updates
What is included in the program’s budget?
Costs for each component and resources to manage the program.
What is the program measured against?
The baselined Program Budget
Where are the schedules and milestones identified when funding is received?
Program Payment Schedule
What do the component payment schedules identify?
How and when contractors are paid.
What happens when the baseline is determined?
Program Management Plan is updated
What are the three outputs of the Program Cost Budget activity?
- Updates to Program Budget Baseline
- Program Payment Schedules
- Component Payment Schedules
What happens if the component costs more than its estimate?
A Change Request is needed to determine if there is funding for corrective action.
What is the output of Component Cost Estimation?
Component Cost Estimates
What is involved in Program Information Management?
A continuous task that involves managing information and making sure it is available to support communications management, program management, or archiving.
What is an invaluable aid to other program activities from information management?
The Program Information Repository
How is the information repository useful?
When there is a need to refer to past decisions or prepare analyses based on trends reflected in historical program information.
What are two outputs from Program Information Management?
- Updates to the program information repository
2. Inputs to information distribution and program reporting
When is the lessons learned database updated?
When necessary and at the end of components and programs.
What are the four outputs from the Lessons Learned Database?
- Lessons learned reports
- Inputs to Program Stakeholder Register and Risk Register updates
- Inputs to Program Communications Management Plan updates
- Inputs to Program Management Plan changes
What is a common structure used by the program manager in Program Procurement Management?
To have all procurements centralized and conducted at the program level.
List the six outputs from Program Procurement Management.
- Request for Quote (RFQ)
- Request for Proposal (RFP)
- Invitation for Bid (IFB)
- Proposal evaluation criteria
- Agreements administration plan
- Signed agreements
What happens once procurement standards are in place, and agreements are signed?
Administration of contracts and their closeout are transitioned to components.
What happens at the component level in contract administration?
Component managers report results and closeouts to the program manager.
What happens when contracts are administered at the program level?
Component managers report deliverable results, contract changes, and contract issues to the program team.
What are three outputs from Program Contract Administration?
- Performance/Earned Value reports
- On-going progress reports
- Vendor/contract performance reports
What happens in program delivery in Program Resource Management?
The program manager will need to monitor, control, and adapt Program Resources.
What is the program manager’s role in resource prioritization?
To prioritize scarce but needed resources and optimize resource use.
How does the program manager balance program needs with available resources?
By working with component managers and available resources.
How should resource prioritization decisions be made?
Based on guidelines in the Program Resource Management Plan.
What are two outputs from Program Resource Management?
- Program Resource Prioritization decisions
2. Updates to the Program Resource Management Plan
