PLC: Executing/Program Delivery Management

Question 1

When does the program delivery phase begin?

Answer 1

When governance approves the program management plan.

Question 2

List three phases for components in program delivery.

Answer 2

1. Component authorization and planning
2. Component oversight and integration
3. Component transition and closure

Question 3

When does program delivery end?

Answer 3

When governance determines specific criteria for the phase are satisfied or if the program is terminated.

Question 4

What is the purpose of component authorization?

Answer 4

It involves initiating specific components based on specific organizational criteria and individual business cases.

Question 5

Where are the criteria found for initiating components/component authorization?

Answer 5

Program Governance Plan

Question 6

What are four types of plans for a component?

Answer 6

1. Project Management Plan
2. Transition Plan
3. Operations Plan
4. Maintenance Plan

Question 7

What happens in component oversight and integration?

Answer 7

Components provide status info, which is integrated and coordinated into program activities.

Question 8

What is component transition?

Answer 8

It addresses the need for ongoing activities from a component to an operations support function to achieve on-going benefits.

Question 9

Where are the criteria to perform component transition activities and the organization’s expectations defined?

Answer 9

Program Governance Plan

Question 10

What happens before the program delivery phase ends?

Answer 10

Components are reviewed to verify benefits were delivered and to transition any remaining projects and sustainment activities.

Question 11

Who performs the final review of component transition and closure?

Answer 11

Program sponsor and Program Steering Committee

Question 12

Who typically requests initiating a component?

Answer 12

Program Manager

Question 13

Who collaborates with the program manager to prepare a request to close or transition the program?

Answer 13

The customer or sponsor

Question 14

What is included in the program delivery phase activities?

Answer 14

Activities required to coordinate and manage the program.

Question 15

What activities are part of Program Communications Management?

Answer 15

Timely and appropriate generation, collection, distribution, storage, retrieval, and support of component communications to ensure alignment with the program’s overall communications objectives.

Question 16

List eight outputs from Program Communications Management.

Answer 16

1. Status info
2. Change requests
3. Program financial reports
4. External filings with government and regulatory agencies
5. Presentations for legislative bodies
6. Public announcements
7. Press releases
8. Media interview and benefits updates

Question 17

What is included in the program’s budget?

Answer 17

Costs for each component and resources to manage the program.

Question 18

What is the program measured against?

Answer 18

The baselined Program Budget

Question 19

Where are the schedules and milestones identified when funding is received?

Answer 19

Program Payment Schedule

Question 20

What do the component payment schedules identify?

Answer 20

How and when contractors are paid.

Question 21

What happens when the baseline is determined?

Answer 21

Program Management Plan is updated

Question 22

What are the three outputs of the Program Cost Budget activity?

Answer 22

1. Updates to Program Budget Baseline
2. Program Payment Schedules
3. Component Payment Schedules

Question 23

What happens if the component costs more than its estimate?

Answer 23

A Change Request is needed to determine if there is funding for corrective action.

Question 24

What is the output of Component Cost Estimation?

Answer 24

Component Cost Estimates

Question 25

What is involved in Program Information Management?

Answer 25

A continuous task that involves managing information and making sure it is available to support communications management, program management, or archiving.

Question 26

What is an invaluable aid to other program activities from information management?

Answer 26

The Program Information Repository

Question 27

How is the information repository useful?

Answer 27

When there is a need to refer to past decisions or prepare analyses based on trends reflected in historical program information.

Question 28

What are two outputs from Program Information Management?

Answer 28

1. Updates to the program information repository | 2. Inputs to information distribution and program reporting

Question 29

When is the lessons learned database updated?

Answer 29

When necessary and at the end of components and programs.

Question 30

What are the four outputs from the Lessons Learned Database?

Answer 30

1. Lessons learned reports 2. Inputs to Program Stakeholder Register and Risk Register updates 3. Inputs to Program Communications Management Plan updates 4. Inputs to Program Management Plan changes

Question 31

What is a common structure used by the program manager in Program Procurement Management?

Answer 31

To have all procurements centralized and conducted at the program level.

Question 32

List the six outputs from Program Procurement Management.

Answer 32

1. Request for Quote (RFQ) 2. Request for Proposal (RFP) 3. Invitation for Bid (IFB) 4. Proposal evaluation criteria 5. Agreements administration plan 6. Signed agreements

Question 33

What happens once procurement standards are in place, and agreements are signed?

Answer 33

Administration of contracts and their closeout are transitioned to components.

Question 34

What happens at the component level in contract administration?

Answer 34

Component managers report results and closeouts to the program manager.

Question 35

What happens when contracts are administered at the program level?

Answer 35

Component managers report deliverable results, contract changes, and contract issues to the program team.

Question 36

What are three outputs from Program Contract Administration?

Answer 36

1. Performance/Earned Value reports 2. On-going progress reports 3. Vendor/contract performance reports

Question 37

What happens in program delivery in Program Resource Management?

Answer 37

The program manager will need to monitor, control, and adapt Program Resources.

Question 38

What is the program manager's role in resource prioritization?

Answer 38

To prioritize scarce but needed resources and optimize resource use.

Question 39

How does the program manager balance program needs with available resources?

Answer 39

By working with component managers and available resources.

Question 40

How should resource prioritization decisions be made?

Answer 40

Based on guidelines in the Program Resource Management Plan.

Question 41

What are two outputs from Program Resource Management?

Answer 41

1. Program Resource Prioritization decisions | 2. Updates to the Program Resource Management Plan