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PgMP > PLC: Planning/Program Planning > Flashcards

PLC: Planning/Program Planning Flashcards

1
Q

When does program planning begin?

A

When the Program Steering Committee approves the Program Charter.

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2
Q

What is the program management plan?

A

The document used to integrate subsidiary plans and also to establish management controls and an overall plan to integrate and manage the program’s components.

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3
Q

What is the key output of Program Planning?

A

The Program Management Plan

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4
Q

When is the program organization defined and the initial team deployed?

A

In Program Planning

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5
Q

How is the roadmap used in program planning?

A

It is included in the program management plan.

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6
Q

Why should a change management activity be established for the program?

A

To administer changes during the program

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7
Q

What seven items are part of the change management plan?

A
  1. Establish change management practices and procedures
  2. Capture requested changes
  3. Evaluate each proposed change
  4. Determine the disposition of each change
  5. Communicate the decision to the impacted stakeholders
  6. Document the change request
  7. Authorize funding for the work
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8
Q

What is a key focus of the change management plan?

A

The impact of the change to the proposed outcomes and benefits expected.

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9
Q

Who determines the level of change thresholds?

A

Program Steering Committee

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10
Q

What are the two outputs of the change management planning activity?

A

Program Change Management Plan and Program Change Thresholds

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11
Q

What is included in the program communications management planning activity?

A

Timely and appropriate generation of info collection, distribution, storage, retrieval, and ultimate disposition.

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12
Q

What is included in the program communications plan?

A

It describes how, when, and by whom info will be disseminated.

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13
Q

Where should communications requirements to specific stakeholders be documented?

A

In Stakeholder Register

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14
Q

What are two outputs from the communications planning activity?

A

The Communications Management Plan and Stakeholder Requirements in the Stakeholder Register

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15
Q

When is program cost estimating performed?

A

Throughout the course of the program.

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16
Q

What is meant by a tiered funding process?

A

One with a series of go/no-go decisions at each major stage of the program, and there is agreement to a financial plan and commitment to a budget only to the next stage.

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17
Q

What is an example of a statistical technique for confidence in the estimate?

A

Monte Carlo Simulation

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18
Q

In addition to development and implementation costs, what else should be part of the program cost estimate?

A

Sustainment costs after program is complete

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18
Q

What are three outputs from program cost estimation?

A
  1. Program Cost Estimates
  2. Program Cost Estimation Assumptions
  3. Component Cost Estimation Guidelines
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19
Q

What dictates the financial framework for the program?

A

Type of program and funding structure

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20
Q

What is the objective in program financing?

A

To provide funding to bridge the gap between paying funds for development and realization of benefits.

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21
Q

What is the program’s financial framework?

A

A high-level plan to coordinate funding, determine constraints, and determine how funds are allocated.

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22
Q

What are three outputs from program financial framework establishment?

A
  1. Program Financial Framework
  2. Business Case updates
  3. Updates to Program Communications Management Plan and Stakeholder Engagement Plan
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23
Q

What is involved in the Program Financial Management activity?

A

Identify financial sources and resources, integrate component budgets, develop the program’s budget, and control program costs.

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24
Q

What is documented in the program’s financial management plan?

A

Funding schedule and milestones, initial budget, contract payments and schedules, financial reporting activities, and financial metrics.

25
Q

What is involved to develop the program’s budget?

A

Compile financial info and list income and payment details.

26
Q

Who establishes and validates financial performance indicators?

A

Program team and Program Steering Committee

27
Q

Where should the program financial risks be incorporated?

A

Program Risk Register

28
Q

List the seven outputs from program financial planning.

A
  1. Program Financial Management Plan
  2. Initial Program Budget
  3. Program Funding Schedules
  4. Component Payment Schedules
  5. Program Operations Costs
  6. Inputs to Program Risk Register
  7. Program Financial Metrics
29
Q

What is the purpose of the program information management plan?

A

Describes how the program’s information assets will be prepared, collected, organized, and secured.

30
Q

When are program information distribution methods determined?

A

Once the program’s information management system is determined.

31
Q

What are the two outputs from the Program Information Management activity?

A

Program Information Management Plan and Program Information Management tools and templates

32
Q

What is program procurement management?

A

Applying knowledge, skills, and tools and techniques to acquire goods or services to meet the program’s and components’ needs.

33
Q

What is the program procurement management plan?

A

It describes how the program will acquire needed goods and service from outside the performing organization.

34
Q

What are three useful techniques the program manager can use in preparing the procurement management plan?

A
  1. Make-or-Buy Decisions
  2. PWBS
  3. Available funding
35
Q

What are three outputs from the program procurement management planning activity?

A
  1. Program Procurement Standards
  2. Program Procurement Management Plan
  3. Program Budget/Financial Plan updates
36
Q

What is the purpose of program quality planning?

A

Identifies relevant oranization or regulatory standards and how to satisfy them during the program.

37
Q

What does the program’s quality plan describe?

A

How an organization’s quality policies will be implemented.

38
Q

While the program quality plan is the output of the Program Quality Management Planning activity, list six items it may contain.

A
  1. Program Quality Policy
  2. Program Quality Standards
  3. Program Quality Estimates of Cost
  4. Quality Metrics, service level agreements, or memorandums of understanding
  5. Checklists
  6. Assurance and control specifications
39
Q

What is program resource management?

A

It ensures all required resources are available for the component managers to enable program benefit delivery.

40
Q

What is Program Resource Management Planning?

A

Identifying existing resources and the need for additional resources.

41
Q

What happens if resources are not available in the program?

A

The program manager works with larger organization for assistance and may develop a statement of work to contract resources.

42
Q

What are two outputs from Program Resource Management Planning?

A

Program Resource Requirements and Program Resource Management Plan

43
Q

What is Program Risk Management Planning?

A

It identifies how to approach an d conduct program risk management and that of the program’s components.

44
Q

What is the purpose of the program risk management plan?

A

Describes how risk management activities will be structured and performed.

45
Q

When should risk management planning be done?

A

Early in program definition phase

46
Q

What are two outputs from the Program Risk Management Planning activity?

A

Program Risk Management Plan and Program Risk Register

47
Q

What precedes the development of the program schedule?

A

The scope management plan and PWBS

48
Q

How are the program delivery date and major milestones developed?

A

Using the Program Roadmap and Program Charter

49
Q

List three other activities in the program’s master schedule.

A
  1. Stakeholder Engagement
  2. Program-level Risk Mitigation
  3. Program-level Reviews
50
Q

What three items are determined by the program’s master schedule?

A
  1. Timing of individual components
  2. When benefits will be delivered
  3. Program external dependencies
51
Q

What is the purpose of the program’s schedule management plan?

A

Establishes the criteria and activities for developing, monitoring, and controlling the schedule

52
Q

What does the program schedule provide to stakeholders?

A

Visual representation of how the program is going to be delivered through its lifecycle.

53
Q

How is the program roadmap used in the program schedule?

A

It should be assessed periodically and updated so there is alignment; any roadmap change should be reflected in the schedule.

54
Q

List four outputs from the Program Schedule Management activity.

A
  1. Program Schedule Management Plan
  2. Program Master Schedule
  3. Inputs to Program Risk Register
  4. Updates to Program Roadmap
55
Q

What is Program Scope Management Planning?

A

It includes all activities in planning and aligning the scope with the program’s goals and objectives

56
Q

What is the objective of Program Scope Management Planning?

A

To develop a detailed program scope statement with decomposition of the work into component program deliverables to deliver associated benefits.

57
Q

What are three items in the PWSBS?

A

Deliverables to be produced by components, artifacts, and PMO Support deliverables.

58
Q

What is a guideline to follow in developing the PWBS?

A

To avoid decomposing component-level deliverables

59
Q

What is the purpose of the program scope management plan?

A

It describes how the scope will be defined, developed, monitored, controlled, and verified.

60
Q

What are three outputs from Program Scope Management Planning?

A
  1. Program Scope Statement
  2. Program Scope Management Plan
  3. Program Work Breakdown Structure

PgMP (12 decks)

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