PMF06042014 Flashcards
IDENTIFYING RESOURCES
Q. Likewise, your team members should know the ____and understand their own personal role and responsibilities within that chain
Chain of command
IDENTIFYING RESOURCES
Q. As project manager, you should understand every person’s ____and____ on the project
Roles and responsibilities
IDENTIFYING RESOURCES
Q. First, create a ____(see image). It spells out who can make or approve the decision
Responsibility Matrix
IDENTIFYING RESOURCES
Q. The groups performing work and which group needs to be consulted or informed in what’s going on
Responsibility Matrix
IDENTIFYING RESOURCES
Q. A Responsibility Matrix includes 4 categories of responsibilities
RICA
IDENTIFYING RESOURCES
Q. R stands for
Responsible for doing
The group is responsible for performing work
IDENTIFYING RESOURCES
Q. I stands for…
Needs to be informed.
The group gets information
IDENTIFYING RESOURCES
Q. C stands for…
Consult before a decision.
However, they are not accountable for the decision that was made
IDENTIFYING RESOURCES
Q. A stands for…
Accountable ( for the decision or delegation)
The group makes or approves decision and delegates the work
IDENTIFYING RESOURCES
Q. Next, review the responsibility matrix with___during planning and workout any___before work gets started
Stakeholders
Disagreements
IDENTIFYING RESOURCES
Q. If part of your project does not have an owner, talk to the ___and ____to determine owners of the orphaned areas
Stakeholders
Project sponsors
IDENTIFYING RESOURCES
Q. If you use resources from other organizations, such as with outsourcing, subcontracting and partnering arrangements, ____how all the groups contributes in the responsibility matrix
Document
IDENTIFYING RESOURCES
Q. Next, create a _____, which shows the hierarchy and reporting structure for people involved with or working on a project
Project organizational chart
Search: what is the typical charts used for android devt
IDENTIFYING RESOURCES
Q. Your project organization chart identifies the ____so you know who to talk to if you need to escalate request or decision
Chain of command
IDENTIFYING RESOURCES
Q. Finally, identify the type and number of ____ that the project requires
Skilled team members
What skilled workers do you need?
IDENTIFYING RESOURCES
Q. A ____ is a tool you can use to determine these requirements
Skills Matrix
IDENTIFYING RESOURCES
Q. To build the skills matrix, first examine your ____ and identify the skills work packages require
Work Package Document
IDENTIFYING RESOURCES
Q. Second create the matrix with your project tasks in ___ and the skils you need in ____
Project tasks in rows
Skills you need in columns
IDENTIFYING RESOURCES
Q. Third, check boxes in the matrix when task requires specific skills. The number of check boxes for skill helps you identify how many____ you need with that skill
People
IDENTIFYING RESOURCES
Q. Fourth, estimate the___ of the project. To do this, assign typical ___ for each skill, then multiply the number of people by the pay rate.
Labor cost
Pay rate
IDENTIFYING RESOURCES
Q. You now have an idea of the type are number of skilled team members that the project requires as well as the estimate of the___
Labor cost
BUILDING A PROJECT BUDGET
Q. Most projects boiled down to money, making it, saving it, and the very least, staying it within the ____
Budgeted amount
BUILDING A PROJECT BUDGET
Q. The total cost of a project, i.e. the ____ is almost always important
Budget
BUILDING A PROJECT BUDGET
Q. As a project manager, you estimate the ____ by calculating the cost to complete all the work
Total project cost
BUILDING A PROJECT BUDGET
Q. In some cases, you present that budget to management and they decide whether the project make ___
Financial sense
BUILDING A PROJECT BUDGET
Q. In many instances however, you received a ____ from the management team, then its your responsibility to figure out how to plan the project to stay within that budget
Target cost
BUILDING A PROJECT BUDGET
Q. Now that you understand your role in building the ___ it’s time to examine the cost that make up the project price tag
Budget
Cost in the budget
BUILDING A PROJECT BUDGET
Q. First, ___ are usually a big part of the project’s cost
Labor cost
BUILDING A PROJECT BUDGET
Q. If you hire vendors or contractors, their charges go directly into your ____
Labor cost
BUILDING A PROJECT BUDGET
Q. Including____ is important because they contribute to whether the project make financial sense
Employee’s cost
BUILDING A PROJECT BUDGET
Q. For employees, use the ___ i.e. salary and employee benefits which you can obtain from your HRD
Burden cost
BUILDING A PROJECT BUDGET
Q. Second, project could use other types of ____ resources such as equipment or office space that you rent
Time-based
BUILDING A PROJECT BUDGET
Q. Include these equipment and other time-based cost in your ____
Calculations
BUILDING A PROJECT BUDGET
Q. The third type of cost is ____, such as the paper you use to print sales material or the construction materials for a building
Material cost
BUILDING A PROJECT BUDGET
Q. Finally, be sure to include other type of ____ that do not fit in three previous categories e.g. travel, training, registration fees
Ancillary cost
BUILDING A PROJECT BUDGET
Q. Money is almost always a consideration with projects. You might need to know only whether the price tag is within your budget or you might have to show the project delivers the ____ your organization expects
Financial benefits
