Module 3.3: Track Changes And Compare Tool Flashcards
What is the purpose of the Track Changes tool in Microsoft Word?
To record all changes made to a document, making it easier to manage edits and for clients to review them.
How do you activate the Track Changes tool in Microsoft Word for Mac?
Go to the Review tab on the main ribbon and click Track Changes.
What happens when you click the Track Changes button again?
It stops tracking changes.
What is the appearance of the Track Changes button in Microsoft 365?
It turns a darker gray when activated.
What are the two options available when clicking the dropdown arrow next to the Track Changes button?
- For Everyone
- Just Mine
What does the Simple Markup option do?
Identifies edited text via red marks in the left margin.
What does the All Markup option display?
Edits shown in a different colour within the main text, with deletions appearing either in the main text or as balloons.
What does the No Markup option do?
Displays the edited version of the document without highlighting the changes.
What does the Original option show in the markup settings?
Shows the document prior to any edits being made.
What is the function of the Markup Options dropdown menu?
Controls how edits are displayed in a document.
What can you choose using the Markup Options menu?
- Display or remove specific types of edits
- Display edits inline or in balloons
- Display edits by specific users
What is the Final Showing Markup option in older versions of Word?
An edited version of a document with insertions shown in red and deletions in balloons.
What does the Final option display in older versions of Word?
An edited version of a document with no changes shown.
What is the Original Showing Markup option in older versions of Word?
Original text with deletions in red with a line through and insertions in balloons.
What tools are used to review tracked changes?
- Previous and Next
- Accept and Reject
What happens when you accept an edit in the tracked changes?
The edit no longer shows up as a tracked change.
What is the Compare tool used for in Microsoft Word?
To compare a proofread version of a document with the original text without tracking edits.
What is the first step to use the Compare tool on a Mac?
Save the original document with the name Original_[Original File Name].
What should you do after saving the original document to use the Compare tool?
Use Save As to create a new version with the name CleanCopy_[Original File Name].
What should you check when comparing documents using the Compare tool?
Ensure Word level and New document are selected under Show changes.
What is the final step after comparing documents using the Compare tool?
Save the new document as TrackChanges_[Original File Name].
