Mod 3 Proj Integration Mgmt (55) Flashcards
1) A set of procedures that describes how modifications to the project deliverables and documentation are managed and controlled is called a(n)
a. Configuration management system
b. Project management plan
c. Change control system
d. Subsidiary plan
c. Change control system
Correct. A change control system is a set of procedures that describes how modifications to the project deliverables and documentation are managed and controlled and should not be confused with a configuration management system.
2) During a project kick‐off meeting for getting stakeholder approval for the project charter for your software development project, one of the key stakeholders suggests moving the project end date. What should you do next after the kick‐off meeting is concluded?
a. Schedule a meeting with the stakeholder to understand his position
b. Meet with all stakeholders to get their approval
c. Ignore the request
d. Move the project end date as suggested
a. Schedule a meeting with the stakeholder to understand his position
Correct. The best answer choice is A because the project charter needs to be approved by all stakeholders prior to moving into the planning phase. Since ignoring this key stakeholder’s request could result in project failure, gaining a better understanding of the argument is critical to making the right decision.
3) Your product, as currently configured, will not be accepted unless some minor changes are made. Your project team has delivered the results of those changes and verified that the product will now be acceptable to the stakeholders. This is an example of which process group?
a. Monitoring and Controlling
b. Planning
c. Initiating
d. Executing
a. Monitoring and Controlling
Correct. The best answer choice is A because this question concerns monitoring and controlling the result of the executing process and initiating changes when necessary to meet the product requirements.
4) Bernadette informed the client that 50% of the work was complete, 45% of the project budget had been spent, and the project was on schedule. This is an example of a
a. Forecast
b. Status report
c. Progress report
d. Corrective action
b. Status report
Correct. A status report describes the overall state of a project.
5) Who is typically still active on a project when completed project information is being archived?
a. All stakeholders from the project
b. The project team
c. The project manager
d. The client and the company’s legal team
c. The project manager
Archiving information is usually the last activity on a project. Frequently, the project manager is the only person still active at this point.
6) Which of the following is not a component of the project mgmt plan?
a. Change Mgmt plan
b. Communications Mgmt plan
c. Cost performance baseline
d. Requirements Traceability Matrix
d. Requirements Traceability Matrix
The Requirements Traceability Matrix is a project document.
7) Your company has won a bid to conduct research on the impact of CO2 in a remote part of the Northwest Territories. What document should you pay particular attention to as you develop the charter?
a. Requirements documentation
b. Business case
c. Contract
d. Stakeholder analysis
c. Contract
Because this project was won in a bidding situation, there will be contractual obligations that are outlined in the contract. These need to be reflected in the project charter.
8) Reducing the budget by 3% is considered a
a. Project change
b. Product change
c. Project management plan change
d. Project document change
a. Project change
Reducing the budget is a project change. You have to change the project management plan, but the change to the project is the driver, not the plan itself.
9) The project that Walter has been managing is coming to an end. He is in the closing activities. Prior to finalizing the Close Project process, he needs to verify that the project has achieved the project scope. To which of the following documents must he refer in order to determine this?
a. WBS
b. Earned Value measurement
c. Stakeholder register
d. Project management plan
d. Project management plan
Correct. The best answer choice is option D because the project management plan contains the Scope Management plan and the scope baseline.
10) Accurate and timely information is critical in a project environment. Which of the following process groups helps to assure that all information is accurate and timely?
a. Planning
b. Closing
c. Monitoring and Controlling
d. Initiating
c. Monitoring and Controlling
The best answer choice is C. The processes in the Monitoring and Controlling process group help to monitor all project information to assure that it is accurate and timely.
11) Wilhelm informed the client that in the past month the team had increased their output by 25%, resulting in a 10% increase in deliverables compared to prior months.
a. Progress report
b. Status report
c. Forecast
d. Corrective action
a. Progress report
Correct. A progress report identifies the activities and progress that have taken place since the last progress report. This includes the scope that has been completed, the schedule work that has been accomplished, costs that have been incurred, and any significant milestone achievements.
12) Which of the following should be included in the project charter?
a. All supporting documentation
b. Risk register
c. The specific business need the project is designed to address
d. Stakeholder register
c. The specific business need the project is designed to address
The best answer choice is C because the project charter is the document that initiates the project and describes the specific business need that the project is designed to address.
13) In regards to project management, what is meant by “enabling”?
a. Removing barriers, solving problems, and fostering communication among team members
b. Making sure everyone has the same understanding of the work ensuring efficient time management
c. Maintaining visibility and control of when work starts and how it progresses
d. Consulting with team members and interviewing stakeholders before making decisions
a. Removing barriers, solving problems, and fostering communication among team members
Correct. A big part of a project manager’s job is enabling the team members to perform their work. This includes removing barriers, solving problems, and fostering communication among team members.
14) Variances that are within the ______ are considered acceptable.
a. Baseline
b. Threshold
c. Boundaries
d. 10% range
b. Threshold
Variances within the threshold are acceptable.
15) All of the following choices are inputs to the Develop Project Management Plan process except:
a. Project charter
b. Enterprise environmental factors
c. Project scope statement
d. Outputs from other processes
c. Project scope statement
The best answer choice is C because the project scope statement is not an input to the Develop Project Management Plan process.
16) The overall focus of integrated change
control is to
a. Maintain the integrity of performance baselines
b. Manage approved changes
c. Coordinate changes across the knowledge areas
d. All of the answer choices are correct
d. All of the answer choices are correct
The overall focus of integrated change control is to meet performance baselines, make changes, and coordinate changes across the knowledge areas.
17) The project justification, summary milestones, and project manager (PM) authority are described in which document?
a. Statement of Work (SOW)
b. Stakeholder analysis
c. Business case
d. The project charter
d. The project charter
All these items are documented in the charter. The SOW and the business case may provide relevant information, but the charter pulls it together and documents it in one place.
18) You are the project manager on a project that exists in a matrix organizational structure. One of your team members is a director with the company and is consistently late with project deliverables. You have tried to schedule a meeting with her by leaving voice mails and sending e‐mails, but she will not respond to your messages. The project is beginning to fall behind schedule because of her failure to meet deadlines, and you realize it is time to escalate the issue in order to keep the project on track. Of the choices below, which is the proper person to contact?
a. Her supervisor
b. The customer
c. Your sponsor
d. The CEO of the company
c. Your sponsor
The best answer choice is C because your sponsor is the next level of authority on the project.
19) The PMBOK® Guide defines a project as having two specific characteristics. Which of the following comprise those characteristics?
a. Beginning and end
b. Temporary and unique
c. Sponsor and client
d. Costly and time consuming
b. Temporary and unique
Correct. The best answer choice is B. The PMBOK® Guide defines a project as a temporary undertaking designed to create a specific product, service, or result.
20) An artifact that is produced, is quantifiable, and can be either an end item in itself or a component item is a(n)
a. Deliverable
b. Product
c. Result
d. Artifact
b. Product
Correct. An artifact that is produced, is quantifiable, and can be either an end item in itself or a component item is a product.
21) Which stages in a project does integrated change control address?
a. Knowledge, process, management, procurement, and execution
b. Solicitation, scope, selection, sequencing, and sourcing
c. Scope, time, cost, quality, and the control of all changes
d. Initiation, scheduling, verification, and selection
c. Scope, time, cost, quality, and the control of all changes
Correct. Control addresses scope, time, cost, quality, and the control of all changes to the project.
22) In which of the following documents are all of the subsidiary plans and baselines contained?
a. Project scope statement
b. Project management plan
c. WBS dictionary
d. Statement of Work
b. Project management plan
Correct. The best answer choice is B because the project management plan contains all of the subsidiary plans and baselines.
23) Which of the following documents would include the project objectives, identified risks, and approval requirements?
a. Strategic plan
b. Project charter
c. WBS dictionary
d. Scope statement
b. Project charter
Correct. The best answer choice is B because the project charter contains the items described.
24) Which term is defined as the processes and activities needed to identify, define, combine, unify, and coordinate the various processes and project management activities within the Project Management process groups?
a. Project Plan Development
b. Project Plan Execution
c. Integrated Change Control
d. Project Integration Management
d. Project Integration Management
You Answered Correctly!
Correct. Project Integration Management includes the processes and activities needed to identify, define, combine, unify, and coordinate the various processes and project management activities within the Project Management process groups.
25) Which of the following is not a subsidiary plan that is typically included in the project management plan?
a. Cost management plan
b. Scope Management plan
c. Performance improvement plan
d. Communications Management plan
c. Performance improvement plan
Correct. The best answer choice is Ce because any performance improvement plan is not a subsidiary plan and is not included as part of the project management plan.
26) Clyde is working for an audio systems manufacturer as the project manager of a new project to develop a high‐quality audio monitoring system. Since the product of this project may be used by government surveillance agencies, the quality is critical. Clyde is in the process of using quality standards from the organization’s quality policy to develop the project charter. Which of the following best describes what Clyde is doing?
a. Using organizational process assets to develop the project charter
b. Using the Statement of Work to develop the project management plan
c. Using enterprise environmental factors to develop the charter
d. Using industry standards to develop the charter
a. Using organizational process assets to develop the project charter
Correct. The best answer choice is A. Clyde is using the existing organizational process assets to develop a new charter for the project.
27) What is the best definition of closing a project or phase?
a. The informal review of a project after the final deliverable has been provided to the client
b. The process of finalizing all activities across all of the Project Management process groups to formally complete a project or phase
c. The documentation of how project events were addresses or should be addressed in the future
d. The comparison of the financial metrics to determine a project’s overall profitability using real data
b. The process of finalizing all activities across all of the Project Management process groups to formally complete a project or phase
Correct. Closing a project or phase is defined as the process of finalizing all activities across all of the Project Management process groups to formally complete a project or phase.
28) From the list of choices below, select the process that is considered to be the most dependent on the type and nature of the work being performed and the process in which the project deliverables are created.
a. Control Scope
b. Collect Requirements
c. Monitor and Control Project Work
d. Direct and Manage Project Work
You Answered Correctly!
Correct. The best answer choice is D. Because the output of the Direct and Manage Project Work process is the deliverables, it is this process that is most dependent on the type and nature of the work being performed and process in which the deliverables are created.
d. Direct and Manage Project Work
Correct. The best answer choice is D. Because the output of the Direct and Manage Project Work process is the deliverables, it is this process that is most dependent on the type and nature of the work being performed and process in which the deliverables are created.
29) Darla’s project is coming to the end of a specific phase. She has scheduled a phase‐end meeting with her team in order to get the required sign‐offs on specific deliverables. This particular phase end is a natural time to evaluate the team’s performance in the phase that is ending. Darla is sending a communication to her team members regarding this meeting. Which of the following is the correct nomenclature for a meeting of this type?
a. Phase exit
b. Monitoring gate
c. Kill gate
d. Milestone review
a. Phase exit
Correct. The best answer choice is A. Typical terms include phase gate, kill point, and stage gate.
30) David has recently inherited a project that is having significant difficulties and running behind schedule because of poor estimates for the activity durations. The project team had missed numerous deadlines, and customers are unhappy with the progress on the project. David has been analyzing the leads and lags in the schedule in an attempt to bring activities into alignment with the project plan without impacting the cost baseline. He has determined that he can schedule some of the activities in parallel rather than sequentially with no adverse effect on the project costs. Of the following choices, which describes David’s action?
a. Crashing
b. Fast‐tracking
c. Re‐baselining
d. Lessons learned
b. Fast‐tracking
Correct. The best answer choice is B. David is involved in a schedule compression technique known as fast‐tracking. Crashing is also a schedule compression technique, but it typically results in increased cost.
31) The ________ is also sometimes known as the project initiation document, project description, or project authorizing document.
a. Project integration plan
b. Project integration management plan
c. Project charter
d. Integrated change control
c. Project charter
Correct. Different organizations have different terms for a charter, including project initiation document, project description, project authorizing document.
32) What is a threshold?
a. A set parameter that triggers some action when the parameter value is exceeded
b. The collection of project performance data with respect to a plan
c. The measurement of actual performance against planned performance
d. The recommended plan changes based on an analysis of the risks
a. A set parameter that triggers some action when the parameter value is exceeded
Correct. A threshold is a cost, time, quality, technical, or resource value used as a parameter, and which may be included in project specifications. Crossing the threshold should trigger some action, such as generating an exception report.
33) As your project team executes the activities required for the work packages listed in the WBS, they have been reviewing information from previous projects to determine best practices for completing the activities necessary to complete the work. This information is found in which of the following?
a. Communication Management plan
b. Enterprise environmental factors
c. Project charter
d. Lessons learned
d. Lessons learned
Correct. The best answer choice is D because the lessons learned database contains details from previous projects and can be a valuable resource in completing new projects.
34) hich of the following items is defined within the project charter?
a. The authority assigned to the project manager
b. Resource requirements
c. Work breakdown schedule
d. Network diagram
a. The authority assigned to the project manager
Correct. The project charter document has the following characteristics: identifies the project sponsor and project manager; formalizes project manager authority; and links the project to the strategic plan.
35) A documented direction to perform an activity that can reduce the probability of negative consequences associated with project risks is known as
a. Defect repair
b. Preventive action
c. Corrective action
d. A change order
b. Preventive action
Correct. Preventive action is a documented direction to perform an activity that can reduce the probability of negative consequences associated with project risks.
36) Which information is NOT relevant for a lessons learned document?
a. Which team members received bonuses
b. Methods to improve requirements gathering
c. An effective technique for team building
d. A risk response that worked well
a. Which team members received bonuses
Correct. Information on team member performance, bonuses, or feedback is not part of the lessons learned document.
37) Which planning process output contributes an understanding of the scope baseline to the project management plan?
a. Plan Procurement Management
b. Plan Risk Management
c. Plan Scope Management
d. Create Work Breakdown Structure
d. Create Work Breakdown Structure
Correct. The creation of a Work Breakdown Structure, which is an output of the planning process, defines the scope baseline.
38) Writing a performance assessment for the lead engineer is part of which closing activity?
a. Archiving documentation
b. Conducting lessons learned
c. Accepting all deliverables
d. Releasing project resources
d. Releasing project resources
Correct. Part of releasing project resources is providing feedback to team members.
39) An example of a monitoring task is
a. Comparing information with the project management plan
b. Providing forecasts for future work
c. Developing preventive action plans
d. Submitting change requests
a. Comparing information with the project management plan
Correct. Monitoring includes collecting, measuring, and assessing while controlling determines corrective and/or preventative measures and resolving performance issues.
40) Which of the following is used to provide a comparison between the actual work performed and the schedule baseline?
a. Quantitative analysis
b. Qualitative analysis
c. Performance reviews
d. Work Breakdown Structure
c. Performance reviews
Correct. The best answer choice is C. Performance reviews are used as a comparison tool to evaluate the work performed as it relates to the schedule baseline.
41) What is a corrective action?
a. An intentional activity to modify a nonconforming product or product component
b. An intentional activity that ensures the future performance of the project work is aligned with the project management plan
c. A formal proposal to modify any document, deliverable, or baseline
d. An intentional activity that realigns the performance of the project work with the project management plan
d. An intentional activity that realigns the performance of the project work with the project management plan
Correct. A corrective action is an intentional activity that realigns the performance of the project work with the project management plan.
42) During the Close Project or Phase process, which of the following is the project scope measured against?
a. Quality Management plan
b. Earned Value
c. Project management plan
d. Schedule Variance
c. Project management plan
Correct. The best answer choice is C because, of the choices listed, only the project management plan is an input to this process
43) You want to demonstrate the value of a project to the organization, not just in financial terms but also in terms of developing customer satisfaction and loyalty. Where would you document this information?
a. Statement of Work (SOW)
b. Business case
c. Project charter
d. Concept of operations
b. Business case
Correct. The business case demonstrates the financial metrics as well as nonfinancial metrics to justify undertaking a project.
44) Stephanie is a YouTube v‐logger. Her husband, Dave, works for photographic equipment manufacturer. Because of the advent of new technology and a unique wireless geo‐location system, Dave has just developed a new video camera that has an input for a secondary camera lens, which allows Stephanie to videotape herself from two different points of view at the same time. Her YouTube subscribers, some of which are also v‐loggers, have seen Stephanie’s review of the product on her YouTube channel and have started calling Stephanie & asking where they can buy one of these new cameras. Dave’s company decides to meet with some of the v‐loggers to under stand their wants and needs for a new product line around the two‐lens concept. Dave documents the initial assumptions and reviews previous lessons learned from a similar new product line before pitching the idea to the Project Selection Committee. This example illustrates the concept of
a. Market advance
b. Project feasibility assessment
c. Business need
d. Technology advance
b. Project feasibility assessment
Correct. The best answer choice is B because the scenario illustrates meeting with stakeholders and evaluating assumptions and lessons learned to evaluate the feasibility of a new project.
45) From the following documents, select the one that formally authorizes the project.
a. Business case
b. Statement of Work
c. WBS
d. Project charter
d. Project charter
The best answer choice is D because the project charter is the document that formally authorizes and initiates the project.
46) You have just started working as a project manager for a guitar amplifier manufacturing company. Although your organization has been manufacturing amplification equipment for some time, the need for this project is due to industry changes and technological advances made in audio transcoding systems. You are in the process of creating the project charter for this project, and it’s necessary to create a Statement of Work in order to completely describe the end product. In order to create this Statement of Work, which of the following will you need to include?
a. Product scope description
b. Business need
c. Strategic plan
d. All of the above
d. All of the above
The best answer choice is D because all of the items listed are referenced in the SOW.
47) One of your project team members has indicated that she will need an additional four days to complete an activity assigned to her. She assures you that this delay will have zero impact on the project cost. As an experienced project manager what should you do?
a. Approve the request.
b. Ask your team to look for any impact in other areas.
c. Assign more resources to the activity.
d. Deny the request.
b. Ask your team to look for any impact in other areas.
Although your team has indicated the anticipated delay will have zero impact on the project cost, you need to determine whether the delay will have any impact on other areas such as schedule, quality, and scope. In this case, an impact analysis should be done by your project team.
48) You are managing a project tasked with manufacturing a new consumer grade commuter airplane that has just been approved by the FAA. Production of the airframe is scheduled to begin the following week, but your lead assembly supervisor has just informed you that some specific fastening components for the fuselage are not going to be delivered on time. You decide to change the schedule and direct your team to work on the subassemblies for the navigation system. This is an example of which of the following?
a. Fast tracking
b. Crashing the schedule
c. Corrective action
d. Preventive action
d. Preventive action
The best answer choice is D because the project manager is taking preventive action to address the change in schedule tasks and in order to keep the project on schedule.
49) One of your team members at the software development company you work for has created a new coding process that results in decreasing development time by an average of 30%. You record this development in order to
a. Help the team member receive recognition
b. Make this information available for future projects
c. Motivate the other team members to be more creative
d. Document it as an exception to standard procedure
b. Make this information available for future projects
The best answer choice is B because this scenario describes activities performed during the closing process group and specifically involves documenting lessons learned that may be valuable for future projects.
50) Hank has been assigned as the project manager for an industrial waste disposal system construction project. During the development of the charter, the project budget initially designated for this project was estimated at $10 million. Recently, organizational cuts have resulted in decreased funding for this project and a reduced scope. If the sponsor reduces the project budget to $5 million just before the planning phase begins, what should Hank do?
a. Document the new budget as a constraint
b. Revise the project charter
c. Meet with the stakeholders to get their opinions
d. Update the summary budget in the charter
b. Revise the project charter
The best answer choice is B. If the funding is decreased and the scope reduced, the number of stakeholders, milestones, and other aspects of the project will change. Because the planning processes have not started yet, it is better to revise the project charter with the new project objectives, budget, and scope. Hank must also identify any new stakeholders and eliminate any stakeholders that are no longer involved based on the new project scope.
51) In which of the following situations would it be appropriate to change a project baseline?
a. When the integrated change control board approves a change request
b. When the project management plan changes
c. When the project life cycles enters a new phase
d. At no time prior to the completion of the project
a. When the integrated change control board approves a change request
The best answer choice is A because project baselines are only changed when the integrated change control board approves a change request.
52) Coordinating, unifying, & consolidating are associated with which of the 9 knowledge areas?
a. Scope management
b. Risk management
c. Integration management
d. Communications management
c. Integration management
The best answer choice is C because integration management comprises coordinating, unifying, and consolidating activities of the project.
53) From the following documents, select the one that formally authorizes the project.
a. Business case
b. Statement of Work
c. WBS
d. Project charter
d. Project charter
The best answer choice is D because the project charter is the document that formally authorizes and initiates the project.
54) Completion of the project is measured against the
a. Project scope statement
b. Requirements documentation
c. Project management plan
d. Scope baseline
c. Project management plan
Project completion is measured against the project management plan.
55) Richard is managing a project for a major client. The project sponsor has just informed Richard that the client is terminating their contract for convenience. Which of the following should Richard do now?
a. Control procurements
b. Create a change request
c. Close the project or phase
d. Perform qualitative risk analysis
c. Close the project or phase
The best answer choice is C. Because the client is canceling the contract, it means there is no justification for the project to continue. Richard needs to close the project.
