labman g2 Documentation Management

Question 1

it involves the organization, storage, and retrieval of documents

Answer 1

Documentation Management

Question 2

it ensures that important information is easily accessible, properly maintained, and protected from loss or unauthorized access

Answer 2

Documentation Management

Question 3

it includes categorizing documents, implementing security measures, and using software systems to manage digital files

Answer 3

Documentation Management

Question 4

it involves converting paper documents into digital formats and managing these digital documents efficiently

Answer 4

Documentation Management

Question 5

converting paper documents to digital formats for easier storage and access

Answer 5

Digital Storage

Question 6

categorizing and indexing documents for quick retrieval

Answer 6

Organization

Question 7

ensuring only authorized users can access sensitive documents

Answer 7

Access Control

Question 8

Facilitating teamwork by allowing multiple users to access and edit documents simultaneously

Answer 8

Collaboration

Question 9

reduces time spent searching for documents and eliminates the need for physical storage

Answer 9

Improved Efficiency

Question 10

protects documents with encryption and access controls

Answer 10

Enhanced Security

Question 11

helps meet legal and regulatory requiremets

Answer 11

Better Compliance

Question 12

Cuts costs related to paper, printing, and storage

Answer 12

Cost Savings

Question 13

a set of rules, guidelines, or principles that an organization or individual follows to ensure consistent decision-making and behavior

Answer 13

Policy

Question 14

every document, including test data, quality control logs, patient records, and instrument calibration records, must be full and error-free

Answer 14

Accuracy

Question 15

use standard formats for every document to maintain consistency and clarity

Answer 15

Standardization

Question 16

label each record with a unique identifier

Answer 16

Traceability

Question 17

it specify how long each sort of document should be retained.

Answer 17

Retention Period

Question 18

when documents reach the end of their retention period, they should be disposed of securely, especially if they contain sensitive or confidential information

Answer 18

Secure Disposal

Question 19

HIPAA

Answer 19

Health Insurance Portability and Accountability Act

Question 20

a U.S. law that protects health information and reduces fraud and abuse

Answer 20

HIPAA (Act of 1996)

Question 21

specifically focuses on the unique requirements of medical laboratories

Answer 21

ISO 15189:2022

Question 22

regular audits help ensure that documentation procedures adhere to internal and external requirements

Answer 22

Internal and External Audits

Question 23

may be conducted by lab personnel

Answer 23

Internal audits

Question 24

frequently performed by regulatory organizations or accreditation agencies

Answer 24

External Audits

Question 25

guide users on how to identify and resolve common issues, enhancing operational uptime

Answer 25

Troubleshooting and Maintenance

Question 26

Diagrams, flowcharts, and images that facilitate understanding of complex processes

Answer 26

Visual Aids

Question 27

for operational and maintenance tasks

Answer 27

Technicians

Question 28

to ensure compliance and operational efficiency

Answer 28

Managers

Question 29

as a training tool during onboarding

Answer 29

New Employees

Question 30

for easy navigation

Answer 30

table contents

Question 31

each section typically includes objectives, procedures, responsible parties, required tools, and evaluation metrics

Answer 31

Standardized Sections

Question 32

regular updates are essential to reflect changes in processed or technology

Answer 32

Updates and Version Control

Question 33

manuals play a key role in regulatory compliance, providing documentation that can be critical during audits

Answer 33

Compliance and Standards

Question 34

new employees often rely on these manuals for understanding their roles and responsibilities, making them integral to effective training programs

Answer 34

Training and Onboarding