Integration Flashcards
What is project integration management?
Combine work from all knowledge areas and ensure resources, deadlines and the project life cycle are aligned
What are 7 project management processes that belong to project integration management?
- Develop project charter
- Develop project management plan
- Manage project knowledge
- Direct and manage project work
- Perform integrated change control
- Monitor and control project work
- Close project or phase
What are some trends and emerging practices?
Automated tools, visual management tools, project knowledge management, expanding responsibilities, hybrid methodologies
What are tailoring considerations for project integration management?
- Project life cycle
- Development life cycle
- Management approaches
- Knowledge management
- Change
- Governance
- Lessons learned
- Benefits
What are key questions to ask for tailoring considerations?
“What is an appropriate project life cycle?”
“What phases should comprise the project life cycle?”
“What type of development approach is appropriate?”
“How will knowledge be managed in the project to foster a collaborative working environment?”
“How will change be managed in this project?”
“What are the project status report requirements for control boards, committees, and other stakeholders who are part of the project?”
“What information should be collected throughout and at the end of the project? How will this be made available to future projects?”
“When and how benefits should be reported? At the end of the project or the end of each iteration or phase?”
What are considerations for an Agile/adaptive environment?
Stakeholders collaborate more
Increased adaptability
Team members are domain experts for integration management
Control of detailed project planning and delivery is given to team
Project manager builds a collaborative environment
What initiates a project?
Internal business needs or external influences
What does a project charter provide?
Documents that you have authority to use resources, serves as formal record of activities, links the organizations strategy to the project
Who may develop the project charter?
The project sponsor or the project manager
What are project assets that are considered inputs for developing a project charter?
Environmental Enterprise Factors
Organizational Process Assets
Agreements
Business documents
What are the outputs from developing a project charter?
Project charter
Assumption log
What are some tools and techniques used for developing a project charter?
Data gathering
Meetings
Expert judgement
Interpersonal and team skills
What is the Develop Project Management Plan Process?
Defines, prepares, and coordinates all plan components and consolidates them onto a single integrated plan. It contains subsidiary plans that pertain to other knowledge areas.
What is the basis of all project work?
Project management plan
What does the project management plan do?
Details how the project will be executed, monitored and controlled and closed.
What is established during the develop project management plan process?
Scope of project, refine objectives, define how to achieve objectives
In a predictive life cycle, how often is the develop project management plan process performed?
once
In an adaptive life cycle, how often is the develop project management plan process performed?
Make updates at predefined points, including before each iteration or sprint
What are considered inputs to the develop project management plan process?
Outputs from other processes
Organizational process assets
Project charter
Enterprise environmental factors
What are considered outputs to the develop project management plan process?
Project management plan
What are some tools and techniques used for developing a project management plan?
Expert judgement
Interpersonal and team skills
Data gathering
Meetings
What is the configuration management plan?
Describes the configurable items of the project and identifies the items that will be recorded and updated so that the product of the project remains consistent and operable.
What do subsidiary management plans include?
Scope management plan Requirements management plan Schedule management plan Cost management plan Quality management plan Resource management plan Communications management plan Risk management plan Procurement management plan Stakeholder engagement plan
What is the purpose of the Direct and Manage Project Work process?
Ensures the team is carrying out the planned project activities to complete deliverables and that approved changes are made. Resources are assigned to the work and their time and work is managed.
What are considered inputs to the direct and manage project work process?
Project management plan Enterprise environmental factors Organizational process assets Project documents Approved change requests
What are considered outputs to the direct and manage project work process?
Work performance data Project document updates Deliverables Organizational process assets updates Project management plan updates Change requests Issue log
What are some tools and techniques used for the direct and manage project work process?
Project management information system (PMIS)
Expert judgement
Meetings
What is the manage project knowledge process?
Making sure stakeholders are aware of and share their knowledge before, during and after the project. Also, leveraging past knowledge to improve project outcomes and creating new knowledge for future projects.
What is explicit knowledge?
Can be expressed in words, pictures or numbers and can be stored in media, easy to communicate and distribute in technical documents
What is tacit knowledge?
Consists of a person’s beliefs or insights and is harder to express, intuitive, rooted in experience or practice
What are considered inputs to the Manage Project Knowledge process?
Organizational process assets Project management plan Project documents Enterprise environmental factors Deliverables
What are considered outputs to the Manage Project Knowledge process?
Organizational process assets updates
Project management plan updates
lessons learned register
What are some tools and techniques used for the Manage Project Knowledge process?
Expert Judgement
Interpersonal and team skills
Knowledge management
Information management
What is the monitor and control project work process?
Track, review, and report progress to meet performance objectives defined in the project management plan.
Why is the monitor and control project work process important?
Allows stakeholders to compare the current state of the project to the planned state. Allows the team opportunity to take action to address issues.
What does monitoring involve?
Collecting, measuring, and assessing measurements and trends to improve processes.
What does controlling involve?
Determining corrective or preventive actions that return the project to a healthy path and following up on action plans to determine if actions resolved issues.
Why would a change request be issued?
To expand, adjust, or reduce project scope, product scope, or quality requirements.
What are the types of changes that can be requested in a change request?
Corrective action
Preventive Action
Defect Repair
What are considered inputs to the Monitor and Control Project Work process?
Organizational process assets Work performance information Project management plan Project documents Enterprise environmental factors Agreements
What are considered outputs to the Monitor and Control Project Work process?
Project management plan updates
Project documents updates
Work performance reports
Change requests
What are some tools and techniques used for the Monitor and Control Project Work process?
Data analysis
Decision making
Expert judgement
Meetings
What is the Perform Integrated Change Control process?
Reviewing change requests and prioritizing, approving, communicating and managing them.
When can change requests be done in an agile or adaptive environment?
Change requests can be added to the backlog at any time
What is a change control board?
A formally appointed group to review, approve, defer change requests
What is configuration management?
Deals with modifications made to the product or the processes used to make the product
What is change management?
Deals with changes made to project baselines
What are the configuration control activities?
Configuration item identification
Configuration item status accounting
Configuration item verification and audit
What are the change control activities?
Identify changes
Document changes
Decide on changes
Track changes
What are the inputs to the Perform integrated change control process?
Project documents Change requests Organizational process assets Enterprise environmental factors Project management plan Work performance reports
What are the outputs to the Perform integrated change control process?
Approved change requests
Project documents updates
Project management plan updates
What are the tools and techniques used for the Perform integrated change control process?
Decision making Data analysis Change control tools Meetings Expert judgement
What is the purpose of the close project or phase process?
Project information is archived and planned work is complete, freeing resources
What is the role of the project manager in the close project or phase process?
Reviews the project management plan to ensure work is completed and project has met its objectives
Exit criteria are satisfied
Contractual agreements are complete
Project’s deliverables are transferred to production or operations
Suggestions for improvements in procedures are collected
Satisfaction of stakeholders is measured
What are the inputs to the close project or phase process?
Project charter Project documents Organizational process assets Project management plan Procurement documentation Agreements Business documents Accepted deliverables
What are the outputs to the close project or phase process?
Final product, service or result transition
Organizational process assets updates
Project documents updates
Final report
What are the tools and techniques used with the close project or phase process?
Data analysis
Meetings
Expert judgement
What are types of data analysis?
Document analysis
Regression analysis
Trend analysis
Variance analysis
What does the final report contain?
Evidence of completion
Quality and schedule objectives
Actual costs and reasons for variance
Summary of how the final product, service or results achieved the overall goals of the project
