Inspection - The Inspection

Question 1

What do you do on arrival of inspection?

Answer 1

• Carry out a risk assessment on arrival
• Adhere to my companies policies
• If I identify a risk, determine if it is safe to continue

Question 2

How do you carry out your inspection?

Answer 2

• Notify the tenants
• Complete pre-inspection checklist:
  o Plan journey
  o Notify colleagues
  o Carry out risk assessments
  o Review tenant leases
  o Ensure to pack relevant PPE
  1. Start external
  2. Carry out internal inspection of common parts
  3. Then complete tenant areas

Question 3

What are you looking for whilst carrying out an external inspection?

Answer 3

• Method of construction
• Repair and condition of the exterior (from the roof downwards)
• Car parking / loading arrangements.
• Defects / structural movement.
• Check site boundaries on OS map and or title plan.

Question 4

What are you looking for whilst carrying out an Internal inspection?

Answer 4

• Layout and specification.
• Repair and maintenance
• Defects
• Services – age and condition
• Statutory compliance – asbestos, building regs, H&S, DDA, Fire and planning
• Fixtures fittings and improvements
• Compliance with lease obligations.

Question 5

What would you do if there was not the correct PPE at a viewing?

Answer 5

• Evaluate to see if there were any areas of the premises where you did not need PPE; amenity space, common parts or another floor
• See if PPE could be resourced off a contractor or a site nearby
• Arrange a second viewing with the building manager or agent and ensure the appropriate PPE will be available at that viewing

Question 6

What would you have done if on inspection you noticed the tenant had not acted in accordance with their licence?

Answer 6

• Speak with the tenant and ask for information on the works carried out
• Advise that as per the terms of the lease LL approval was required or not permitted
• Advise that if they have questions surrounding the lease then independent legal advice should be sought
• Advise that I would need to inform the LL and that we would need to document the works via a LFW and fees would be associated
• Depending on the works, BS may need to review plans etc and remedial action may need to be taken
• Also advise that the LL has the right to enforce the works be undone and the original re-instated

Question 7

What would you have done if on inspection you noticed the tenant had not acted in accordance with their licence?

Answer 7

• Speak with the tenant and ask for information on the works carried out
• Advise that as per the terms of the lease LL approval was required or not permitted
• Advise that if they have questions surrounding the lease then independent legal advice should be sought
• Advise that I would need to inform the LL and that we would need to document the works via a LFW and fees would be associated
• Depending on the works, BS may need to review plans etc and remedial action may need to be taken
• Also advise that the LL has the right to enforce the works be undone and the original re-instated