Data Management Flashcards

1
Q

What is the legislation in place surrounding data management?

A
  • Data Protection Act 2018
  • General Data Protection Regulations (2018)
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2
Q

What is the difference between GDPR and Data Protection?

A
  • GDPR is a privacy regulation which grants how information is processed
  • Data protection act controls how data can be used
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3
Q

What does the Data Protection Act state?

A
  • Files must be up to date and relevant
  • Must not be held for longer than necessary
  • Must be stored in a safe location
  • Must not be kept for longer than required
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4
Q

8 individual rights within the Data Protection Act?

A
  • Right to be informed
  • Right to access
  • Right to rectification
  • Right to erasure
  • Right to restrict processing
  • Right to data portability
  • Right to object
  • Rights related to automated decision making including profiling
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5
Q

How do you deal with a breach in GDPR?

A
  • Review and identify the breach
  • Try to resolve the issue
  • Notify the Information Commissioners Officer (ICO) within 72 hours
  • Notify the affected parties
  • Learn from the breach and implement changes to prevent this happening again
  • Make sure the breach is documented as the report may form part of an investigation.
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6
Q

What are the penalties of a breach?

A
  • Information Commissioners Office (ICO)
  • Fine the higher of up to 17.5m or 4% global turnover
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7
Q

How should office files be stored?

A
  • In an internal filling system, backed up by a cloud system or paper filling
  • A fire wall should also be in place to prevent people outside of the organisation hacking into the system.
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8
Q

How do you protect electronic data?

A

I would back up my data on a cloud system, strong password protection, antivirus software/ firewall and a secure wifi connection.

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