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LEVEL UP 2025 > HPM 9.1 - EMPLOYEE RELATIONS > Flashcards

HPM 9.1 - EMPLOYEE RELATIONS Flashcards

1
Q

Who is responsible for seeing that policies in employee relation manual are implemented?

A

Managers and Supervisors

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2
Q

Who is responsible for interpreting POLICY, HOURS, and WAGES affecting employees?

A

OER (Office of Employee Relations)

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3
Q

Max vacation balance

A

816 hours

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4
Q

Max CTO

A

480 hours

Can be made to burn 24 hours by Dept if notified 24 hours in advance of burn date (Via email/memo)

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5
Q

What grants employees and employers to be on the same level when bargaining for wages/hours and other contract issues? Allows our union to exist? Keeps State employer from imposing/threatening reprisals, discrimination, etc?

A

The Dills Act

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6
Q

________ shall not be used for union business.

A

State vehicles

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7
Q

When Dept policy conflicts with contract, what prevails?

A

The contract

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8
Q

Use of copy machines, fax machines, audio/visual machines, email, etc. for UNION BUSINESS is permitted during _________ hours.

A

Non-Working Hours

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9
Q

Use of US mail system for union business IS / IS NOT permitted.

A

Is NOT

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10
Q

Is sick leave transferrable for contributory time?

A

No

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11
Q

Contributions to contributory time banks shall be in ____ increments.

A

1 hour increments

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12
Q

Is a self-represented employee allowed release time for preparing?

A

NO (only for actual meeting)

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13
Q

Emp reps are entitled to release time of __ hours to meet and confer

A

4 hours

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14
Q

Emp reps ARE / ARE NOT allowed release time to PREPARE for a meet and confer

A

Are Not

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15
Q

To use time from contributory bank, a union rep must complete a _______ within ____ hours.

A

CHP 610 within 48 hours (2 days)

Hours spent shall be in 30 minute increments.

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16
Q

What shall be completed by employees who provide representation to other employees?

A

CHP 610

(Complete within 48 hours)
(Also document on 415)

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17
Q

CHP 610 shall be submitted to supervisor within ___ days and hours spent shall be documented in ______ increments.

A

2 days (48 hours)

30 minute increments

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18
Q

Beat code for “Meet and Confer” time

A

Beat 832

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19
Q

Beat for CAHP release time

A

Beat 833 (2 hour increments)

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20
Q

Beat for AA, Interrogations, and officer involved shootings

Rep is allowed up to __ hours per incident

A

Beat 834

Up to 8 hours

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21
Q

A (Grievance / Complaint) is a dispute over a violation of the CONTRACT.

A

Grievance

“The CONS are filing a GRIEVANCE”

Denial of OT in contract, performance evaluations, detail of representation)

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22
Q

A (Grievance / Complaint) is a dispute of a POLICY, procedure or a rule.

A

Complaint

“I’m COMPLAINING - It’s against our POLICY!!!”

(Forced to work graveyard shift alone, etc)

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23
Q

Series of government code sections which govern collective bargaining for represented employees of California

A

Dills Act (used to be SEERA)

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24
Q

What establishes the right of a bargaining unit employee to be assisted by union representative at an investigatory interview to which the employee has been summoned by management, when the employee reasonably believes disciplinary action may result.

A

Weingarten Rule

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25
Q

Are employee reps on equal ground with management?

A

Yes

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26
Q

A recognized employee organization may use bulletin boards to post info. Posted material shall be ______________________.

A

Dated.
Initialed by org. rep
COPY GIVEN TO COMMANDER

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27
Q

Are shift / schedule changes allowed to use release time?

A

No

28
Q

Is travel time allowed for employee interrogation representation?

A

No

29
Q

Does an employee have right to secure representation of their own choosing in preparing a grievance / complaint?

A

Yes

30
Q

An employee and rep may be granted up to __ hours of release time to prepare and present grievance.

A

4 hours

31
Q

Beat code for expending time from contributory bank (CHP 610)

A

Beat 833

32
Q

Documenting use of State Release Time:

Report on a ________
Recorded in _________ increcrements
Submit to commander within ___ days after representation
Form sent to ______ after approval.

A
  1. CHP 610
  2. Half hour increments
  3. Within 2 days to Commander
  4. To OER
33
Q

First step to initiate the grievance/complaint procedure is a _______________-

A

Informal Discussion between employee and immediate supervisor

34
Q

Informal discussion between complainant, representative and immediate supervisor should happen within ___ days of issue.

A

Within 21 days. Must be done first by employee BEFORE filing a formal form.

35
Q

Immediate supervisors need to respond to informal discussion within ____ days

A

7 days

36
Q

As a supervisor, what should you do if an employee submits a formal grievance before an informal discussion has occurred?

A

Supervisor SHOULD NOT accept it

37
Q

Formal Level complaint (If employee insists on submitting formal grievance before informal discussion, the supervisor shall _____________

A

Shall accept it

38
Q

Grievances/complaints go through several levels before they become________

A

Formal

39
Q

Formal grievance shall be completed on 1 of 2 forms:

A

CHP 94 - Emp. Grievance/Complaint
or
STD 630 - Emp. Contract Grievance

40
Q

CHP94/STD630 (Grivance/Complaint forms) SHALL be forwarded to OER within ___________ after getting response.

A

Within 5 working days

41
Q

Failure of a grievant to respond within time limits does what to the grievance/complaint?

A

It nullifies it

42
Q

Are supervisors entitled to exclusive representation, contract rights, and filing unfair labor practices?

A

No

43
Q

Grievance/complaint files ARE / ARE NOT to be kept in the employees file.

A

Are NOT to be kept there

44
Q

Grievance/complaint files ARE / ARE NOT to be forwarded to an employees new command

A

Are NOT to be forwarded (Unless its active)

45
Q

Grievance files are retained at area for ____ years.

A

3 years

46
Q

Complaint files are retained at area for ____ year(s).

A

1 year

47
Q

Are commanders required to “meet and confer” when there is a complaint about an employees 118 APPRAISAL (complaint/grievance issue)?

A

Not required

48
Q

Supervisory representatives ARE / ARE NOT allowed for release time to meet and confer and to prepare

A

They ARE allowed

49
Q

The CHP employs represented employees in __ of the __ bargaining units.

A

12 of the 21 bargaining units

50
Q

Management must give employee at least ____ notice that CTO needs to be used to lower bank.

A

24 hours notice

51
Q

Notice to use CTO shall be in the form of an ___________ to the employee.

A

Email or Memo

52
Q

Release Time shall be for how many union reps?

A

One representative

53
Q

Donation of hours to the union is done by completing _______

A

CHP 415

54
Q

Employees may contribute to time release banks. Contributions to these banks SHALL BE in _______ increments

A

1 Hour increments

55
Q

Can an employee contribute their SICK time / SICK leave to a time release bank?

A

No

56
Q

Informal grievance/complaint requires the supervisor to _____ with the officer (or Area Rep) and listen. And attempt to resolve the issue at the ____________.

A

Sit down

Lowest level

57
Q

Before making a decision regarding a grievance/complaint, a supervisor should __________________ for course of action.

A

Consult other supervisors and management team.

58
Q

A formal grievance must include 3 elements:

A
  1. Alleged violation
  2. Statement of the problem
  3. Proposed remedy
59
Q

Level 1 Formal Complaint is filed with who?

A

Filed with area, section or bureau commander

60
Q

Level 2 Formal Complaint is filed with who?

A

Filed with Division Chief

61
Q

Level 3 Formal Complaint is filed with who?

A

Filed with Commissioner (final level of appeal)

62
Q

Level 4 Formal Complaint is filed with who?

A

Department of Personnel Administration (DPA)

63
Q

If at any level the complainant’s __________ is involved with the grievance, it automatically goes to the next level.

A

Immediate Supervisor

64
Q

Can a grievant re-submit a grievance after retracting their grievance?

A

No - not for the same grievance

65
Q

What Government Code allows for an officer to have representation when confronted with an adverse action?

A

GC 3301 (I)

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