HPM 11.2 - MATERIALS MANAGEMENT

Question 1

When reimbursing employees using PETTY CASH, limit each individual purchase to $_____, excluding ________.

Answer 1

$50

Excluding sales tax

Question 2

CalCard single item limit = $________

Answer 2

$1,000

Question 3

P-Card MAY be used to purchase neccessary commodities for daily operation of the command, and is the PRIMARY method for obtaining ___________ supplies

Answer 3

Office and janitorial supplies

Question 4

When shall shortages to cash at the office be reported in writing to (FMS) Fiscal Management Section.

Also, complete a ______ explaining the reason for the shortage.

Answer 4

The NEXT business day

Complete a memo

Question 5

When using the CalCard, the name on the card cannot be the same person as the ____________ for the purchase.

Answer 5

Approving official for the purchase

Question 6

If transaction is UNDER $10,000 - you shall obtain at least ___ prices quotes

Answer 6

At least 2 quotes

Question 7

What form is used to order items listed in the Supply Services Catalog?

Answer 7

CHP 41

Question 8

With the implementation of the FI$Cal, within the CHP, the CAL-Card Program is now referred to as the ______ Program

Answer 8

Procurement Card (P-Card) Program

Question 9

P-Card cardholder shall obtain prior approval from __________ before making any purchases

Answer 9

the Commander

Cardholder cannot be an approving official

Question 10

What program is the primary method for obtaining office and janitorial supplies from certified suppliers?

Answer 10

The P-Card Program

Question 11

Can bottled water be purchased using the P-Card?

Answer 11

Yes, but ONLY during an emergency.

CAN’T BUY WATER for planned events, for storage, etc

Question 12

Can food and beverages beyond water (soda, coffee, snacks) be purchased with the P-Card?

Answer 12

NO

Question 13

The P-Card is for commodity purchases, however, only the following SERVICES can be procured via P-Card:

Answer 13

1 - Key duplication
2 - Misc. reproduction
3 - Film development
4 - Emergency medical oxygen bottle refills
5 - Hydrostatic testing
6 - Rights for selected music

Question 14

Total petty cash fund shall be limited to $_____

Answer 14

$300

Question 15

Total CHANGE fund shall be limited to $_____

Answer 15

$100

Question 16

Petty cash and change funds shall be stored where?

Answer 16

In a locked, metal cash box

Question 17

Lost, stolen, damaged state equipment:

It’s the responsibility of commander to make sure involved employee has been afforded their ______

A ____ shall also be prepared

Answer 17

POBR

a memo

Question 18

Equipment which has a unit cost of $5,000 or more is classified as ________

Answer 18

Major

Question 19

Equipment less than $5,000 that doesn’t require tight accountability controls is classified as _______

Answer 19

Minor

Question 20

When an employee agrees to reimburse the Dept for the loss or damage of state issued equipment or property, the Dept shall not initiate __________ against the employee

Answer 20

Adverse action

Question 21

When employee loses or damages state equipment, the commander shall ensure a memo is prepared within ___ business days

Answer 21

5 business days

Question 22

Loss / Damaged equipment

If involved employee is required to complete a memo, the involved employee shall be informed of the right to have a ___________ present while completing the memo

Answer 22

Representative

Question 23

In cases where the employee WILL NOT be required to reimburse the Dept for loss/damaged/stolen state equipment, the name and ID of involved employee SHALL NOT be disclosed in the _______ from the Commander

Answer 23

the memo

Question 24

Nonperishable property, unless claimed by owner, shall be held at the Area/Division for ____ days

After that, property should be forwarded to Supply Services (SSU) for storage and disposition. How long is retention period?

Answer 24

90 days.

6 months retention period at SSU

Question 25

Unclaimed cash - shall be forwarded to who?

Answer 25

Fiscal Management Section (FMS)

Question 26

Commands shall use __________ as their primary small parcel shipping carrier

Answer 26

UPS - united parcel service

FEDEX shall only be used if UPS no available