G.O. 4.6.14 PERFORMANCE APPRAISALS (EVALUATIONS) Flashcards
What form shall be used by the employee to identify the achievement of goals for the previous year.
Employee Performance Form
Memo
Employee Pre-Evaluation Form
Employee Preparation Form
Employee Preparation Form
GO 4.6.14 (4 E 1)
Prior to the evaluation meeting, employees may fill out an Employee Preparation Form. This form is optional. This form shall be used by the employee to identify the achievement of goals for the previous year.
If there is a disagreement as to the overall evaluation, the new supervisor completing the evaluation shall determine the overall evaluation.
True
False
False
GO 4.6.14 (4 F 3)
If there is a disagreement as to the overall evaluation, the manager of the new supervisor completing the evaluation shall determine the overall evaluation.
What must the supervisor address at the beginning of the respective rating periods? (CHECK ONLY THOSE THAT APPLY)
evaluation rating criteria
Results of performance
tasks of the employee’s current assignment
level of the performance expected
Performance Improvement Plan
career development goals
Tasks of the employee’s current assignment
level of the performance expected
Evaluation rating criteria
Career development goals.
GO 4.6.14 (4 G 1)
The immediate supervisor shall confer with all subordinate employees at the beginning of their respective rating periods. As part of this session, the supervisor shall address the following:
a. The tasks of the employee’s current assignment.
b. The level of performance expected.
c. Evaluation rating criteria.
d. Career development goals.
An employee rated “Below Standards” will be given a copy of the Performance Improvement Plan, which shall address the deficiencies that are identified.
True
False
True
GO 4.6.14 (4 G 4)
Performance evaluations Shall not be completed by a corporal, or corporal equivalent.
True
False
False
GO 4.6.14 (4 F 2)
Performance evaluations should only be completed by a corporal, or corporal equivalent, if the sergeant, or sergeant equivalent, is absent or if the rank of sergeant, or sergeant equivalent, does not exist in that area.
Supervisors are not required to document justification for below standards ratings.
True
False
False
GO 4.6.14 (4 C 4)
Supervisors shall document justification for below standards ratings.
Employees shall be evaluated on the relevant job task analysis and job description for their position. The evaluation criteria shall be descriptive and measurable.
True
False
True
GO 4.6.14 (4 C 1)
Employees shall be evaluated on the relevant job task analysis and job description for their position. The evaluation criteria shall be descriptive and measurable.
Supervisors are not required to periodically review performance expectations with subordinates.
True
False
False
GO 4.6.14 (4 G 2)
Supervisors shall periodically review performance expectations with subordinates.
Who shall raters complete and forward evaluations to prior to the merit date?
Personnel Management Manager
Section Commander
Division Commander
Human Resources
Human Resources
GO 4.6.14 (4 A 4)
Raters shall complete and forward evaluations to Human Resources prior to the merit date
Training in conjunction with ______ shall train supervisors on the proper utilization of the agency’s performance evaluation system, to include rating procedure, common rating errors, the evaluation meeting, feedback, and goal setting
Legal
Risk Management
FTEP
HRD
HRD
GO 4.6.14 (4 F 4)
Training in conjunction with HRD shall train supervisors on the proper utilization of the agency’s performance evaluation system, to include rating procedure, common rating errors, the evaluation meeting, feedback, and goal setting.
All completed performance evaluation reports shall be maintained in the employees’ personnel file.
True
False
True
GO 4.6.14 (4 G 9)
All completed performance evaluation reports shall be maintained in the employees’ personnel file.
School Crossing Guards are only eligible for a onetime increase upon completion of five (5) years of service
True
False
True
GO 4.6.14 (4 A 4 a)
(with the exception of School Crossing Guards, who are only eligible for a onetime increase upon completion of five (5) years of service).
If the employee refuses to sign the evaluation report, supervisors are not required to note the reasons for refusal
True
False
False
GO 4.6.14 (4 G 6)
If the employee refuses to sign the evaluation report, supervisors shall note the reasons for refusal
Who shall document all formal counseling with employees regarding the positive or negative aspects of their job performance?
Division Commander
Supervisor
HRD
PSD
Supervisor
GO 4.6.14 (4 C 3)
Supervisors shall document all formal counseling with employees regarding the positive or negative aspects of their job performance.
A supervisor is permitted to delegate his or her responsibility to conduct employee performance evaluations
True
False
False
GO 4.6.14 (4 F 1)
A supervisor shall not delegate his or her responsibility to conduct employee performance evaluations.
What shall be completed at the end of a new deputy sheriff’s Field Training Evaluation Period and probationary period reflecting their performance over the previous year?
a DOR
an annual evaluation
A memo
a quarterly evaluation
An annual evaluation
GO 4.6.14 (4 B 2)
At the end of a new deputy sheriff’s Field Training Evaluation Period and probationary period, an annual evaluation reflecting their performance over the previous year shall be completed.
When shall a supervisor attempt to resolve employee disputes or disagreements with the evaluation?
at the time of the formal review
disputes or disagreements referred to HRD
after the formal review
prior to the formal review
At the time of the formal Review
GO 4.6.14 (4 H 1)
Supervisors shall attempt to resolve employee disputes or disagreements with the evaluation at the time of the formal review
Select all that a copy of the evaluation and any Performance Improvement Plan will be sent to for review and approval.
employee
Captain
HRD
supervisor
supervisor, Captain
GO 4.6.14 (4 E 4)
A copy of the evaluation and any Performance Improvement Plan will be sent to the rater’s supervisor and Captain (or non-sworn equivalent) for review and approval.
Supervisors shall provide a written explanation of employee strengths and areas for improvement. All “Below Standards” ratings require a Performance Improvement Plan
True
False
True
GO 4.6.14 (4 C 5)
Supervisors shall provide a written explanation of employee strengths and areas for improvement. All “Below Standards” ratings require a Performance Improvement Plan
Employees are not allowed to attach comments to the evaluation.
True
False
False
GO 4.6.14 (4 G 7)
Employees shall be allowed to attach comments to the evaluation.
The supervisor shall provide a copy of the completed evaluation to the employee
True
False
True
GO 4.6.14 (4 G 8)
The supervisor shall provide a copy of the completed evaluation to the employee
Employees shall be counseled at the conclusion of the rating period and shall cover what of the following? (CHECK ALL THAT APPLY)
tasks of the employee’s current assignment
Evaluation rating criteria
level of performance expected
career counseling
results of the performance evaluation
results of the performance evaluation, level of performance expected, career counseling
GO 4.6.14 (4 G 3)
Employees shall be counseled at the conclusion of the rating period and shall cover the following areas:
a. Results of the performance evaluation just completed.
b. Level of performance expected, rating criteria or goals for the new reporting period.
c. Career counseling relative to such topics as advancement, specialization, or training appropriate for the employee’s position.
Who will determine reasonable performance goals for the employee for the next year.
employee
supervisor
supervisor and employee
Lieutenant
supervisor and employee
GO 4.6.14 (4 E 3)
The supervisor and employee will determine reasonable performance goals for the employee for the next year.
Part-time employees are not eligible for annual merit increases
True
False
False
GO 4.6.14 (4 A 4 a)
Part-time employees are eligible for annual merit increases
Supervisors shall review and complete the rating for each task statement on the employee performance evaluation form and review all performance and ratings to determine an overall rating
True
False
True
GO 4.6.14 (4 E 2)
Supervisors shall review and complete the rating for each task statement on the employee performance evaluation form and review all performance and ratings to determine an overall rating.
The performance of probationary deputy sheriffs will be evaluated by field training officers or their immediate supervisor throughout the probationary period.
True
False
True
GO 4.6.14 (4 B 1)
The performance of probationary deputy sheriffs will be evaluated by field training officers or their immediate supervisor throughout the probationary period.
At least how many days prior to the end of the rating period must a written notification be given to an employee whose overall performance is below standards?
30 days
90 days
60 days
120 days
90 days
GO 4.6.14 (4 C 4)
Written notification shall be given to an employee whose overall performance is below standards at least 90 days prior to the end of the rating period. Supervisors shall document justification for below standards ratings.
A Bargaining Unit Employee receiving an overall below standards evaluation shall be permitted to grieve that evaluation
True
False
True
GO 4.6.14 (4 H 4)
A Bargaining Unit Employee covered by Article 14 of the Collective Bargaining Agreement between the Sheriff and the Fraternal Order of Police Florida State Lodge receiving an overall below standards evaluation shall be permitted to grieve that evaluation according to Article 6 of the Agreement, but only through step 3, the Sheriff or his designee.
When supervisors transfer, who will confirm all applicable pending personnel evaluations are completed prior to the supervisor transferring to their new assignment?
Records
HRD
Personnel Management Manager
all managers
All Managers
GO 4.6.14 (4 F 3)
When supervisors transfer, all managers will confirm all applicable pending personnel evaluations are completed prior to the supervisor transferring to their new assignment.
Performance evaluations shall only reflect the job performance of the employee within the designated rating period
True
False
True
GO 4.6.14 (4 A 3)
Performance evaluations shall only reflect the job performance of the employee within the designated rating period
E
If an employee transfers before their annual performance review; what will the current supervisor complete?
an exit memo
an exit interview
an exit evaluation
an exit plan
An Exit Evaluation
GO 4.6.14 (4 F 3)
If an employee transfers before their annual performance review, the current supervisor will complete an exit evaluation on the employee’s performance to date.
What do all “Below Standards” ratings require?
Verbal Reprimand
Performance Improvement Plan
Counseling Form
Written Reprimand
Performance Improvement Plan
GO 4.6.14 (4 C 5)
All “Below Standards” ratings require a Performance Improvement Plan.
Who shall review and sign all evaluations?
rater’s supervisor
reviewing supervisor
deputy
HRD
Rater’s supervisor
GO 4.6.14 (4 F 6)
The rater’s supervisor shall review and sign all evaluations.
Employees who contest evaluations must forward the request, in writing, through the chain of command stating the specific points of disagreement with the evaluating supervisor.
True
False
True
GO 4.6.14 (4 H 2)
Employees who contest evaluations must forward the request in writing through the chain of command stating the specific points of disagreement with the evaluating supervisor.
If any portion of the evaluation cannot be resolved, who can the employee appeal the evaluation to?
EEO Officer
Division Commander
HR
Sheriff
Division Commander
6.14 (4 H 3)
If any portion of the evaluation cannot be resolved, the employee may appeal the evaluation through the chain of command to his/her Division Commander whose decision shall be final.
for purposes of this policy, all full and part-time personnel compensated by the Sheriff and all Reserve deputies
Bi-monthly
Performance Evaluation
Probationary Employee
At Will
Performance
Rater
Career Development Plan
Quarterly
Supervisor
Employee
Performance Improvement Plan
Employee
GO 4.6.14 (3)
Employee – for purposes of this policy, all full and part-time personnel compensated by the Sheriff and all Reserve deputies.
Probationary Employee - all employees who have not yet obtained career service status in their new positions, as defined under General Order 4.4.1.
At Will - dismissal of a probationary employee with or without stated cause.
Performance Evaluation - a written measurement of an employee’s job performance by the employee’s immediate supervisor.
Performance - actions taken or omitted with regard to specific functions, tasks, or assignments.
Rater - the supervisor who evaluates the performance of a subordinate employee
Bi-Monthly - every other month.
Quarterly – every three months.
Supervisor - includes all employees in a position of authority, managing and/or supervising subordinates, including but not limited to, first line supervisors and managers.
Performance Improvement Plan – a written plan documenting identified deficiencies and actions to improve performance. This plan includes a completion date.
Career Development Plan – a written plan outlining mutually agreed upon goals for developing an employee’s career.
all employees who have not yet obtained career service status in their new positions, as defined under GO 4.4.1
Bi-monthly
Performance Evaluation
Probationary Employee
At Will
Performance
Rater
Career Development Plan
Quarterly
Supervisor
Employee
Performance Improvement Plan
Probationary Employee
dismissal of a probationary employee with or without stated clause
Bi-monthly
Performance Evaluation
Probationary Employee
At Will
Performance
Rater
Career Development Plan
Quarterly
Supervisor
Employee
Performance Improvement Plan
At Will
a written measurement of an employee’s job performance by the employee’s immediate supervisor
Bi-monthly
Performance Evaluation
Probationary Employee
At Will
Performance
Rater
Career Development Plan
Quarterly
Supervisor
Employee
Performance Improvement Plan
Performance Evaluation
actions taken or omitted with regard to specific functions, tasks, or assignments
Bi-monthly
Performance Evaluation
Probationary Employee
At Will
Performance
Rater
Career Development Plan
Quarterly
Supervisor
Employee
Performance Improvement Plan
Performance
the supervisor who evaluates the performance of a subordinate employee
Bi-monthly
Performance Evaluation
Probationary Employee
At Will
Performance
Rater
Career Development Plan
Quarterly
Supervisor
Employee
Performance Improvement Plan
Rater
every other month
Bi-monthly
Performance Evaluation
Probationary Employee
At Will
Performance
Rater
Career Development Plan
Quarterly
Supervisor
Employee
Performance Improvement Plan
Bi-Monthly
every three months
Bi-monthly
Performance Evaluation
Probationary Employee
At Will
Performance
Rater
Career Development Plan
Quarterly
Supervisor
Employee
Performance Improvement Plan
Quarterly
includes all employees in a position of authority, managing and/or supervising subordinates, including but not limited to, first line supervisors and managers
Bi-monthly
Performance Evaluation
Probationary Employee
At Will
Performance
Rater
Career Development Plan
Quarterly
Supervisor
Employee
Performance Improvement Plan
Supervisor
a written plan documenting identified deficiencies and actions to improve performance. This plan includes a completion date
Bi-monthly
Performance Evaluation
Probationary Employee
At Will
Performance
Rater
Career Development Plan
Quarterly
Supervisor
Employee
Performance Improvement Plan
Performance Improvement Plan
a written plan outlining mutually agreed upon goals for developing an employee’s career
Bi-monthly
Performance Evaluation
Probationary Employee
At Will
Performance
Rater
Career Development Plan
Quarterly
Supervisor
Employee
Performance Improvement Plan
Career Development Plan
The job performance of subordinates does not have to be evaluated regularly as an element of the supervisor’s or manager’s job.
True
False
False
GO 4.6.14 (4 C 2)
The job performance of subordinates shall be evaluated regularly as an element of the supervisor’s or manager’s job
Within how many days of the annual review will the exit evaluation be considered the overall evaluation?
30
90
60
120
90 days
GO 4.6.14 (4 F 3)
If the employee is within 90 days of their annual review, this exit evaluation will be considered their overall evaluation.
How often shall the performance of non-sworn probationary employees be evaluated?
Weekly
Quarterly
Annually
Bi-Weekly
Quarterly
GO 4.6.14 (4 A 2)
The performance of non-sworn probationary employees shall be evaluated quarterly using agency approved performance appraisal forms.
Who shall raters specifically notify, in writing, if a merit increase is denied
Human Resources
Division Commander
the employee
Payroll
Human resources
GO 4.6.14 (4 A 4)
Raters shall specifically notify Human Resources, in writing, if a merit increase is denied.
When a performance evaluation/merit notification memo on a new probationary deputy sheriff, who transferred from a non-sworn position, is received by the new supervisor, they will review the special evaluation completed on the employee at the time of their transfer, as well as their performance since transferring to Uniform Patrol.
True
False
True
GO 4.6.14 (4 B 3)
When a performance evaluation/merit notification memo on a new probationary deputy sheriff, who transferred from a non-sworn position, is received by the new supervisor, they will review the special evaluation completed on the employee at the time of their transfer, as well as their performance since transferring to Uniform Patrol.
Each employee shall be rated on each task statement plus an overall rating using the following as a scale EXCEPT:
Exceeds Standards
Below Standards
Needs Improvement
Meets Standards
Needs Improvement
GO 4.6.14 (4 D 2)
Each employee shall be rated on each task statement plus an overall rating using the following scale:
a. Exceeds Standards
b. Meets Standards
c. Below Standards
A supervisor’s performance evaluation shall be based in part on his/her ability to rate employees to include the quality of ratings given and participation in counseling in the performance evaluation process
True
False
True
GO 4.6.14 (4 F 5)
A supervisor’s performance evaluation shall be based in part on his/her ability to rate employees to include the quality of ratings given and participation in counseling in the performance evaluation process
Employees are rated on forms written specifically for their ________
conduct
position
performance
behavior
Position
GO 4.6.14 (4 D 1)
Employees are rated on forms written specifically for their position
How often will non-probationary employees and appointed staff personnel have evaluations completed?
Quarterly
Bi-Annually
Bi-Weekly
Annually
Annually
GO 4.6.14 (4 A 1)
The performance of all non-probationary employees, including part-time employees, will be evaluated annually on the employee’s anniversary date using agency approved performance appraisal forms.
Who shall comment on the rating supervisor’s performance in order to ensure the uniform application of ratings and to ensure the fairness and validity of the system?
Personnel Management Manager
reviewing supervisor
Risk Management
HRD
reviewing supervisor
GO 4.6.14 (4 F 6)
A reviewing supervisor shall comment on the rating supervisor’s performance in order to ensure the uniform application of ratings and to ensure the fairness and validity of the system.
Any comments by the employee’s chain of command shall not be included in the evaluation prior to the evaluation being reviewed with the employee.
True
False
False
GO 4.6.14 (4 G 5)
Any comments by the employee’s chain of command shall be incorporated into the evaluation prior to the evaluation being reviewed with the employee.
