G.O. 4.2.0 - Employee Time Sheets Flashcards
When an employee’s hours reach the eighty (80) basic hours ( worked and leave), the employee will be required to work after the eighty (80) basic hours have been reached and will be compensated accordingly.
False
When an employee’s hours reach the eighty (80) basic hours (worked and leave), the employee MAY be sent home, in accordance with flex time (see definition). However, the employee may be required to work after the eighty (80) basic hours have been reached and will be compensated accordingly.
Who should be immediately notified of any supervisor change including Acting Supervisor changes in order to complete squad payroll?
Risk Management
Payroll
HRD
Division Commander
HRD
HRD should be immediately notified of any supervisor change including Acting Supervisor changes. Otherwise, the Acting Supervisor will not be able to view the employee’s time records.
The sworn 11.5 hour shift schedule in a 2 week period requires personnel to work _____hours on Sunday
11 hours
In a 2-week period, work shifts shall consist of six (6)-11.5 hour days and one (1) 11 hour day, which shall always be on Sunday.
The employee and supervisor shall certify that hours shown on the time record are correct by approving and submitting the approved time record
True/false?
True
What are salaried employees required to place in the column marked “Exempt day” on the days worked?
1
8
10
X
1
Since exempt employees are paid a predetermined salary each pay period and not paid based upon hours worked it is not required to record actual work hours. Exempt employees shall place a “1” in the column marked “exempt Day” for those days worked.
When is premium overtime in effect for non-exempt sworn personnel ?
After 82 hours
After 80 hours
After 40 hours
After 84 hours
After 82 hours
Premium overtime is not in effect until the employee has actually worked eighty-two (82) hours
Employees are required to enter on a daily basis, their total work hours and if applicable any leave and/or overtime.
True
False
False
Employees SHOULD enter on a daily basis their total work hours and if applicable any leave and or overtime.
When non-exempt employees record hours worked; what time increments will they be recorded in?
1/4 HR. Increments
1/2 HR. Increments
Daily increments
1 HR. Increments
1/2 hour increments
Corporal, or corporal equivalent, as ASL’s will be responsible for confirming the accuracy of employee hours and column totals for each week if the sergeant, sergeant equivalent, is absent or if the rank of sergeant, or sergeant equivalent, does not exist in that area
True
False
True
For employees working a shift beginning on one day and ending on another, the hours and time worked will be shown on the day in which the most hours are worked.
True
False
FALSE
for employees working a shift beginning on one day and ending on another, the hours and time worked will be shown on the day in which the shift began
If an employee is not available to complete his/her time record due to leave, a supervisor within the employee’s chain of command must wait until the employee returns to complete payroll.
True
False
FALSE
If an employee is not available to complete his/her time record due to leave, a supervisor within the employee’s chain of command must complete the time record, print a copy, and then have the employee sign the printed copy upon their return to work. The printed and signed copy should be filed for future reference.
When an employee works on an agency recognized holiday, the holiday compensation for those hours worked shall be one-half (1/2) pay and one-half (1/2) compensation or, all compensation up to their normal duty period.
True
False
TRUE
Only hours worked beyond eighty two (82) basic hours constitute overtime
True
False
FALSE
Any hours worked beyond these eighty (80) basic hours constitute overtime
Supervisor/managers holding the rank of sergeant, sergeant equivalent, or above, will be responsible for confirming the accuracy of employee hours and column totals for each week.
True
False
TRUE
If the record shows hours worked beyond the normal work schedule, the employee must complete ____________ to document the applicable details.
An email
A memo
The “comments” section
“COMMENTS” section.
If the time record shows hours worked beyond the normal work schedule the employee must complete the “comments” section to document the applicable details.
It shall be the responsibility of the supervisor to review and approve all required time records completed by the employees under his/her supervision.
TRUE
Lawson historical time records do not have to be maintained in accordance with state record retention schedule.
True
False
FALSE
Lawson historical time records are stored in the Lawson HR/Payroll database and can be retrieved and/or printed when needed. The time records shall be maintained in accordance with agency policy state record retention schedules, and applicable law.
What is the work. Period for pay purposes?
Monday of week one to Sunday of week two
Sunday to Saturday
Monday to Sunday
Sunday of week one to Saturday of week two
Sunday of week one to Saturday of week two
If hours worked were in response to a subpoena, the time stamped subpoena is not required to be forwarded to the appropriate supervisor
True
False
False
If the hours were in response to a subpoena the time stamp subpoena must be forwarded to the appropriate supervisor in accordance with general order 16.1.14
Hours physically on the job.
Actual Hours worked
Include the total actual hours worked and/or leave hours taken up to 40 hours.
Basic Hours/Non-Sworn
Include the total actual hours worked and/or leave hours taken up to 80 hours.
Basic Hours/Sworn
Designated shift assignment hours for employees to report to their respective work areas
Duty Period
Employees in positions that are exempt from overtime because of the duties they perform (e.g., executive, administrative, professional, and computer professionals) per Labor Standards Act (FLSA)
Exempt Employee
