Data Management Flashcards
1
Q
Data Protection Act 2018
A
- Improve transparency and security of data held about individuals.
- Companies must establish processes.
- Option to delete data.
- Obligation to state data breaches within 72 hours.
- Data should extend to that only of what is required in detail and time.
- Company penalty of 4% annual revenue.
2
Q
GDPR (2016) - European legislation not applicable as UK has left the EU
A
- GDPR 2016
- Companies must establish processes.
- Right to have info deleted.
- Company penalty of 4% annual revenue.
- Report data breach within 72 hours.
3
Q
Cloud based Storage
A
- Arcadis use Sharepoint
- Remote access.
- Encrypted servers.
- Simultaneous use & synchronisation.
4
Q
Internal & External Data Sources
A
- Internal Data Sources – Contract Prices, Arcadis Benchmarking data
- External Data - BCIS, SPONS, Cost Models (Building Mag), Direct Quotes (Cawarden Demolition)
5
Q
Updating Data / Inflation
A
- Inflation;
TPI (tender) CP date to Tender return
& CPI (construction) - Tender return to Con mid point - Location Factor.
6
Q
Digital / Project Filing
Project intranets
How data is collected,
A
- Digital / Project Filing – Projects divided into key components to ensure ease of access. E.g. cost plans, design, tender, H&S, contract, change, surveys. Archived at end of project, held for limitation period of contract
- Project intranets – Digital file sharing between project stakeholders who work for different companies. Unsophisticated but useful for sharing large amount of information and not having to consult other parties.
- How data is collected, analysed and stored within your employer’s organisation – Essential information only. Removed in line with contract limitation period.
7
Q
BCIS
A
- Building Cost Information (RICS) collated, analysed, modelled to facilitate accurate Cost Planning
- Track the movement of costs over a period of time.
- Prices Indices.
- Location factors.
- Programme durations.
8
Q
BIM
A
- Central Information Management System.
- Improve Collaboration & transparency.
- 2D. Drawings;
- 3D Visual model;
- 4D (time / programme);
- 5D (cost);
- 6D (FM).
- Benefits; Central project information hub. e.g. clash detection (services)
- Challenges; Not widely adopted due to cost, training, software integration.
9
Q
Protecting Clients Data -
A
- Encrypted laptops,
- two factor authentication,
- secured encrypted phones.
- Projects only accessible by designated individuals (employees unable to access any project)
10
Q
Pricing books
A
SPONS –
- Cost Models.
- Labour rates.
Versions for:
- Building Work,
- Civils,
- Externals,
- M&E.
Produced by AECOM
11
Q
Is GDPR still relevant to the UK?
A
- GDPR was European legislation that required member countries to establish their own compliant legislation.
- However, given the UK has left the EU the Data Protection Act 2018 is applicable
12
Q
Arcadis provide in-house cost data service by managing project information which has benefits compared to external sources. It is important to store information securely.
A
- With in-house data it is easier to review against projects as more information is available to ensure it is comparable.
- External sources should be used where it is unable to find internal
- Information should always be kept confidential and not shared externally to protect clients, providing assurance they can trust RICS members