Data Management Flashcards

1
Q

Data Protection Act 2018

A
  • Improve transparency and security of data held about individuals.
  • Companies must establish processes.
  • Option to delete data.
  • Obligation to state data breaches within 72 hours.
  • Data should extend to that only of what is required in detail and time.
  • Company penalty of 4% annual revenue.
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2
Q

GDPR (2016) - European legislation not applicable as UK has left the EU

A
  • GDPR 2016
  • Companies must establish processes.
  • Right to have info deleted.
  • Company penalty of 4% annual revenue.
  • Report data breach within 72 hours.
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3
Q

Cloud based Storage

A
  • Arcadis use Sharepoint
  • Remote access.
  • Encrypted servers.
  • Simultaneous use & synchronisation.
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4
Q

Internal & External Data Sources

A
  • Internal Data Sources – Contract Prices, Arcadis Benchmarking data
  • External Data - BCIS, SPONS, Cost Models (Building Mag), Direct Quotes (Cawarden Demolition)
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5
Q

Updating Data / Inflation

A
  • Inflation;
    TPI (tender) CP date to Tender return
    & CPI (construction) - Tender return to Con mid point
  • Location Factor.
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6
Q

Digital / Project Filing
Project intranets
How data is collected,

A
  • Digital / Project Filing – Projects divided into key components to ensure ease of access. E.g. cost plans, design, tender, H&S, contract, change, surveys. Archived at end of project, held for limitation period of contract
  • Project intranets – Digital file sharing between project stakeholders who work for different companies. Unsophisticated but useful for sharing large amount of information and not having to consult other parties.
  • How data is collected, analysed and stored within your employer’s organisation – Essential information only. Removed in line with contract limitation period.
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7
Q

BCIS

A
  • Building Cost Information (RICS) collated, analysed, modelled to facilitate accurate Cost Planning
  • Track the movement of costs over a period of time.
  • Prices Indices.
  • Location factors.
  • Programme durations.
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8
Q

BIM

A
  • Central Information Management System.
  • Improve Collaboration & transparency.
  • 2D. Drawings;
  • 3D Visual model;
  • 4D (time / programme);
  • 5D (cost);
  • 6D (FM).
  • Benefits; Central project information hub. e.g. clash detection (services)
  • Challenges; Not widely adopted due to cost, training, software integration.
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9
Q

Protecting Clients Data -

A
  • Encrypted laptops,
  • two factor authentication,
  • secured encrypted phones.
  • Projects only accessible by designated individuals (employees unable to access any project)
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10
Q

Pricing books

A

SPONS –
- Cost Models.
- Labour rates.

Versions for:
- Building Work,
- Civils,
- Externals,
- M&E.
Produced by AECOM

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11
Q

Is GDPR still relevant to the UK?

A
  • GDPR was European legislation that required member countries to establish their own compliant legislation.
  • However, given the UK has left the EU the Data Protection Act 2018 is applicable
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12
Q

Arcadis provide in-house cost data service by managing project information which has benefits compared to external sources. It is important to store information securely.

A
  • With in-house data it is easier to review against projects as more information is available to ensure it is comparable.
  • External sources should be used where it is unable to find internal
  • Information should always be kept confidential and not shared externally to protect clients, providing assurance they can trust RICS members
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