Brainscape's Knowledge GenomeTM

Browse over 1 million classes created by top students, professors, publishers, and experts.


See full index

Captains Test 2018 > CMD > Flashcards

CMD Flashcards

1
Q

Who’s responsibility is it to ensure the finance department procedures are implemented correctly while traveling on city business?

A

The employee and employee supervisor

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
2
Q

Who reserves the right to make exception to the travel policy?

A

The city manager or designee

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
3
Q

How do you report charges incurred during a trip?

A

On a travel expense report

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
4
Q

When must request for reimbursements be filled with finance by?

A

Within 60 calendar days from end date of business travel

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
5
Q

What does out of town travel consist of?

A

Beyond the acceptable limits of the metro-valley area

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
6
Q

Hat are the five travel forms and what are they for?

A
  1. Travel advance request-cash advance
  2. Travel expense report- whatever City finds were used for travel expenses including cash advances.
  3. Mileage worksheet
  4. Meal worksheet
  5. Hotel authorization form
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
7
Q

What costs are reimbursed when traveling?

A

Round trip coach airfare

Mileage

Mileage should not exceed cost of airfare

Rental car

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
8
Q

Who can authorize the use of a City vehicle for out of state travel? Who must the paperwork go to?

A

City manager or designer may authorize

Paperwork goes to department head

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
9
Q

Should you purchase insurance for a rental car when traveling?

A

No. If you get in a wreck the risk management division will handle it.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
10
Q

If you do not have a pro card to pay for your hotel how can you pay for it?

A
  1. Another employee in your department with a card can pay
    or
  2. a check can be sent to the hotel by the city clerk or
  3. a hotel authorization form can be sent to the hotel
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
11
Q

What are the two ways to be reimbursed for meals?

A

Per-diem- can not use pro card for this

Actual expenditure-this is itemized in the travel expense report

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
12
Q

How much is a reasonable tip when using City reimbursement?

A

20%

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
13
Q

If travel expenses are deemed to high for the employee to cover ahead of the trip what can you do?

A

Have the department head estimate the expenses and have an advanced payment check issued. By filling out travel advance request form. Must be submitted to finance department no more than 2 weeks before the trip.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
14
Q

What travel time is considered normal commute and not eligible for reimbursement?

A

Travel between Home and Work and between hotel and temporary worksite.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
15
Q

Who’s responsibility is it to maintain a City vehicle and how do you do so?

A

All city employees, in a safe and responsible manner in compliance with federal, state and city laws, regulations and rules.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
16
Q

The use of city vehicles is restricted to what?

A

Official City business

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
17
Q

Can you transport unauthorized people?

A

No

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
18
Q

Who can grant permission to transport unauthorized people in a city vehicle?

A

Department head and risk management, both have to approve. And only when absolutely necessary.

19
Q

Who can be transported in a city vehicle?

A

City employee, advisory capacity, participating in City approved programs ie ride along, other agency reps or city business.

20
Q

Can you use your vehicle for lunch?

A

Only if your other vehicle is not available.

21
Q

If assigned a take home vehicle, what can you use it for?

A

Lunch, health care appointment or personal emergencies.

22
Q

When can city vehicles be driven out of state?

A

Provides economic or operational benefit to the city.

23
Q

If you take a City vehicle out of state who do you need special authorization from?

A

Police or fire chief, deputy City manager or equivalent.

24
Q

When caring for your vehicle who should you report any damage or mechanical deficiencies to?

A

Supervisor

25
Q

Who do you report vehicle problems to?

A

Equipment management or you obtain derive or repair at a facility.

26
Q

When do you have to have an emissions test done for your vehicle?

A

Prior to the end of the month in which it is due.

27
Q

Who performs maintenance and repairs of City vehicles?

A

Equipment management division or field service mechanics.

28
Q

Where can you park a city owned vehicle?

A

Designated lots and locations only when not in use. Or must be approved by department heads.

29
Q

If driving in a city vehicle and it does not have hands free equipment available what should you do?
Who can use their device while driving?

A

Pull off to the side of the road.

Public safety can use their device if it is public safety related communication.

30
Q

If you get a citation while driving how long do you have to report it to your supervisor?

A

24 hours

31
Q

Once you are hired how long do you have to take a defensive driving course?

A

90 days and no less than every 3 years thereafter.

32
Q

If in an accident when should you notify your supervisor?

A

Immediately

33
Q

If I’m an accident who can you discuss it with?

A

Immediate supervisor, police, City accident investigator, risk management personnel.

34
Q

When does risk management need to be notified by if there is an accident?

A

No later than 24 hours after the accident.

35
Q

Who assigned take home care and what form do you need for it?

A

Supervisors request and assign them.

Vehicle authorization form

36
Q

Are take home vehicles transferable? How often mist they be justified?

A

Non transferable and annually justified.

37
Q

Who authorized all vehicles classified as commuting?

A

Deputy city manager, fire or police chief or equivalent or higher ranking.

38
Q

Who do completed and approved take home vehicle authorization forms go to? And who do they forward them to?

A

Equipment management division.

Forward to payroll and finance division.

39
Q

Can you transport family in a take home vehicle?

A

No

40
Q

If you live in _______ miles outside the city it more you must have approval from whom to have an exempt or take home vehicle?

A

17 miles.

Deputy Cory manager, police or fire chief or equivalent or higher rank.

41
Q

Who determines the amount of response time required for an employee in a take-home vehicle to be able to respond?

A

Department head. On a case by case basis.

42
Q

If you have a take home car how much do you input as a value in payroll per day? Where is it added?

A

$3

Added to gross pay

43
Q

On call or standby vehicles shall be assigned a monthly assigned vehicle report form. When is that for due?

A

The 15th day of the next month.

44
Q

Who maintains record of take home vehicles? Who holds central records of monthly usage reports?

A

Equipment management

Payroll

Captains Test 2018 (47 decks)

Brainscape helps you reach your goals faster, through stronger study habits.
© 2024 Bold Learning Solutions. Terms and Conditions